Admin Manager

3 weeks ago

Logan City, Australia Trayne Consulting Full time

Trayne Consulting is currently recruiting for an experienced Administrator to join our client's rapidly growing Project Development company that works on large multi-residential projects.

This role will see you be the pivotal conduit of the business for monitoring, controlling and compliance of the documentation process to ensure the smooth running and handover of new projects.

This is not the standard Admin role; we are looking for someone that excels at administration, has an eye for detail and compliance whilst being focused and diligent in following process and procedure to ensure each and every timeline is met. This role has been created to support the on-site team of builders and trades in managing the process and compliance of the documentation flow, allowing the on-site team to carry out their duties on site.

You will need to be pro-active, with the ability to pre-empt and understand the importance of prioritisation. Our client needs thinkers and doers, where flexibility is required, and no task is too big or too small.

For this role, we are specifically looking for a team member that:

- communicates effectively.
- can prioritise and manage multiple tasks at a time to meet deadlines.
- builds effective relationships with internal and external stakeholders.
- takes ownership and accountability.
- can work autonomously on their own in the office whilst being part of a wider team.

Reporting to the Construction Manager, we are looking for someone who is seeking a full-time permanent role working Monday - Friday, 38 hours per week, with flexibility to work extended hours and is happy to travel to site on occasion to meet the needs of the business.

**Please note this role will currently be based on-site at Browns Plains, however the new office will be in the Logan area.**
- **The key duties of the role are as listed, but not limited to**:_
- Daily meeting with the CEO (by phone) to discuss the development jobs in progress, status report, and action plan for the day.
- Manage and act as the Central Controller for all building approval paperwork and documentation ensuing that every compliance requirement has been met, updated, and processed, following all checklists and process flows in place.
- Follow up and assist the Site Team in completing and returning all outstanding documentation to meet building compliance requirements.
- Manage the process of all site sign off sheets; ensuring they are correctly received for invoices to be paid in a timely manner.
- Liaise in a pro-active manner with Town Planners, Building Certifiers, Construction Manager, Site Managers, Subcontractors and all other members of the team (internally and externally) to ensure that process is being followed regarding compliance and completion of all documentation related to the job.
- Update all documents and photos in Dropbox and Job Programmes in a timely manner, distribute plans, action tender documents and update budgets in ARC - training provided.
- Assist all site personnel in any administration task required.
- Manage the register for any fixes required after handover of a property which will including liaising with Customers, Construction Managers, Builders, Trades to ensure timely resolution of issues.
- Assist with ad hoc duties which may include:

- Source new office - location Logan area, assist with fit-out, connection of utilities, sourcing of stationary, computers etc
- Work with the Management, Construction and Site team to select products for new builds, such as kitchen appliances, bathroom tapware as an example.
- Work from a site office to assist in specific project work.
- On-site handover of a property to customer, which will involve travel: welcome, key handover, talking through how everything works in the property, answer any questions and provide contact point post-handover.
- **To be successful in this role, you must have the following proven key attributes**:_
- Have a strong administrative background including a focus in compliance, process and flow management and be a stickler for following the process and meeting strict timelines.
- Be able to prioritise multiple tasks, but more importantly, communicate to understand when things are needed and be able to express expectations about when they can be delivered.
- Strong communication skills with the ability to build effective relationships with internal and external stakeholders. Be patient, tolerant and understanding whilst being able to get things actioned and completed.
- Excellent Microsoft office skills including Word, Excel, & Outlook is imperative, as well as the ability to use Dropbox and the ability to learn new systems quickly.
- Must have a fully flexible attitude to assist with any part of the business to ensure timely build of projects and handover.
- The ability to maintain discretion and confidentiality at all times.

