Business Support Officer

3 weeks ago

Melbourne, Australia Monash Health Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time

Organisation: Monash Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement

Reference: 59300
- About this role:

- New role within the Capital and Infrastructure Program, incorporating Major Capital, Property, Space Management and the Arts and Heritage Program
- Establishment of new reporting processes, dashboards and coordination of the forward capital plan working
- Assist in developing systems and functions for the oversight, management and day to day reporting of the portfolio
- Day to day support to the Capital and Infrastructure Program in producing reports, papers and management materials.

**About Monash Health**

**About The Role**

This role will be responsible for supporting the Director Capital and Infrastructure in the day to day business functions and project management of the Capital and Infrastructure portfolio. The portfolio covers a number of key functions including Major Capital/ Capital projects, Property, Commercial and Retail, Organisational Space Management and Arts and Heritage.

The role will be critical to coordination of reporting across the portfolio including the tracking of projects and key outputs/ milestones. The role will be responsible for creating and maintaining open and transparent reporting processes and coordination of the forward capital plan. The role will also assist in developing a level of maturity in the oversight, management, planning and reporting of the portfolio in the development of dashboards and other reference documentation.

**About You**

You are able to lead and drive change that improves management and reporting processes within the portfolio, creating efficiencies and effectiveness in processes, including transparency and accuracy of reporting. You are able to work with a broad range of internal and external stakeholders, coordinating inputs and proactively identifying opportunities to make process and system improvements that benefit the portfolio

You Are Also:

- organised, efficient and able to coordinate multiple tasks
- dedicated to safe best practice & quality care
- enthusiastic, compassionate & able to work collaboratively
- excited to be accountable for and manage specific portfolios in our relentless pursuit of excellence

What You Need:

- Previous experience in the establishment of a Project Management Office, Management support or Business Support role
- Strong IT skills, including establishment of systems and document repository management systems
- Initiative management
- Current Victorian Drivers Licence

**What We Offer**:
You will have access to benefits including salary packaging to increase your take-home pay, access to onsite subsidised staff car parking and gym, uniform and the Employee Assistance Program (EAP).

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

**How to Apply**

Offers of employment can only be made once all required probity checks have been completed. These include:

- reference checks;
- a clear Police Check conducted within the last three months;
- a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
- proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

Under the Victorian Public Health orders, all employees working within the Public Health system must be fully vaccinated against COVID-19 and Influenza and are required to provide acceptable evidence of their vaccination status. The current orders require evidence of three doses for COVID-19.

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