Legal Secretary/admin Officer

3 weeks ago

Toowoomba, Australia Aboriginal and Torres Strait Islander Legal Service Full time

ATSILS is a not-for-profit, community-based organisation that delivers innovative, professional criminal, civil and family law services to Aboriginal and Torres Strait Islander clients throughout Queensland.
We are 50 years old, and have 250 staff including a specialist Through Care service to complement our legal services. We are fully government funded, and this Admin role is tied to ongoing funding, currently set to 30 June 2025.
Opportunity
You will have frequent opportunity to provide an
interesting range of services in a busy legal office within a unique
organisation for both staff members and Aboriginal and Torres Strait Islander
clients and their families.

**Selection Criteria**:
ESSENTIAL CRITERIA (6)

**1. Values**: alignment to the values and
vision of ATSILS and an appreciation of and sensitivity to the challenges our
clients have faced, and continue to face, in their fight for and their right to
justice and equity.

**2. Qualifications**: a minimum three years’
full-time experience in a professional services office environment as a Legal Secretary
or Administration Officer,
proven ability to work with Aboriginal and/or Torres Strait Islander clients,
and a Diploma or Certificate III in Administration (or equivalent four years’
full-time professional services work experience).

**3. Legal secretarial and database support work**: capacity
entry) and associated fees claims, and prepare legal correspondence with a
minimum typing speed of 60 words per minute, 98% accuracy.
Experience with Microsoft Outlook, Excel, and Edge/Internet Explorer, or Google
Chrome is also essential. Database experience - experience
with client management systems including entering client data, updating and
collation of reports on a regular basis is essential for this position.

**4. Administration experience**: in
providing practical operational support to a small team (liaising within and

**outside the organisation); and could include**:
maintaining a petty cash imprest system, monitoring supplies and phone use,
arranging repairs to property, plant and equipment, archiving, organising
cleaning services and events. Having a general awareness of workplace health
and safety issues (or ability to quickly acquire such knowledge) is also
essential.

**5. Reception back-up work**: providing
back up support to reception is part of this role and includes providing
culturally sensitive and efficient client services at reception. Experience in operating a
switchboard (or multi-line phone system) and exercising a high level of care
and attention to detail is also essential.

**6. Security and Safety**: a willingness to
undergo a Criminal Record Check to
achieve and retain a National Police Certificate (Australia-wide
Disclosable Criminal History).
DESIRABLE CRITERIA (3)
1. Ability to use Microsoft Office; familiarity with shared
internet-based calendars is highly regarded.

2. Experience in an Aboriginal
service, Aboriginality and/or Torres Strait Islander identification.

3. Workplace Health & Safety
qualification or current First Aid Certificate.

Please prepare your responses
to these Selection Criteria, save them in a separate Word document. When you
reach the (4) Other Information webpage, please copy and paste your responses

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