Pay: $70,000.00 per year

Schedule:

- Monday to Friday

Work Authorisation:

- Australia (preferred)

Work Location: In

  • Community Admin Assistant

    2 weeks ago

    Adelaide city centre, South Australia My Plan Manager Full time

    Provide generalist support to the Kinora team Gain exposure to the breath of the Kinora function Part time 6 month contractAbout My Plan ManagerMy Plan Manager (MPM) is Australia's largest NDIS Plan Management organisation. With our Head Office located in Adelaide, we operate nationally. My Plan Manager plays a role not only as the Plan Management service of...

  • Admin Officer

    2 weeks ago

    Logan City, Queensland, Australia Care Heroes Full time

    We're looking for someone who is genuinely outgoing and friendly, who can manage multiple tasks at once, and who can not only perform the tasks assigned to them but also provide us with suggestions and ideas on how to improve what we do. We are interested in speaking with you if you have some admin experience and are well-versed in every aspects of handling...

  • Marketing Admin

    3 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    Marketing Admin, Permanent Job, Based in St Kilda, Salaried up to $72Kp/a **Your new company** As Victoria's most recommended and awarded agency, this company has a culture built around people, marketing, technology and innovation. You will play a crucial role in executing marketing admin activities, sales admin, and marketing support for the Sales...

  • Admin Assistant

    2 weeks ago

    Adelaide city centre, South Australia BespokeHR Full time

    An exciting opportunity for an experienced admin professional to work across a diverse group of family-owned companies. Parttime position FTE) flexible days and hours Not your average admin role, enjoy the diversity that comes from working in a premium construction business. Based in Adelaide CBDWho the Company is?Since 2004, Precision Homes has been...

  • Loan Admin

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Fuse Recruitment Full time

    Loan Admin- Location: Melbourne CBD Victoria- Work Type: Full Time- Salary: AU$ AU$70000 per annum + Super- Reference: 2378 Work alongside a successful and experienced team providing client, processing and analytical support. Career progression, great $$ and incentives on offerThis is an excellent opportunity for a Loan Admin to join a professional, market...

  • Store Manager

    2 weeks ago

    Logan City, Queensland, Australia Found People Full time

    Monday - Friday role no weekends or late nights Highly negotiable salary on offer National business Huge progression on offerAbout the companyHighly successful company with a QLD based Head office supply furniture into the fit-out and commercial construction industries. With a history of success, they have a strong reputation as being an employer of choice...

  • Executive Admin Assistant

    2 weeks ago

    City of Parramatta Council, Australia West Recruitment Pty Ltd Full time

    Call: West Sector: Operations Job Summary 3 days per week - hybrid of WFH and Office in Huntingwood with onsite parking Working in the Corporate Communications Team Support via admin, minute taking, event management etc Job Description Your new employer:Your new employer provides energy services to over 2.5 million people living and working across Sydney's...

  • Part Time Admin Assistant

    3 weeks ago

    Toowoomba City, Australia The Vault On Ruthven Full time

    **Job Title**: Part-Time Admin Assistant **Location**: The Vault on Ruthven, Toowoomba, QLD **Job Type**: Part-Time (20 hours per week) **Schedule**: Flexible, daytime hours during closed hours (e.g., 9am - 5pm), perfect for those needing to accommodate school runs **About Us**: The Vault is a premier adult entertainment venue located in Toowoomba, QLD....

  • HR Admin

    3 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    HR Admin Contract (part-time) **Your new company** You will be joining a business to business service organisations to join their HR team. **Your new role** - Responsible for day-to-day HR administration including HRIS and practical support, that is given in a professional and timely manner. - Support the executive team in managing underperformance; and...

  • Senior Administrator

    2 weeks ago

    Logan City, Queensland, Australia Recruitment Central Full time

    Our client, a well-established manufacturing and importing business located in Loganholme, is seeking an Administrative Coordinator. They offer a modern office environment, excellent support, and flexible working hours conducive to work-life balance.Are you someone who pays attention to detail and loves to work with processes and structured systems?Do you...

