Fund Administrator

5 days ago

Camberwell, Australia Advice2Talent Full time

$80k plus super
- Full training will be provided

Fund Administrator Ad for One Focus (ASPARQ)

**About the Client**
Client is a multi-disciplinary professional services firm that has been the trusted advisor to business owners for over 50 years. Growing from a small family business, today their 50 plus staff provide general insurance, wealth management and accounting services to a range of SME’s and high net wealth individuals. Their purpose is to grow and protect the wealth of families in our communities.

The client believes in making a difference. That’s why they take a 360-degree approach to financial security, providing a suite of complementary services including financial planning, lending, accounting, tax, audit and insurance broking to help you secure your financial future.

**Key Responsibilities**
As a Fund Administrator you will be responsible for assisting in fund and portfolio administration duties under the supervision of manger of Fund Administration.

**Key Tasks**

**1. **Assist in fund and portfolio administration under the supervision of the Fund Administrator Manager. Duties include:

- Updating details on the registry. Basic information eg: TFN, bank details, changing trustee details or spelling errors on accounts.
- Contributions - Update spreadsheet and liaise with adviser regarding the level of conts received. Seeking clarification as to the type of payment.
- Pensions - Update current spreadsheet with pensions that have been paid, complete and action and pension requests made by clients or adviser, complete regular pension authority for clients wishing to amend or add to current details.
- Update unit prices on a monthly basis for unlisted funds.
- Assist in the year end fund and portfolio compliance administration including data collection and verification, preparation of reports for checking.
- Off market transfers - on request prepare transfer form and any relevant paperwork for client, follow up with client and registry if need be, prepare payment.
- Prepare cheques for life insurance renewals and send to clients

2. Data entry and reconciliation via the investment software packages used, electronic data downloading, updating spreadsheets

3. Investment Portfolio Administration - Managing on an ongoing basis processes for the management of investment portfolio information on Xplan. Duties include:

- Processing will typically include fees, tax, service asset income, cash book reconciliations with bank statement on a weekly basis.
- Xplan - Reporting all issues to Xplan, enable all client access to database and assisting clients with any queries
- Trades inbox - manage trades folder, checking all trades and moving them to Organise it. Provide SRN’s to brokers on request - BW backs me up when I am not in office.
- Prepare and send monthly investment reports to clients who have requested
- Prepare weekly processing report
- Liaise with clients re fund admin matters - Forwarding information to clients and handling client queries on fund administration matters in a professional and timely manner.
- Assisting with general office administration when necessary, including answering phones, greeting clients, assisting with mail preparation, etc.
- Prepare weekly processing report
- Liaise with clients re fund admin matters - Forwarding information to clients and handling client queries on fund administration matters in a professional and timely manner.

**Qualifications and Experience Required**

As a minimum you need to have the following.
- Investment portfolio administration experience in Xplan and BGL is preferred
- Knowledge of basic accounting principles required
- Strong attention to detail
- Willingness to learn and take responsibility
- Full training will be provided

**What's on offer?**
$80k plus super

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