Customer Service Specialist

6 months ago


Kemps Creek, Australia Xylem Full time

Join Xylem in the global mission to #LetsSolveWater As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

ACCOUNTABILITIES

Strengthen Customer Experience
- Own the enquiry to delivery process, supporting sales colleagues operationally:

- Quote - prepare and present accurate quotes, executing in Salesforce and DAR (Discount Approvals Request) in accordance with Xylem’s pricing policy
- Order - efficiently and accurately enter all orders including complex orders which may require assembly or accessories.
- Delivery - actively monitor orders and milestone follow-ups. Provide regular updates to customers on delivery status of critical jobs
- Support - follow up post-delivery with key customers.
- Build technical knowledge in targeted areas of expertise which enable rapid, accurate, and high-quality responses for assigned customers.
- Set-up and assist in onboarding new customers in Xylem.
- Manage and resolve customer complaints, disputes, warranty claims, and credits.

Internal Collaboration
- Enter accurate sales orders and purchase orders, coordinate with production and warehouse team on urgent jobs or special delivery requirements.
- Engage proactively in Branch Sales meetings, Financial Flash Calls, and other cross-functional meetings and initiatives.
- Participate in forecasting, pricing changes, reporting, and analysis as required.
- Provide overflow support and leave coverage for other teams.
- Undertake training and provide training which enables operational excellence and process compliance.

Drive Continuous Improvement
- With Customer Service Leadership, implement defined metrics, processes, and best practices which improve service quality to customers (e.g. enquiry response time, quality of response, resolving customer issues)
- Identify and understand areas for customer satisfaction improvement. Influence stakeholders and implement measures to drive improvement
- Propose policies and draft procedures to close identified gaps.

Adherence to Xylem’s safety & quality standards and exhibiting Xylem’s Core values is non-negotiable. Other duties may be assigned by line managers to assist functionality of the branch and/or function.

Success Measures
- Increase NPS Indicator from customers
- Achieve customer focused metrics e.g. enquiry response time, quote conversion rates, quality advice and selections
- Deliver on operational metrics e.g. outstanding credits

IMPACT

The Customer Service & Support roles are a critical interface between Xylem operations and our customers. These roles broadly influences the total customer experience, leading to high impact of the Xylem brand perception, and therefore business results. Authentic care for our customers, problem-solving ability, and a positive attitude is required.

COMMUNICATION

Excellent communication skills are required as the role liaises both internally and externally. They are required to resolve enquiries and concerns in a timely and professional manner. A high level of teamwork and stakeholder management is required.

INNOVATION

The employee is generally operating within established guidelines and only troubleshooting where required to generate Continuous Improvement opportunities. Creativity in problem solving is encouraged but should be reviewed by Customer Service leadership to ensure there is no conflict with compliance to other functional processes.

KNOWLEDGE

RISK

Nil

DECISION MAKING AUTHORITIES

Employees will be able to manage their day to day workload and to make operational decisions to meet business and customer requirements. Any decisions with hard costs must be made according to Xylem’s DOA policies.

KEY RELATIONSHIPS

Internal: Customer Service, Sales, Application Engineers, Product & Applications Managers, Supply Chain, Warehouse, Credit Team, and Service & Rental teams.

External: Customers and Suppliers

REQUIRED SKILLS / EDUCATION / QUALIFICATIONS

Must have:

- Technical aptitude or STEM background (Science, Technology, Engineering, Math)
- Excellent interpersonal skills with the ability to successfully communicate with customers.
- Strong cross-functional collaboration skills and working within teams.
- Demonstrated problem-solving capability
- Safety and compliance orientation, process execution excellence

We value:

- Previous experience working in the water industry or a willingness to learn all things water
- Project management skills
- Resourcefulness, Creativity, and a Continuous Improvement mindset

KEY COMPETENCIES

The Customer Service Role sits at an important intersection between Sales and Operations, and so requires capability across both models. Key Customer Service competencies:
Sales Competencies: Developing Customer/Partner Relationsh



  • Kemps Creek, Australia Veritas Recruitment Pty Ltd Full time

    **Work Type**: - Temporary - Full Time**Work Mode**: - Office**Industry**: - Call Centre & Customer Service**Location**: - Kemps Creek - New South Wales**Salary**: $33.00 - $33.00 Hourly **Reference**: - BH-26521**The Company** Market Leading Service business based in Kemps Creek is seeking an experienced Customer service representative to join their...


  • Kemps Creek, Australia GJK Facility Services Full time

    **Introduction**: BETTER EXPERIENCES, BETTER OUTCOMES It's an exciting time to be joining GJK Facility Services - we have grown significantly over recent years and are transforming for future growth and opportunities to help our customers and people. We are a leading provider of facility services, committed to provider better experiences and better...


  • Eastern Creek, Australia Xylem Full time

    **Xylem’s **focus is to be the leading global provider of efficient, innovative and sustainable water technologies. One of the best drivers of innovation is a diverse and inclusive environment. We listen, learn and adapt to local environments, working in partnership with our customers and communities to 'Solve Water'. The **Customer Service Specialist...


