Accounts Assistant

2 weeks ago

Coolangatta, Australia World Surf League Full time

The Accounts Assistant & Office Admin will work on the APAC Administration team to perform administrative duties and support the Finance Team. On the administrative side, they will answer calls and support the departments when needed to ensure the office runs smoothly. Most of the role will focus on providing support to the Finance team doing Accounts Payable. This is a full-time position based in Coolangatta, Australia reporting to the APAC Senior Accounts Manager.

**Responsibilities**:
**Accounts Assistant**
- Manage Accounts Payable inbox
- Follow all accounts payable policies and procedures, including obtaining invoice authorisations/approvals from relevant managers
- Data entry of supplier invoices and payments (inclusive of international suppliers)
- Monitor compliance with GST regulations from an Accounts Payable perspective
- Reconcile creditor statements
- Mid-month and month end payment run preparation
- Assisting with month end and other duties as required by the Senior Accounts Manager
- Filing and archiving of documentation as required
- Reconciliation of bank accounts
- Reconciliation and management of fixed Asset register
- Accounts Payable General Ledger Reconciliations
- Complete Annual Withholding Tax declarations - compliance for the ATO
- Provide Concur assistance to staff and complete monthly credit card reconciliations
- Point of contact for external IT and phone companies

**Office Manager Duties**
- Managing phone calls & taking clear messages.
- Meeting, greeting, and accommodating visitors.
- Perform general clerical duties when required, including photocopying, printing, scanning, binding, filing and archiving.
- Full management of office stationery stock levels
- Responsible for restocking Staff Amenities.
- Incoming and outgoing mail.
- Maintain clean and tidy office environment
- Arranging catering for meetings when required.

**Qualifications**:

- Certificate III or Certificate IV in Business Administration
- Minimum 3 years office administration & Accounts Payable experience
- ERP software experience required - i.e. Netsuite
- Experience working in multiple currencies

**Personal Attributes**:

- Excellent verbal, interpersonal and written communication skills.
- Advanced computer skills - Microsoft Office & Google Suite
- Exceptional organisational skills.
- Able to use initiative.
- Ability to work independently as well as part of a team.

**Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V

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