Es1-2 - Finance Officer (Ed Support Level 1-range 2)

4 weeks ago

Geelong, Australia Schools (Government) Full time

Location: Geelong | Surf Coast

Job type: Full time / From 17/06/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1418398

**Selection Criteria**:
SC1 Demonstrated knowledge of Cases21 administration and finance functions.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated capacity to provide advice and support to management in respect to College finances.

SC4 Demonstrated high level organisational and communication skills.

SC5 Demonstrated knowledge and expertise to effectively carry out the responsibilities of the position.

SC6 Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Delivery of finance and administrative services, including exceptional customer service
- Accurate processing of purchase orders, invoices and all other payments in a timely manner and in accordance with DET procurement policy and the Chart of Accounts
- Monitoring of School bank accounts and cash flow
- Accurate processing and monitoring of school purchase cards
- Processing and monitoring of assets including supporting the asset stocktake
- Debtor invoicing and following up outstanding payments
- Providing high level communication with creditors, suppliers and staff regarding payment of accounts
- Maintain school information, including creditor details, outstanding invoices and orders
- Support with reconciliation and monitoring of Camps/Excursions/Activities
- Liaising with the Business Manager in relation to any discrepancies, outstanding invoices/payments and orders on a regular basis
- Implement strategies to ensure effective administration and financial procedures
- Process invoices to family accounts in compliance with the Parent Payments Policy
- Process approved credit notes to family / debtor accounts
- Supporting College families in understanding their accounts
- Maintaining and communicating accurate family statements
- Support Administration Office enquiries and reception when required
- Provide first aid support when required
- Commitment to and development within a multi skilled Administrative environment
- Undertake other duties as may be deemed necessary by the Principal and Business Manager

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
The Department values diversity a

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