Administrative Assistant

2 weeks ago

Melbourne, Australia HOBAN Recruitment Full time

Are you well-organised and efficient with a passion for supporting educational institutions? Join our team as a College Secretary, where your flexibility will play a crucial role in keeping our reputable college running smoothly.

**About the Role**:
As the College Secretary, you will be the backbone of our administration team, ensuring the seamless operation of daily activities. Your responsibilities will include managing clerical tasks, assisting staff, students, and visitors, and coordinating administrative processes.

***

**Key Responsibilities**:

- Greet and assist visitors, students, and staff with a warm and friendly demeanour.
- Maintain and organise office records, files, and documents with meticulous attention to detail.
- Assist in scheduling meetings, appointments, and events for college staff.
- Coordinate travel arrangements and accommodations when required.
- Support the preparation of reports, presentations, and other administrative tasks as needed.
- Collaborate with different departments to facilitate efficient communication and workflow.

**Requirements**:

- Excellent organisational and time management skills to handle multiple tasks effectively.
- Strong communication skills, both written and verbal, with an emphasis on professionalism and courtesy.
- Previous experience in an administrative role is desirable but not mandatory.
- A proactive and flexible approach to work, with a keen eye for problem-solving.
- A team player with a positive attitude, who can also work independently when required.
- High level of confidentiality and discretion in handling sensitive information.

How to Apply:
Application Deadline:
**Monday 24th of July 2023.

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