Legal Secretary

1 month ago

Melbourne, Australia K&L Gates Full time

Litigation and Dispute Resolution | Melbourne Metropolitan

Closing date: 07/07/2023

**About the role**

We currently have a fantastic opportunity for a full-time legal secretary to join our Melbourne office supporting one of our senior Litigation and Dispute Resolution partners and their hard working team.

This practice advises corporate clients in large commercial disputes including cross-border contractual relationships, which may involve major tort or contractual claims and class actions in the oil and gas industry, sporting, banking, property sectors, insurance, professional indemnity as well as public inquiries with government and regulatory authorities.

As a legal secretary in this practice you will be involved in all areas of administrative support, including, but not limited to, managing crucial team administration, handling client queries and managing the monthly billing process.

**What does the role involve?**

The Litigation and Dispute Resolution team is highly collaborative and group goal oriented. You will play a crucial role within the team in ensuring the practice runs smoothly.

On any given day you could be:

- Managing diaries, juggling and arranging appointments, booking rooms and ultimately ensuring client needs are met
- Providing administrative support to partners and fee earners in the practice group
- Preparing documents and correspondence
- Managing the teams filling including electronic files
- Managing confidential firm information and opening new matters
- Maintaining and inputting client data into client relationship software (Interaction)
- Handling client queries
- Managing the monthly billing process

**About you**

We value our culture at K&L Gates and are proud of our friendly and respectful reputation. We are looking for likeminded individuals who, in addition to possessing technical excellence, are able to work collaboratively in a team to get things done.

You should be practical and proactive in your approach and thrive on working in a team environment.

To be successful in this role, you will be a self-starter who works efficiently, uses initiative and has exemplary attention to detail. You are highly organised and proactive in your approach to tasks and take a genuine interest in the work performed by the practice. Being a team player, you demonstrate strong problem solving skills and take pride in your work.

Strong Microsoft Office skills are essential, as are excellent communication skills. You will be capable using automated billing systems and client relationship management software (We use Elite and InterAction but can teach you these if you haven’t used them previously).

**The extras**

K&L Gates promotes equal opportunities for all employees to progress in their careers.

Initiatives include:

- 26 weeks paid parental leave for the primary carer
- A range of health and wellbeing programs - including gym subsidies
- A range of learning and development opportunities
- Paid annual volunteering opportunities
- Purchased annual leave options
- Salary continuance insurance
- Social events - active social club and sporting teams
- Pro bono programs and community involvement via our payroll giving program, Global Day of Service and charitable fundraisers

**About Us**

The firm’s Australian operations provide vast knowledge of the Australian legal marketplace across a wide spectrum of industries. With lawyers located in four established offices in Australia’s leading financial and commercial centres and possessing substantial experience, K&L Gates acts for industry leaders, major corporations, capital markets participants, major financial institutions, and governments on ground-breaking legal transactions, both domestically and internationally.

K&L Gates is a global community of entrepreneurs and self-starters. We are focused on innovation, collaboration, and are constantly striving for excellence in our client service and culture. We know that our firm is only as strong as the collective efforts of our people.

By experiencing K&L Gates, you will thrive in a dynamic legal landscape where we invest in your career path and talent development. With a global presence and a multitude of practice areas, K&L Gates is truly a one-of-a-kind firm at which to grow your career.

**Do you like what you see?**

**Referrals from agencies not accepted at this time.**
- K&L Gates reserve the right to close advertising earlier at our discretion._

  • Legal Secretary

    1 month ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Competitive Salary Circa $85k package - Flexible Working Approach - Amazing Culture | Supportive Environment A rare opportunity for an experienced Legal Assistant/Secretary to join this lucrative national law firm who have a long standing reputation within the legal industry for a role in their **Employment Law** team. Offering amazing perks including...

  • Legal Secretary

    3 weeks ago

    Melbourne, Victoria, Australia Amicus Legal Recruitment Full time

    Top Salary on Offer - Circa $90K 1:2 Role Supporting Special Counsel and Senior Associate Join Arguably the Best Mid-Tier Law Firm In MelbourneThe Firm...Our client is a large national mid-tier law based in Melbourne's bustling legal precinct. Their culture offers excellent comparisons to their mid-tier competitors and the staff benefits include a fabulous...

  • Legal Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Friendly, social and positive team culture Support a Partner & Associate Great CBD locationIt's all about you...A new and exciting opportunity has become available for an enthusiastic legal secretary to join their busy and friendly team.This role supports a Partner and Associate and as such you'll feel confident in handling a large volume of files as well as...

  • Legal Secretary

    3 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Supportive team environment Support a Partner & Associate| hands on experience Lovely officesIt's all about you...A new and exciting opportunity has become available for an enthusiastic legal secretary to join their busy and friendly team.This role supports a Partner and Associate and as such you'll feel confident in handling a large volume of files as well...

  • Legal Secretary

    3 weeks ago

    Melbourne, Victoria, Australia Amicus Legal Recruitment Full time

    Competitive Salary Circa $85k package Flexible Working Approach Amazing Culture | Supportive Environment At Amicus Legal Recruitment, our sole focus rests exclusively in the legal talent domain and we are specialists in the legal recruitment industry._A rare opportunity to join this lucrative national law firm who have an long standing reputation within the...

  • Legal Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Supportive team environment Support a Partner & Associate| hands on experience Lovely offices It's all about you... A new and exciting opportunity has become available for an enthusiastic legal secretary to join their busy and friendly team.This role supports a Partner and Associate and as such you'll feel confident in handling a large volume of files as...

