Group Assistant, Civic Infrastructure

2 weeks ago

Melbourne, Australia Development Victoria Full time

Location: Melbourne | CBD

Job type: Full time - Flexible

Organisation: Development Victoria

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 696

**About Us**

At Development Victoria, we create places for people.

We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable precincts, and build affordable and diverse homes where they’re needed.

We’re a government agency delivering places that make a genuine difference to the people of Victoria, and we partner with government, industry, and community to make it all happen.

Our unique and rewarding career opportunities are enhanced by our diverse range of projects that really matter to people and to the future of our state - making every workday worthwhile.

We are proud to support a culture where our people thrive because of the diversity that they bring - this is recognised as key to the success of our organisation. We respect and value individual talents and contributions and harness those strengths to achieve results we can all be proud of.

The role sits within the Civic Infrastructure team, a team of nearly 100 staff responsible for the delivery of some of the states most exciting and unique capital construction projects.

**About the Role**

Provide high-level professional administrative and project support as required to the Group Head and wider Civic Infrastructure Division, ensuring the division operates effectively and smoothly, and tasks are completed in a timely and appropriate manner.

**Key accountabilities include**:

- Oversee the operations of the largest division within the organisation and provide a broad range of timely administrative support to ensure that all administration functions run smoothly.
- Co-ordinate and arrange a variety of events and functions for the Group Head; this may include preparing, sending and receiving invitations, organising venues and catering arrangements and other special requirements to ensure that events run smoothly and successfully.
- Co-ordinate a range of regular reporting requirements for the Board & Committees, Business teams and external stakeholders, ensuring an eye for consistency and accuracy.
- Assist preparing presentations & other reports for the Group.
- Maintain proficient diary management for nominated senior managers. Receive and screen incoming telephone calls for nominated managers and then re-direct or forward messages as required.
- Maintaining a high level of public relations including, at times, high confidential and sensitive issues with staff, the general public, key stakeholders, ministers and ministerial staff.
- Liaise, coordinate and provide leadership to the broader administrative support officers across the project teams.
- The initiative to make things happen and to work collaboratively with the team.

**About You**

**Ideally, you will have;**
- A relevant Certificate IV or higher qualification in Business, Administration, Property or relevant discipline or equivalent professional experience.
- Regularly plans ahead, tracks progress on work tasks and assists others to do the same
- Experience in liaising and consulting with all levels of staff and external stakeholders on complex, confidential and sensitive matters, using tact and judgement.
- Demonstrated high-level administrative skills including the ability to coordinate tasks, meet tight deadlines, determine priorities, take initiative and work under limited direction.
- Commitment to delivering high quality outcomes and providing support to the Civic teams.
- The ability to establish and maintain useful relationships with internal staff, across the broader DV organisation and with external clients and stakeholders.
- High level experience with Microsoft Office programs
- Exceptional interpersonal skills both written and verbal communication.
- Ability to meet deadlines and manage own workload effectively.

**Our Culture**

At Development Victoria we provide unique and rewarding career opportunities, enhanced by our diverse range of projects that really matter to people and to the future of our state - making every workday worthwhile.

We actively encourage sharing of knowledge and best practice across our teams. We respect and value every individual’s talents and contribution and harness these strengths to collectively achieve the kind of results we can all be proud of.

Development Victoria is an equal opportunity employer and is committed to making employment related decisions without bias or discrimination.

  • Group Assistant, Civic Infrastructure

    2 weeks ago

    Melbourne, Victoria, Australia Development Victoria Full time

    Location: Melbourne | CBDJob type: Full time - FlexibleOrganisation: Development VictoriaSalary: Salary not specifiedOccupation: Administration/SecretarialReference: 696About UsAt Development Victoria, we create places for people.We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable...

  • Superintendent, Civic Infrastructure

    4 weeks ago

    Melbourne, Australia Development Victoria Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Development Victoria **Salary**: Salary not specified Occupation: Construction Reference: 619 **About us** At Development Victoria, we create places for people. We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable...

  • Superintendent, Civic Infrastructure

    3 weeks ago

    Melbourne, Australia Development Victoria Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Development Victoria **Salary**: Salary not specified Occupation: Construction Reference: 610 **About us** At Development Victoria, we create places for people. We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable...