  • Receptionist - Plus Admin Support - Southbank

    1 day ago

    Melbourne City Centre, Australia UGL Limited Full time

    **Reception / Admin** **Manage Reception & Meeting Rooms** **Provide Admin Support** **About the role** - Exciting times at UGL! Due to business demand, we have created a brand new full time permanent opportunity for a Receptionist to join UGL in our beautiful new Southbank office in Melbourne. You will manage the reception area, ensuring a positive first...

  • Facilities Admin Coordinator

    4 weeks ago

    Logan City, Australia CBRE Full time

    Posted- 06-Jun-2023- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Logan City - Queensland - Australia- **Facilities Administration Coordinator**: - ** 6 month contract**: - ** Springwood | Land of the Yagara people**: - ** Carparking provided, hybrid role** At CBRE, our people enjoy the flexibility...

  • Facilities Admin Coordinator

    4 weeks ago

    Logan City, Australia CBRE Full time

    Posted- 06-Jun-2023- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Logan City - Queensland - Australia- **Facilities Administration Coordinator**: - ** 6 month contract**: - ** Springwood | Land of the Yagara people**: - ** Carparking provided, hybrid role** At CBRE, our people enjoy the flexibility...

  • Admin / Accounts Officer

    4 days ago

    City of Bayside, Australia Australian Recruitment Company Full time

    Cheltenham, Bayside (VIC) - Posted 1 hour ago Are you an exceptionally skilled administrator? Are you on the lookout for a part-time position with convenient onsite parking? Well, your search ends here! We are seeking a proficient individual with expertise in Xero and preferably prior experience in the Construction industry to join our close-knit team. As...

  • Electrical project managers, Electrical site supervisors, Electrical admin

    2 weeks ago

    Darwin city centre, Northern Territory, Australia SEM Full time

    Electrical project managers, Electrical site supervisors, Electrical adminSEM Darwin is looking for professionals in the electrical industry to fill available positions.We are seeking suitably qualified individuals who can work both independently and as part of a team. Experience is preferred for the following roles;Electrical project managersElectrical...

  • Receptionist / Migration Admin(Adelaide)

    2 weeks ago

    Adelaide city centre, South Australia PFEC Global Full time

    Position: Receptionist / Migration Admin(Adelaide)About PFEC Global:PFEC Global has been an Industry leading brand in Australia since 2006. With our market-leading portfolio of education and migration services we unlock our client potentials and empower them to enjoy an exceptional livable status in Australia. With a multinational presence, not only PFEC...

  • Servicenow Admin

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Davidson Group Services Full time

    About the CompanyDavidson Technology have partnered with a well-known company who have 2 upcoming roles looking for a ServiceNow Admin/ Developer. The successful ServiceNow Developer will have experience in scripting and software programming language and knowledge of IT Service Management. You will be responsible for building and customizing the ServiceNow...

  • Talent Acquisition, Admin Officer

    6 days ago

    Logan City, Australia Maxima Full time

    **Talent Acquisition, Administration Officer - Local Government** $36ph + Super Mon - Friday 0800 - 1700 Maxima, on behalf of our client, is seeking an experienced **Talent Acquisition, Administration Officer **to join their team! Dedicated to ensuring excellence in all that they do with high levels of job satisfaction & quality in the service they...

  • Talent Acquisition, Admin Officer

    2 weeks ago

    Logan City, Queensland, Australia Maxima Full time

    Talent Acquisition, Administration Officer - Local Government$36ph + SuperMon - Friday Maxima, on behalf of our client, is seeking an experienced Talent Acquisition, Administration Officer to join their team Dedicated to ensuring excellence in all that they do with high levels of job satisfaction & quality in the service they provide.Key...

  • Claims Admin Support

    2 weeks ago

    Melbourne City Centre, Victoria, Australia DFP Recruitment Services Full time

    Job description:The OpportunityWe are looking for strong Claims Administrators for a 6 month assignment based in Melbourne CBD.As this role is with a Federal Government Agency, applicants are required to be Australian Citizens.Duties include; Provide admin support to Claims Managers Review the status of claims under investigation and progress the claims as...