Executive Assistant to The Country Head

2 weeks ago

Sydney, Australia OCBC Bank Australia Full time

OCBC Bank Australia Sydney, AustraliaPosted 2 hours ago Hybrid Permanent Competitive
- OCBC Bank Australia Branch is looking for an Executive Assistant to provide high level executive and administrative support services to the Country Head

**About You**

**What You’ll Do**
- Providing quality and timely administrative support to the Country Head in the first instance.
- Coordinating all aspects of domestic and international travel arrangements for the Country Head and the broader Front Office Team.
- Managing diary appointments and logistics. To proactively schedule, organise, and prioritise meetings. The task includes assisting making appointments and restaurant bookings and preparing minutes, briefing notes and agendas.
- Managing events and social functions. Spearhead staff engagement activities like Townhall, Annual Dinner, etc.
- Cover HR Manager during her leave for payroll and related matters.
- Organise the annual flu vaccination programme.
- Liaison and Australian correspondent for Group Internal Newsletter (TELLER).
- Liaison officer between the Property Management Team in Singapore and the on-site Building Manager.
- Support Corporate Banking Team in file maintenance/archival.
- Coordinate issuance of awards for Corporate Banking Team for Simply Spot On.
- Assists in claims processing for Country Head & Front Office, ensuring compliance to policies and guidelines. Raising payment requests for vendors, eg company search, flu vaccination, venue providers and other vendors.

**Qualities you’ll need to succeed**
- Exceptional level of integrity, discretion, and trustworthiness in all confidential matters.
- Strong time management and prioritization skills to coordinate competing responsibilities.
- Outstanding verbal and written communication skills.
- The ability to work effectively both autonomously and as part of a team.
- Providing leadership in building positive and supportive relationships with both internal and external stakeholders.
- Highly developed attention to detail to produce quality, detailed work within tight deadlines.
- A flexible and adaptable approach to cope with shifting priorities.
- Advance skills in Microsoft Office suite of productivity tools like Teams, Powerpoint, Outlook, etc

**About OCBC**

Oversea-Chinese Banking Corporation Limited (‘OCBC Bank’) is the longest established Singapore bank, formed in 1932 from the merger of three local banks, the oldest of which was founded in 1912. It is now the second largest financial services group in Southeast Asia by assets and one of the world’s most highly-rated banks, with Aa1 by Moody’s and AA- by both Fitch and S&P.

OCBC Bank established its presence in Australia as Bank of Singapore (Australia) Limited in early 1986 as a subsidiary of OCBC Bank Singapore.

The subsidiary was converted to a full branch of OCBC Bank Singapore in January 1996. OCBC Bank, Australia, operating as a foreign ADI, is supervised by the Australian Prudential Regulation Authority (‘APRA’). The branch provides wholesale banking business in Australia offering loans, FX, wholesale structured investment products and syndicated facilities to network, Australia and New Zealand corporate customers.

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