Records Practice Manager

2 months ago

Parramatta, Australia NSW Department of Communities and Justice Full time

Division: Corporate Services- Location: Parramatta, NSW, AU, 2150- Req ID: 69567**Records Practice Manager**
- Location Parramatta CBD with access to hybrid work arrangements
- Full time ongoing opportunity (35 hours per week)
- Salary from $120,859 to $133,183 pa. + super and annual leave loading
- Diverse and inclusive organisation with generous leave entitlements including flex leave and access to Fitness Passport

**Your role**

The Records Practice Manager will facilitate the effective and efficient implementation of DCJ EDRMS by utilising best practice, innovation and technical expertise in all areas of records management and driving the use of the electronic document management system across the organisation.

The Information Management (IM) division supports the organisation through the delivery of
- IM requirements gathering, analysis, and ad-hoc report development
- Information lifecycle management training
- Records management governance, policy, compliance monitoring, strategy, training and education
- Records management operations, EDRMS administration / upgrade / support, digital records management and legacy system liaison

**What you’ll do**
- Standardise and enhance recordkeeping practices, policies and procedures across DCJ, for both paper and electronic records, in compliance with NSW State Records.
- Provide advice on records management practices
- Coordinate, deliver and evaluate training workshops across DCJ worksites to enhance the knowledge and skill of staff in Records Management and other information systems.
- Develop and maintain EDRMS/OneTRIM resources including e-learning and webinar modules, guidance documents, fact sheets and content on the Department’s intranet site.
- Develop and implement the EDRMS/OneTRIM training strategy, review and update policies, procedures and knowledge articles for effective records management.
- Develop pre and post training surveys as well as needs assessments and needs analyses to identify and address gaps in processes, procedures and training materials.
- Manage the administration of training.

**What we’re looking for**
- Experience and knowledge of electronic document records management (EDRMS/OneTRIM) including managing the transition from hardcopy to electronic records within an organisation.
- Excellent oral and written communication skills and attention to detail.
- Tertiary qualifications related to training or experience in the delivery of training.
- Up to date WWCC

Download the role description.

**What We Offer**

We offer a variety of benefits, including:

- A challenging and rewarding career
- Flexible, autonomous work environment
- Competitive pay and conditions
- Training and development opportunities to build and maintain capabilities
- Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

**We do work that really matters**

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

**Are you ready to join us?**

Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).

Or

Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the 2 targeted questions below with a brief outline on how you meet the requirements of the role:

- Targeted Question 1 - DCJ is a large organisation of over 25,000 employees. How do you ensure all employees are provided with the relevant Records management training suitable for their needs?
- Targeted Question 2 - How do you maintain your knowledge of industry trends and emerging technologies in records management? Can you provide an example of how you applied new knowledge or technology in your work?

**Applications close **Friday 4th October 2024 at 11:59pm AEST.

**Got a question?**

Visit Recruitment adjustments on the DCJ website to learn more.

**Inclusion and Diversity lies at the heart of how we recruit**

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

**Other Information**

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

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