HR Advisor

2 weeks ago

Sydney, Australia Interface, Inc. Full time

Position Purpose:
The purpose of this position is to provide HR support and services to employees and managers, to maintain the current HR-related programmes and new initiatives throughout the company.

This position description does not form a comprehensive list of duties. It can be varied or added to within the scope of the position and as discussed during the performance planning & review process (PPR).

Areas of Responsibility

Recruitment and onboarding/ offboarding
- Liaise with hiring managers regarding the recruitment need/process and support update PD if required.
- Support managers using HRIS (Workday) in recruitment end to end.
- Support HM with Interview booking, Psych test (if needed) and pre-employment medicals.
- Send out employment packs and issue employment contracts
- Manage/ facilitate Onboarding for newcomers based on On-Boarding Checklist and support managers in booking meetings.
- Manage/ Facilitate onboarding for the factory every quarter
- Conduct Exit Interviews and facilitate the return of Interface office tools.

HR Advisory
- Provide first level HR advisory support to the operation team in Minto.

Training & Development
- Support HRM in assessing company Training requirements / Training reports and related actions.
- Prepare and deliver training as required (Reviewed by HRM)
- Liaise and manage online training courses (mandatory) through Interface Bridge and Rapid Global.

Policies and Procedures
- Ensure HR policies and guidelines are updated, deployed, understood, and adhered to.
- Support HR Manager with the Enterprise Agreement renegotiations.

HR Annual Practice
- Support HRM in implementing HR yearly practice, including Annual Performance Appraisal, Objective setting, Salary Review, Talent review and other projects.

HR Production Support
- Provide assistance and support to production supervisors on HR advice/ EBA Implementation and streamlining of the HR policies and process.

Statutory Reporting
- Complete reporting as required by the HRM.
- Complete any statutory reporting needed by external bodies such as the WGEA.
- Ensure all employee filings are SOX compliant.

Health, Wellbeing and CSR
- Manage, promote and facilitate health and wellbeing programmes.
- Work with the nominated charities to implement programmes within the company annually.
- Ensure Health and Wellbeing initiatives align with WELL Certification.
- Organise yearly EAP awareness/ related support to employees.

Communications/ Employee Events
- Communicate and celebrate employee achievements through Workplace noticeboards, including standard R&R such as Win of the Week, Monthly Safety Award etc.
- Support in organising company events such as Christmas Party & Annual Business Awards Evening, Employees farewell/ retirement.

Employee Files/ Admin
- Set up a structure around what should be in an employee file. Audit against structure and ensure records are in the correct file.
- Prepare HR Letters and file them on related employee files.
- Manage all related administration for HR department/files and records.

Payroll
- Be available for payroll backup every week to perform some minor payroll functions.

Safety
- Complete CRS each month.
- Assist with safety initiatives if needed.

Specific measures or standards related to the job

Working with People

Shows respect for the views and contributions of other team members;

listens, supports and cares for others; consults others and shares

information and expertise with them; adapts to the team and fits in well.

Relating and Networking

Easily establishes good relationships with customers and staff; relates well to

people at all levels; builds wide and effective networks of contacts.

Presenting and Communicating information

Speaks fluently; expresses opinions, information and key points of an argument clearly; makes presentations and undertakes public speaking with skill and confidence; response quickly to the needs of an audience and their reactions and feedback; projects credibility.

Delivering results and meeting customer expectations

Focuses on customer needs and satisfaction; sets high standards for quality and quantity; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals.

Adapting and responding to change

Adapts to changing circumstances; tolerates ambiguity; accepts new ideas and

change initiatives; adapts interpersonal style to suit different people or situations; shows an interest in new experiences.

Qualifications and Experience required
- Bachelor’s degree in Humanities, Business/Commerce, or Psychology (desirable)
- High level of computer proficiency in Microsoft Office
- At least two years of experience in Industrial and Staff HR contexts
- understanding awards, agreements and general employment law.
- Ability to structure and write clearly and the ability to communicate effectively.
- Desired - Knowledge and experience of contemporary HR practices and p

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