Highway Strategy and Major Developments Project

2 months ago

Sydney, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our client is seeking to engage a Project Coordinator within their team. This is a contract role for 12 Months and based at Alexandria, NSW.
- ** Based at Alexandria, NSW; Hybrid work Module**:

- ** Prior Experience as a Project or Program Coordinator**:

- ** 12 Months Contract**

**Position Overview**

***
Works closely with Head of Highway Strategy and Major Developments to ensure the smooth and effective operation of the strategy and deployment function. Collaborates with other business units including the National Development Group and other cross functional teams and departments to support the project execution and delivery of the major highway capex projects as well as supporting the development of the Strategy function. This includes preparing and maintaining department documentation, reporting and other ad-hoc tasks that may be required.

Excellent time management, organizational, communication skills and ability to deliver results on deadlines. A team player who is always seeking continuous improvement opportunities.

**Duties & Responsibilities**:

- Coordination of critical cross functional governance forums, leadership & department team meetings (weekly, monthly, quarterly). Draft, coordinate and distribute meeting agendas, meeting packs, minutes, and actions. Lead improvement opportunities through effective stakeholder engagement
- Create, prepare, maintain, and adapt senior management reports to defined quality standards on a periodic basis (weekly, monthly, and quarterly) as required for multiple project and investment committees and other project and program related engagement sessions. Critically analyse content for accuracy and investigate errors or omissions
- Maintain and optimise key internal department information and project reporting databases and tools including Doco, SharePoint, Microsoft Teams
- Coordinate all induction planning activities for any new team starters and coordination of all new starter IT hardware and tools of trade. Schedule engagement sessions with internal and external stakeholders
- Coordination and monitoring of internal and external training and learning module content
- Solid organizational skills, including multitasking and time management
- Provide ad hoc and/or support to department accounts and cost control team for purchase order management and vendor invoice processing during team annual leave periods
- Lead ad hoc minor and special project work as required under the supervision of the department head
- Act as a focal point and manage correspondence from internal and external stakeholders, manage day to day internal cross functional Deployment enquiries and act as the first point of contact where required
- Foster and maintain internal stakeholder relationships through clear and effective communication, engagement, and strong collaboration
- Support the team if required for booking & managing all travel & accommodation requests
- Support and coordinate regular team building activities (Virtual and face to face)
- Monitor department compliance to all internal policies and procedures, providing advice and guidance to rectify any issues
- Problem solves departmental or project related issues through using knowledge of project and program management principles. Recommend solutions after critical analysing alternatives, risk, and issues
- Create, prepare, maintain, and adapt programme management reports/tools to defined quality standards on a periodic basis (weekly, monthly, and quarterly) as required for multiple project and investment committees and other project and program related engagement sessions. Critically analyse content for accuracy and investigate errors or omissions
- Minimum 5 years’ experience in a Project or PMO role, with experience providing administrative support in a corporate environment
- Sound understanding of project and program management and how to develop and refine processes, procedures, and systems to optimise quality delivery of the project
- Document control
- Ability to learn quickly and adapt to new technology, follow, and improve systems, tools, and processes
- Experience of working in a flexible, faced paced environment, able to adapt to change and open to new ideas and approaches
- Understanding business drivers and key areas of influence
- Self-disciplined and determined
- Willingness to learn complex new skills
- Experience in the oil/energy industry, large multi retail chain, property industry is desirable
- Demonstrated experience in problem solving with a PMO environment or similar
- High level of proficiency in using Microsoft Suite (MS Word, MS Excel, PowerPoint, MS Visio, MS Project) which is req

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