Practice Assistant

6 months ago

Melbourne, Australia Allens Full time

Job title

Practice Assistant (Document Specialist)

Your role

You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Sydney, Melbourne or Brisbane office.

The Document Specialist sits within the Central Support Team and also provides specialist document assistance across a diverse range of tasks within Central Support.

As a Document Specialist, you will:

- Work within document templates and styles, with high levels of complex document manipulation and formatting, to produce high quality documentation
- Transcription of audio files
- Experience creating charts, diagrams, flow charts and desktop publishing in PowerPoint and Visio would be advantageous
- Provide operational support within Central Support to legal operatives within the firm, adapting to the changing needs of the role and the business
- Work as a national team to deliver high quality work on time by drawing on appropriate resources, technical products and skills within the team
- Ability to problem solve and come up with solutions to technical issues that arise
- Work collaboratively with members within and outside of Practice Support to ensure high quality of work and standard of services is delivered to all internal and external stakeholders
- Have a can do and proactive approach, including accepting tasks outside of the general scope of duties.
- Develop relationships with legal operatives and within the broader Practice Support team.

This is a permanent, full-time opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.

About you

You will have:

- Experience working in a legal, finance, accounting or other professional services firms
- At least one year's previous experience in a similar role
- Intermediate to advanced computer literacy including Word, Excel, PowerPoint, Visio and information management tools such as Outlook, and a minimum typing speed of 80wpm.

Successful completion of a Business Administration Certificate, Microsoft Office Specialist (MOS) certification or equivalent will be highly regarded.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our perks

Our benefits include:

- Financial: market competitive fixed remuneration, salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
- Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
- Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible
- parental leave policy
- 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
- Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

About Allens
- Allens

is a leading international law firm with a proud 200-year heritage of shaping the future for our clients, our people and the communities in which we work. From playing a pioneering role in the development of legislation and regulatory frameworks in the Asian region, to acting on numerous 'firsts' across a range of industry and community issues, it is in our DNA to make a difference and help shape what our world looks like. Our alliance with Linklaters connects our clients and teams with an international netw

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