Group Assistant, Civic Infrastructure

5 months ago

Melbourne, Australia Development Victoria Full time

Location: Melbourne | CBD

Job type: Full time - Flexible

Organisation: Development Victoria

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 696

**About Us**

At Development Victoria, we create places for people.

We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable precincts, and build affordable and diverse homes where they’re needed.

We’re a government agency delivering places that make a genuine difference to the people of Victoria, and we partner with government, industry, and community to make it all happen.

Our unique and rewarding career opportunities are enhanced by our diverse range of projects that really matter to people and to the future of our state - making every workday worthwhile.

We are proud to support a culture where our people thrive because of the diversity that they bring - this is recognised as key to the success of our organisation. We respect and value individual talents and contributions and harness those strengths to achieve results we can all be proud of.

The role sits within the Civic Infrastructure team, a team of nearly 100 staff responsible for the delivery of some of the states most exciting and unique capital construction projects.

**About the Role**

Provide high-level professional administrative and project support as required to the Group Head and wider Civic Infrastructure Division, ensuring the division operates effectively and smoothly, and tasks are completed in a timely and appropriate manner.

**Key accountabilities include**:

- Oversee the operations of the largest division within the organisation and provide a broad range of timely administrative support to ensure that all administration functions run smoothly.
- Co-ordinate and arrange a variety of events and functions for the Group Head; this may include preparing, sending and receiving invitations, organising venues and catering arrangements and other special requirements to ensure that events run smoothly and successfully.
- Co-ordinate a range of regular reporting requirements for the Board & Committees, Business teams and external stakeholders, ensuring an eye for consistency and accuracy.
- Assist preparing presentations & other reports for the Group.
- Maintain proficient diary management for nominated senior managers. Receive and screen incoming telephone calls for nominated managers and then re-direct or forward messages as required.
- Maintaining a high level of public relations including, at times, high confidential and sensitive issues with staff, the general public, key stakeholders, ministers and ministerial staff.
- Liaise, coordinate and provide leadership to the broader administrative support officers across the project teams.
- The initiative to make things happen and to work collaboratively with the team.

**About You**

**Ideally, you will have;**
- A relevant Certificate IV or higher qualification in Business, Administration, Property or relevant discipline or equivalent professional experience.
- Regularly plans ahead, tracks progress on work tasks and assists others to do the same
- Experience in liaising and consulting with all levels of staff and external stakeholders on complex, confidential and sensitive matters, using tact and judgement.
- Demonstrated high-level administrative skills including the ability to coordinate tasks, meet tight deadlines, determine priorities, take initiative and work under limited direction.
- Commitment to delivering high quality outcomes and providing support to the Civic teams.
- The ability to establish and maintain useful relationships with internal staff, across the broader DV organisation and with external clients and stakeholders.
- High level experience with Microsoft Office programs
- Exceptional interpersonal skills both written and verbal communication.
- Ability to meet deadlines and manage own workload effectively.

**Our Culture**

At Development Victoria we provide unique and rewarding career opportunities, enhanced by our diverse range of projects that really matter to people and to the future of our state - making every workday worthwhile.

We actively encourage sharing of knowledge and best practice across our teams. We respect and value every individual’s talents and contribution and harness these strengths to collectively achieve the kind of results we can all be proud of.

Development Victoria is an equal opportunity employer and is committed to making employment related decisions without bias or discrimination.

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