Client and Team Administration Support

2 weeks ago

Hoppers Crossing, Australia Change for Life Full time

**Job description**

An excellent opportunity has arisen for a highly motivated and experienced clinic administrator to join a friendly, fast paced, and expanding ABA therapy clinic based in Hoppers Crossing. Your daily responsibilities will include but are not limited to:
**General Administration**
- File management including filing, hard / electronic file creation, archiving (reports and documents)
- Development of resources as required
- Sending documents to client families, management, printing, posting, filing support for Director.
- Responsibility for ordering office supplies as required.
- Light cleaning and tidying duties as preschool children space and need for team support with children.
- Organising and supervising of office staffing such as cleaners, rubbish removal, organising tradespersons if needed
- First aid certificate highly regarded
- Sending of invoices and book-keeping duties as required

**Client Services**:Administrative duties including**
- Answering the phone for clients and team
- Taking and processing new referral information.
- Managing client queries and concerns in collaboration with the Director and Coordinator
- Management of Change for Life social media scheduling, coordination, and posting
- Assist with client data and report preparation
- Managing weekly attendance sheets for staff
- Updating excels and supporting schedule management
- Assisting with weekly team meetings
- Management of client database
- Supporting coordinator and program directors in diary management of clinic
- Minute taking for meetings
- Organising team events for staff

**Essential criteria**:The ability to maintain a high level of professionalism and confidentiality.**
- Excellent organisational skills in running office duties and time management
- Excellent communication skills, written and verbal.
- Demonstrated skills in problem solving, conflict resolution, and dealing with a wide variety of people in the role
- Ability to work independently, show initiative and work productively within a team environment.
- Ability to communicate with a diverse range of people.
- Previous experience in an allied health reception or similar administrative position.
- Previous experience in the use of Medical Client Management Software (e.g., Coreplus, HealthKit, Medical Director etc, Clinico, Halaxy) will be highly regarded.
- Working knowledge of Windows-based software systems, for example, Word, Excel.
- Proficient in social media uploading and creating content
- An understanding of the Medicare Benefits Schedule and NDIS billing process.
- An understanding of medical terminology, medical and allied health professional organisations and relevant stakeholders.

Performance appraisal: This position will be reviewed after three months initially then on an annual basis. **Applicants require** **Current CPR training undertaken within the past three years or willingness to participate in such training; **Current Police Check and Working with Children's check;
- NDIS Worker screening check; and
- Work rights in Australia.

We are founded on a very simple principle. Every child and adult deserve a chance to succeed with the right support. We are a busy, ethically driven and caring paediatric and adult private practice in Melbourne's West. Our team consists of friendly and hard-working psychologists, occupational therapists, Speech Pathologists, Paediatric Dietitian, and ABA therapists. We offer home, school, and kinder visits in and around Melbourne. Our practice provides assessment and intervention for children, many of whom have a diagnosis of Autism Spectrum Disorder (ASD) or a developmental delay. Change for Life is registered for NDIS.

Please provide two professional referees who are not relatives or friends.

To apply, please send a cover letter (essential), resume outlining training and experience. **Please also include two referees one of which has to be your direct employer and second your immediate supervisor/line manager**.

We look forward to hearing from you if you are looking to join a dynamic and growing team that will support you every step of the way.

**Job Types**: Part-time, Subcontract

**Salary**: From $26.00 per hour

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 31/08/2023

  • Client and Team Administration Support

    2 weeks ago

    Hoppers Crossing, Victoria, Australia Change for Life Full time

    Job descriptionAn excellent opportunity has arisen for a highly motivated and experienced clinic administrator to join a friendly, fast paced, and expanding ABA therapy clinic based in Hoppers Crossing.Your daily responsibilities will include but are not limited to:General Administration File management including filing, hard / electronic file creation,...

  • Administration Assistant

    2 weeks ago

    Hoppers Crossing, Victoria, Australia Harmony Home and Community Care Full time

    Harmony Home and Community CareHoppers Crossing Melbourne VICAdministration Assistant. Casual.Harmony Home and Community Care is a registered NDIS provider and support coordinator located in Hoppers Crossing in Melbourne. We provide and arrange services and supports to people with varying disabilities, to assist them in living their own lives, making their...