  • Superintendent, Civic Infrastructure

    2 weeks ago

    Melbourne, Victoria, Australia Development Victoria Full time

    Location: Melbourne | CBDJob type: Full timeOrganisation: Development VictoriaSalary: Salary not specifiedOccupation: ConstructionReference: 619About usAt Development Victoria, we create places for people.We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable precincts, and build...

  • Superintendent, Civic Infrastructure

    2 weeks ago

    Melbourne, Victoria, Australia Development Victoria Full time

    Location: Melbourne | CBDJob type: Full timeOrganisation: Development VictoriaSalary: Salary not specifiedOccupation: ConstructionReference: 610About usAt Development Victoria, we create places for people.We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable precincts, and build...

  • Project Support Officer, Civic Infrastructure

    2 weeks ago

    Melbourne, Australia Development Victoria Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Development Victoria **Salary**: Salary not specified Occupation: Construction Reference: 713 **About us** At Development Victoria, we create places for people. We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable...

  • Project Support Officer, Civic Infrastructure

    2 weeks ago

    Melbourne, Victoria, Australia Development Victoria Full time

    Location: Melbourne | CBDJob type: Full timeOrganisation: Development VictoriaSalary: Salary not specifiedOccupation: ConstructionReference: 713About usAt Development Victoria, we create places for people.We reimagine iconic places to transform them for future generations, unlock public land to develop connected and sustainable precincts, and build...

  • Civic Events Officer

    2 weeks ago

    Melbourne, Victoria, Australia Darebin City Council Full time

    Full time fixed term role (parental leave cover) for 12 months $92,369 plus super Convenient Preston location, with hybrid flexibility At Darebin, diversity, equity, and inclusion are at the core of how we work. Our commitment to these values is unwavering, they are central to our mission, to our impact and to help us better serve our community. We know...

  • Civic Events Officer

    2 weeks ago

    Melbourne, Victoria, Australia Darebin City Council Full time

    At Darebin, diversity, equity, and inclusion are at the core of how we work. Our commitment to these values is unwavering, they are central to ourmission,to our impact and to help us better serve our community. We know that having varied perspectives and lived experiences helps generate better ideas to enable a diverse, inclusive and connected...

  • Finance Assistant

    3 weeks ago

    Melbourne, Australia RP Infrastructure Full time

    **About RP Infrastructure** RP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector. With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Finance Assistant

    2 weeks ago

    Melbourne, Victoria, Australia RP Infrastructure Full time

    About RP InfrastructureRP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Building Project Manager

    1 month ago

    Melbourne, Australia RP Infrastructure Full time

    About RP InfrastructureRP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Building Project Manager

    4 weeks ago

    Melbourne, Australia RP Infrastructure Full time

    About RP InfrastructureRP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Project Director

    2 weeks ago

    Melbourne, Victoria, Australia RP Infrastructure Pty Full time

    Project Director Expression of Interest opportunity 15th May, 2024 About RP Infrastructure RP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project...

  • Project Director

    2 months ago

    Melbourne, Australia RP Infrastructure Full time

    About RP Infrastructure RP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector. With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Finance Business Partner

    4 weeks ago

    Melbourne, Australia RP Infrastructure Full time

    **About RP Infrastructure** RP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector. With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Civil Infrastructure Services Manager

    2 months ago

    Melbourne, Australia Capstone Full time

    Civil contractor with delviering against long term contracts - Lead large field crews working out of multiple depots - Reporting to the executive and with a mapped out career path **The Organisation** A private supplier of management and maintenance services for civic assets and infrastructure **The Role** Coming from a Civil Engineering background, this...

  • Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia RP Infrastructure Full time

    About RP InfrastructureRP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Finance Business Partner

    2 weeks ago

    Melbourne, Victoria, Australia RP Infrastructure Full time

    About RP InfrastructureRP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Group Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Macquarie Group Limited Full time

    In this busy, varied role you will be providing high level support to the Cybersecurity Technology Leadership Team, together with general administrative support to the wider team.The role will see you working in a fast paced, agile environment where you will maintain an efficient workflow and be a strong pillar of support. Your main responsibilities will...