Executive Assistant to Chief Technology Officer

3 weeks ago

Sydney, Australia Scentre Group Full time

**Executive Assistant to the Chief Technology Officer**

**Our Story**

Scentre Group is the owner and operator of 42 Westfield living centres in Australia and New Zealand. Our purpose is to create extraordinary places, connecting and enriching communities.

We partner with the world’s leading retail brands to create the places more people choose to come, more often, for longer. Our 42 physical destinations are the heart of our business because we are passionate in our belief that people want to come together in the real world.

We are also ambitious to grow, by expanding and enhancing the total Westfield experience through technology, digital products, data and differentiated customer experiences.

**Your opportunity**

As the Executive Assistant - Technology you will provide dedicated support to our Chief Technology Officer (CTO) and their team of over 200 Technology Professionals. In this exceptional role, you will be responsible for managing the day-to-day operations of the CTO's office. This includes proficiently gathering, organising, reporting, and effectively communicating information to facilitate the successful execution of key deliverables by the Technology leadership team, fostering a high-performance culture.

Your will enhance the team's efficiency by equipping them with the necessary information for informed decision-making and preparing for meetings. As this position involves engaging with various internal and external stakeholders, strong relationship management skills are essential. Your self-motivated and proactive approach will enable you to take the lead and make decisions, while consistently delivering exceptional support to the team.
- In charge of diary management, ensuring that the CTO's schedule is organised and optimise efficiently.
- Organisation of large meetings and events, such as townhalls, offsite, and team socials. This will involve coordinating logistics, booking venues etc.
- Manage all aspects of travel arrangements for the CTO and potentially other team members, including flights, accommodations, and transportation.
- Processing invoices will be another important task assigned to you.
- Expense management will also fall under your responsibilities. This includes efficiently managing and reconciling expense reports, tracking expenses, verifying receipts, and ensuring compliance with company policies.

**What sets you apart from the rest?**
- Previous experience supporting at the GM/Executive/C-Suite level
- Office 365, including SharePoint
- Jira knowledge
- Verbal and written communication
- Data analysis and presentation packs
- Agile and hybrid team coordination
- Exceptional Communication written & verbal
- Highly Organised & uses initiative

**What sets us apart from the rest?**
- Market leading benefits including, 5 weeks of annual/lifestyle leave, 18 weeks parental leave (no waiting period), volunteer days to work with our charity partners, health and wellbeing discounts, and the ability to purchase extra annual leave
- Diverse career paths across our vertically integrated business
- We are proud of our strong people culture. We encourage our people to innovate, be curious and drive their career to great heights

Our diverse and inclusive workforce is not only something we’re proud of, but something we’re committed to. We encourage and support our people to bring their ‘whole selves’ to work every day. This is because we believe all our differences contribute to our success and ensures a workforce that reflects the customers we serve.

Aboriginal and Torres Strait Islander peoples are encouraged to apply.

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