  • Administration Assistant

    4 weeks ago

    Hoppers Crossing, Australia Harmony Home and Community Care Full time

    **Harmony Home and Community Care** Hoppers Crossing Melbourne VIC **Administration Assistant. Casual.** Harmony Home and Community Care is a registered NDIS provider and support coordinator located in Hoppers Crossing in Melbourne. We provide and arrange services and supports to people with varying disabilities, to assist them in living their own lives,...

  • Disability Support Worker

    2 weeks ago

    Hoppers Crossing, Australia Ability support plus Full time

    Ability Support Plus a is an integrated residential and community care support services. **MALE SUPPORT WORKER NEED TO START ASAP!!** **SOMEONE WHO HAVE EXPERIENCE WORKING WITH PHYSICAL AND INTELLECTUAL DISABILITIES.** We are seeking staff who are passionate about providing quality care and services to enable our clients to continue living in their homes....

  • Disability Support Worker

    3 weeks ago

    Hoppers Crossing, Australia Ability support plus Full time

    Ability Support Plus a is an integrated residential and community care support services. **FEMALE WORKER NEED TO START ASAP!!** **SOMEONE WHO HAVE EXPERIENCE WORKING WITH PHYSICAL AND INTELLECTUAL DISABILITIES.** We are seeking staff who are passionate about providing quality care and services to enable our clients to continue living in their homes. Our...

  • Female Support Worker in Hoppers Crossing Are

    4 weeks ago

    Hoppers Crossing, Australia Elevate Support Care Full time

    About us Elevate support care is a growing team dedicated to providing NDIS services and ensuring all participants receive the quality care they deserve. Job Title: Support Worker Location: Hoppers Crossing **Job Type**: Casual Job Summary: We are seeking reliable and experienced Female Support Workers to join our team in Hoppers Crossing Suburb. As a...

  • Disability Support Worker

    2 weeks ago

    Hoppers Crossing, Victoria, Australia Ability support plus Full time

    Ability Support Plus a is an integrated residential and community care support services.FEMAIL STAFF NEED TO START ASAPSOMEONE WHO HAVE EXPERIENCE WORKING WITH PHYSICAL AND INTELLECTUAL DISABILITIES.We are seeking staff who are passionate about providing quality care and services to enable our clients to continue living in their homes. Our home care and...

  • Team Leader Youth Services Facility

    3 weeks ago

    Hoppers Crossing, Australia Wyndham City Council Full time

    Permanent Full Time position, Werribee based - Salary from $101,297 plus super and fortnightly RDO **We are Wyndham**, one of Australia’s fastest growing and most diverse cities. Wyndham City Youth Services is committed to making a positive difference to the lives of the young people in one of the fastest growing municipalities in Victoria. We are proud...

  • Team Leader Youth Services Facility

    2 weeks ago

    Hoppers Crossing, Australia Wyndham City Council Full time

    Permanent Full Time position, Werribee based - Salary from $98,346 plus super and fortnightly RDO **We are Wyndham**, one of Australia’s fastest growing and most diverse cities. Wyndham City Youth Services is committed to making a positive difference to the lives of the young people in one of the fastest growing municipalities in Victoria. We are proud...

  • Academic Tutor

    3 weeks ago

    Hoppers Crossing, Australia A Team Tuition Full time

    At A Team Tuition, we provide personalised, consistent and engaging tuition that provides our students with the right mindset, support, and strategies to succeed. We are dedicated to the success of families and students. With our focus on providing exceptional support, we offer on-the-job training and a nurturing environment to empower you to excel in your...

  • Youth Digital Communications

    4 weeks ago

    Hoppers Crossing, Australia Wyndham City Council Full time

    Permanent Full Time position, based in Hoppers Crossing - Salary from $83,536 plus super and a fortnightly RDO **We are Wyndham**, one of Australia’s fastest growing and most diverse cities. Wyndham City Youth Services is committed to making a positive difference to the lives of the young people in one of the fastest growing municipalities in Victoria....

