Document Controller
4 weeks ago
**Document Controller**:
- Posted: 05/04/2024- Closing Date: 03/05/2024- Job Type: Permanent - Full Time- Location: West Perth Office- Job Category: Legal**ConsMin is recognised as one of the world’s leading manganese producers. ConsMin’s Pilbara based Woodie Woodie Mine and West Perth Operations headquarters creates jobs for over 400 likeminded, experienced and talented people who are driven by our Company Values of Dedication, Teamwork, Simplicity, Excellence and Innovation.**
As a member of the Legal & Compliance team, the Document Controller will ensure that the Company’s document control processes are followed, and all systems are adhered to and are in place.
**Reporting to the General Counsel & Company Secretary, your responsibilities include**:
- Accountable for the registration, revision control, and distribution of all electronic and hard copy documentation in accordance with Company procedures and project requirements.
- Creation and management of document workflows within the Document Management System.
- Establish a procedural framework for collecting controlled documents, including developing and/or enhancing document controls procedures and tools.
- Ensure all ConsMin records are kept safe, secure and accessible when required.
- Develop detailed document management plans in accordance with project control guidelines.
- Manage project design and vendor data and ensuring traceability throughout the document lifecycle.
- Allocate and controlling the numbering of documents and drawings.
- Liaise with various project stakeholders relating to Document Control queries/training.
- Be the go-to technical expert on all matters related to Document Management System (DMS)
- Expedite the review and approval of documentation, including designs, procedures, and supplier deliverables.
- Assisting wider team members with document formation and other process requirements.
- Generating status and expediting reports of internal and external deliverables as required.
- Work in liaison with the ICT team as the custodian of the Company’s intranet and DMS system.
**Skills and experience to be successful in this role**:
- Minimum of 5 years’ experience in a document control function
- Previous exposure to document and record control requirements in compliance with ISO 9001 (Quality Management System - Requirements).
- Previous delivery of training to users of document and record control process and software with mixed experience levels.
- Excellent computer literacy.
- Advanced knowledge of MS Word as a minimum.
- Good knowledge of MS Excel and PowerPoint.
- Skilful in effective communication and stakeholder engagement.
- Proficient in writing and maintaining Procedure, Guidelines and Work Instructions.
- Power apps and Power Automate (desirable).
- Previous exposure to building and maintaining workflows and automation around the document control process (Desirable).
**In return ConsMin offers**:
- Opportunity to progress your career and gain valuable experience within an experienced team.
- Health insurance discounts, Hotel discounts and a competitive remuneration package
- Award Winning Mental Health Program - Mining Minds Matter, Working Away Not Alone.
ConsMin is committed to being an inclusive workplace and is an Equal Opportunity Employer that promotes and embraces diversity.
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