  • Legal Secretary

    1 week ago

    Melbourne, Australia Amicus Legal Recruitment Full time

    Immediate Start Available!! - Top Market Salary on Offer - Enjoy the True Meaning of Work/Life Balance Our client stands at the forefront of their specialist field, celebrated for their laser-focused approach and unwavering support for both clients and team members. Covering almost every State and Territory, they offer a host of incredible benefits and an...

  • Legal Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Amicus Legal Recruitment Full time

    Competitive Salary Circa $85k package Flexible Working Approach Amazing Culture | Supportive EnvironmentA rare opportunity for an experienced Legal Assistant/Secretary to join this lucrative national law firm who have a long standing reputation within the legal industry for a role in theirEmployment Law team. Offering amazing perks including functions,...

  • Property Legal Secretary

    3 weeks ago

    Melbourne, Australia Legal People Full time

    Support the Property Law Practice Group Leader - great team - Premier mid-tier firm with amazing benefits! - Hybrid work arrangements on offer This is an exceptional opportunity for a self-motivated and team focussed legal secretary to secure an exciting role where you'll be able **to use your initiative and be actively involved in all aspects of a busy...

  • Legal Secretary

    3 weeks ago

    Melbourne CBD, Australia Burgess Paluch Legal Recruitment Full time

    Are you an experienced Wills & Estates Legal Secretary looking to make a move into a leading boutique firm? Are you a wills & estates legal secretary looking to make the move into a highly regarded and progressive law firm? We are currently seeking a talented legal secretary to work alongside a friendly and innovative Partner and her team at a strong...

  • Legal Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Kaleidoscope Legal Full time

    Develop your career in a well regarded team Great team environment Strong resources & training availableThe FirmThis leading national law firm has regularly been awarded Law Firm of the Year and continues to be a well sought after employer in the industry. Offering a high level of service to rival top tier firms, they offer a strong balance of top quality...

  • Legal Secretary

    2 weeks ago

    Melbourne, Victoria, Australia Amicus Legal Recruitment Full time

    Immediate Start Available Top Market Salary on Offer Enjoy the True Meaning of Work/Life BalanceOur client stands at the forefront of their specialist field, celebrated for their laser-focused approach and unwavering support for both clients and team members. Covering almost every State and Territory, they offer a host of incredible benefits and an...

  • Legal Secretary – Wills

    3 weeks ago

    Melbourne, Victoria, Australia Kaleidoscope Legal Recruitment Full time

    Progressive firmEnjoy a great mix of mattersFlexible WFH arrangementsAre you an experienced Wills & Estates Legal Secretary looking to make a move into a leading boutique firm? Are you a wills & estates legal secretary looking to make the move into a highly regarded and progressive law firm? We are currently seeking a talented legal secretary to work...

  • Litigation Legal Secretary

    3 weeks ago

    Melbourne, Australia Legal People Full time

    Insolvency experience an advantage! - Great CBD location| Lovely offices - Friendly, social and positive team culture **It's all about you...** Our client is a well-established mid-tier law firm located in the heart of the CBD. They have an exciting opportunity for an enthusiastic Legal Secretary to join their busy and friendly team. **About the...

  • Litigation Legal Secretary

    2 weeks ago

    Melbourne, Australia Legal People Full time

    Mid tier law firm - Great CBD location - Friendly, social and positive team culture **It's all about you...** Our client is a well-established mid-tier law firm located in the heart of the CBD. They have an exciting opportunity for an enthusiastic Legal Secretary to join their busy and friendly team. **About the role...** This role supports a busy Special...

  • Legal Secretary/pa

    2 weeks ago

    Melbourne, Australia FLR Legal Recruitment Full time

    Variety of roles available across multiple practice areas - Opportunities with boutique, mid tier and top tier law firms - Generous salaries available As a new financial year is upon us, the legal industry is busy with a number of roles available across various practice areas! Whether you're a Legal Secretary looking for the next step in your career,...

  • Legal Secretary

    3 weeks ago

    Melbourne City Centre, Victoria, Australia Burgess Paluch Legal Recruitment Full time

    Are you an experienced Wills & Estates Legal Secretary looking for a change in an esteemed boutique firm?We are currently looking for a skilled legal secretary to join a dynamic team at a reputable boutique law firm.Working on various wills and estate cases, you will experience diverse daily challenges.Key responsibilities include: Drafting and revising...

  • Legal Secretary Disputes

    2 weeks ago

    Melbourne, Victoria, Australia Amicus Legal Recruitment Full time

    Dynamic Team Environment With Top Notch Technology Enjoy Diversity With Your Work Amazing Salary on Offer $$$Are you a motivated and proactive Legal Secretary looking for an exciting new opportunity? Our client are a leading Australian Corporate and Commercial law firm,seeking a talented individual to join their Melbourne office in the Disputes Resolution...

  • Legal Secretary/pa

    2 weeks ago

    Melbourne, Australia FLR Legal Recruitment Full time

    Variety of roles available across multiple practice areas - Opportunities with boutique, mid tier and top tier law firms - Generous salaries available As a new financial year is upon us, the legal industry is busy with a number of roles available across various practice areas! Whether you're a Legal Secretary looking for the next step in your career,...

  • Legal Secretary

    3 weeks ago

    Melbourne, Victoria, Australia Legal People Full time

    Positive, supportive and inclusive team. Pivotal role at Senior Partner level Top market salary. Attractive benefitsIf you're looking to join a highly respected, successful and growing Law Firm where you can use your initiative and "run the show' this is your chance to shineThis firm is recognised for it's commitment to client service excellence and to...