  • Disability Support Worker

    2 weeks ago

    Hoppers Crossing, Victoria, Australia Claro Aged Care and Disability Services Full time

    Casual Position with weekend and evening penalty rates:- Inactive Sleepovers:- Community in-home support:- Hoppers Crossing Location:- Work for the nation's largest disability and aged care providerThe Opportunity:Come and join our team We are seeking a Community Disability Support Worker located in Hoppers Crossing. You will be responsible for support a...

  • Administration Officer

    3 weeks ago

    Hoppers Crossing, Australia St James the Apostle School Full time

    **Role Description/Criteria** As a School Administration Officer, you will draw on your experience and skills to support the Bursar. Please refer to the School Administration Officer role description attached. The applicant will need to: - have an understanding of the ethos and traditions of the Catholic Church - have a current Working With Children...

  • Administration Assistant

    4 days ago

    Hoppers Crossing, Australia Goodstart Early Learning Full time

    **Role**: Administration Assistant **Location**: Hoppers Crossing **Centre**: Goodstart Hoppers Crossing - Heaths Road **Employment Type**: Permanent Part-Time - 24 hours per week **Pay**: $30.44 per hour + super + benefits Provide a warm welcome to children and families while supporting your centre team Competitive pay above the national award...

  • Administration Assistant

    2 weeks ago

    Hoppers Crossing, Australia Goodstart Early Learning Full time

    **Role**: Administration Assistant **Location**: Hoppers Crossing **Centre**: Goodstart Hoppers Crossing - Deloraine Drive **Employment Type**: Permanent Part-time (22.5 hours - two days at our Deloraine Drive centre & one day at our Heaths Road centre) **Pay**: $30.44 + super + benefits Provide a warm welcome to children and families while supporting...

  • Youth Digital Communications

    3 weeks ago

    Hoppers Crossing, Australia Wyndham City Council Full time

    Permanent Full Time position, based in Hoppers Crossing - Salary from $80,937.21 plus super and a fortnightly RDO **We are Wyndham**, one of Australia’s fastest growing and most diverse cities. Wyndham City Youth Services is committed to making a positive difference to the lives of the young people in one of the fastest growing municipalities in...

  • Team Leader Youth Services Facility

    2 weeks ago

    Hoppers Crossing, Victoria, Australia Wyndham City Council Full time

    Permanent Full Time position, Werribee based Salary from $101,297 plus super and fortnightly RDOWe are Wyndham, one of Australia's fastest growing and most diverse cities.Wyndham City Youth Services is committed to making a positive difference to the lives of the young people in one of the fastest growing municipalities in Victoria. We are proud to represent...

  • Operations Team Member

    3 weeks ago

    Hoppers Crossing, Australia The Good Guys Full time

    **Job no**:510132 **Work type**:Permanent Full Time **Location**:VIC - Metro **Categories**:Customer Service, Administration & Operations **Advertised**:21 Mar 2024 AUS Eastern Daylight Time **Applications close**:25 Apr 2024 AUS Eastern Standard Time **About Us** At The Good Guys we‘re driven by our purpose to help families live better for less. Part of...

  • Team Leader Youth Services Facility

    2 weeks ago

    Hoppers Crossing, Victoria, Australia Wyndham City Council Full time

    Permanent Full Time position, Werribee based Salary from $98,346 plus super and fortnightly RDOWe are Wyndham, one of Australia's fastest growing and most diverse cities.Wyndham City Youth Services is committed to making a positive difference to the lives of the young people in one of the fastest growing municipalities in Victoria. We are proud to represent...

  • Team Leader Youth Resource Centre Facility

    4 weeks ago

    Hoppers Crossing, Australia Wyndham City Council Full time

    Temporary Part Time Position (23 hours per week) until 29 March 2024, based at Hopper Crossing Youth Resource Centre - Band 6A Salary $95,020.63 (pro rata) plus superannuation **We are Wyndham**, one of Australia’s fastest growing and most diverse cities. Our people are hard at work designing the precincts, building the infrastructure, developing the...