Facilities Advisor Cbis Tasmania

7 months ago

Hobart, Australia CSIRO Full time

**Acknowledgement of Country**:
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

**Child Safety**:
CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

**The Opportunity**:

- **Join CSIRO - Australia's National Science and Innovation Agency**:

- **Provide project delivery & facilities management functions**:

- **Flexible, supportive team with up to 15.4% Super**

As the Facilities Coordinator you will coordinate the delivery of facilities maintenance services and daily operational activities, including the provision of efficient corrective and preventative maintenance work. This position holds responsibility for ensuring continuous improvements in workflow systems and processes, asset management, including effective asset monitoring, maintenance scheduling, reporting and rostered on-call support.

You will be working as part of the broader CSIRO Business Infrastructure Services (CBIS) Business unit (BU) Regional team, delivering high quality services and contributing to the establishment and refinement of effective strategies.

This role will see you providing support to Project Delivery and Facilities Management functions, to succeed you will require well developed stakeholder engagement and writing skills, plus the ability to work well in a team setting and be able to participate in an after-hours 'on-call' roster and emergency response requirements for sites in the respective area.

**Your duties will include**:

- Consult with clients to provide timely, responsive customer service and effective communications to achieve a high level of client satisfaction, addressing issues promptly and constructively, using sound judgement when dealing with ambiguity.
- Supervise on-site delivery of work related to facilities management including repairs, maintenance, new installations and provision of soft services (including cleaning, security, grounds maintenance and waste management) using the CBIS works order management system (Corrigo). Co-ordinate and monitor works at all stages through to completion to achieve a high standard of service and as specified in contract documents.
- As the senior facilities team member for Tasmania, you will need to work autonomously at times and should have the experience and background to enable sound and informed decision making as required.
- Assist with the coordination and delivery of minor works and other projects, including the drafting of Business Cases, Stakeholder Engagement, Risk Management, Procurement documentation, evaluation of tender and quotation responses, and assistance with the coordination of works delivery on site.
- Operate security and access systems to maintain effective site security and oversee provision of security and access-control cards for staff and contractors in compliance with privacy requirements.
- Provide and implement technical advice and operational expertise on equipment functionality and possible design alternatives, asset condition status and expected service delivery life, seasonal demands, preventative asset maintenance programs, and replacement priority work schedules.
- In collaboration with the Minor Works Coordinator - CBIS TAS and/or State Manager - CBIS TAS, contribute to the development of facility operational and maintenance plans and budgets, coordinate the activities, monitor cash flows and report on site maintenance activities. This includes the establishment and monitoring of Programmed and Reactive Maintenance for which this position holder will be responsible. Identify and advise of emerging risks (including regulatory and compliance issues) and threats in delivering asset management and the safe storage of hazardous materials.**Location**:Hobart, TAS

**Salary**:AU$89,680 - AU$101,459 plus up to 15.4% superannuation

**Tenure**:Indefinite

**Reference**: 95734

**To be considered you will need**:

- Relevant work experience in the delivery of facility management services, for a diverse range of complex and highly serviced research and support facilities.
- Proven effective interpersonal abilities, including sound negotiation and communication skills and an ability to cultivate productive working relationships with all stakeholders.
- The ability to work efficiently with a diverse operational team of property professionals across several sites.
- Sound knowledge of procurement processes, including arranging internal or external service providers, approvals, preparation and coordination of technical specifications for tender documents, tender and formal quotation procedures. This includes experience and a high level of proficiency in business writing.
- Demonstrated ability to work under general dir

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