  • Pegs Creek, Australia Reece Group Full time

    About the Role:The Customer Service Specialist will perform a variety of tasks including delivering products to essential service customers, picking and packing orders, and providing exceptional service to customers on the trade counter.Your Key Responsibilities:Handling over-the-counter retail trade sales and customer quotesUndertaking pick, pack,...


  • Kemps Creek, New South Wales, Australia Winning Services Full time

    Job Title: Cabinet Installation SpecialistAbout the Role:We are seeking an experienced Cabinet Installation Specialist to join our team at Winning Services. As a Cabinet Installation Specialist, you will be responsible for delivering and installing kitchen and laundry appliances, as well as customising benchtops and cabinets for new appliances.Key...


  • Kemps Creek, Australia DSV Full time

    Job Req Number: 70646 Time Type: Full Time Are you passionate about putting customers first, delivering the best performance, and fostering true collaboration to keep the supply chains flowing? Join us and be a part of DSV’s global family. DSV Air & Sea/Solutions is seeking to hire a skilled and passionate QHSE Specialist in Melbourne. As an...


  • Eastern Creek, Western Australia Ricoh Full time

    About RicohRicoh is a world-leading provider of workplace technology dedicated to improving work life by providing better user experiences, optimised workflows, anytime anywhere collaboration, and digital infrastructure solutions.We harness the infinite potential of the collective imagination as our daily pursuit. Our culture is built on openness, where we...


  • Kemps Creek, New South Wales, Australia Winning Appliances Full time

    Job Title: Cabinet Installation SpecialistCompany Overview: At Winning Appliances, we pride ourselves on delivering exceptional customer experiences through our innovative logistics, technology, and luxury retail services.Job Summary: We are seeking a skilled Cabinet Installation Specialist to join our team. As a Cabinet Installation Specialist, you will be...


  • Kemps Creek, New South Wales, Australia Winning Group Full time

    **Project Support Specialist**We're seeking a skilled professional to join our team as a Project Support Specialist. In this role, you'll handle the entire sales order cycle – from responding to initial enquiries to processing orders, raising purchase orders, and coordinating service calls.**Key Responsibilities**Respond to customer inquiries and provide...


  • Kemps Creek, New South Wales, Australia Winning Group Full time

    Job OverviewWe are seeking an experienced Electrical Installation Specialist to join our team in the delivery and installation of appliances, including electrical connections and wiring, bench cutting and other general modifications at customers' premises.The ideal candidate will possess a strong work ethic, excellent customer service skills, and a focus on...


  • Kemps Creek, New South Wales, Australia Winning Group Full time

    Job OverviewWinning Group is a leading Australian retail company seeking an experienced Appliance Installation Specialist to join our team. As a key member of our installation crew, you will be responsible for delivering and installing appliances, including electrical connections and wiring, at customers' premises.About UsWe pride ourselves on being more...


  • Kemps Creek, New South Wales, Australia Winning Group Full time

    At Winning Group, we're seeking an experienced Electrical Installation Specialist to join our team. As an Electrical Installation Specialist, you will be responsible for delivering and installing appliances, including electrical connections and wiring, bench cutting, and other general modifications at customers' premises in a timely and professional...


  • Kemps Creek, New South Wales, Australia Winning Appliances Full time

    We are seeking a highly skilled Sales Support Specialist to join our team at Winning Appliances in Kemps Creek. As a key member of our sales support team, you will play a crucial role in delivering exceptional customer service and ensuring seamless order processing for our Project Home Builder customers.Job DescriptionThis is an exciting opportunity for a...


  • Kemps Creek, New South Wales, Australia Winning Appliances Full time

    Job Title: Project Home Builder Sales Support SpecialistAbout the Role:We are seeking a highly organized and customer-focused professional to join our team as a Project Home Builder Sales Support Specialist. As a key member of our sales team, you will be responsible for handling the entire sales order cycle, from responding to initial enquiries to processing...


  • Kemps Creek, New South Wales, Australia Winning Group Full time

    Warehouse Operations SpecialistAt Winning Group, we're committed to delivering excellence to our customers through our innovative logistics and technology services. As a fourth-generation, family-owned Australian business, we're set apart from our competitors by our passion for improving processes and our dedication to our team members.Job SummaryAs a...


  • Kemps Creek, Australia DSV Full time

    Job Req Number: 70344 Time Type: Full Time Are you passionate about putting customers first, delivering the best performance, and fostering true collaboration to keep the supply chains flowing? Join us and be a part of DSV’s global family. DSV Solutions is seeking to hire a skilled and passionate Business Support Specialist in Sydney. As a Business...

  • Training Specialist

    6 months ago


    Kemps Creek, Australia Coles Supply Chain Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the role**: At Coles, our Distribution Centres play a key...

  • Training Specialist

    5 months ago


    Kemps Creek, Australia Coles Supply Chain Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the role**: At Coles, our Distribution Centres play a key...

  • Contract Specialist

    6 months ago


    Kemps Creek, Australia DSV Full time

    Job Req Number: 73750 Time Type: Full Time Are you passionate about putting customers first, delivering the best performance, and fostering true collaboration to keep the supply chains flowing? Join us and be a part of DSV’s global family. DSV Solutions is seeking to hire a skilled and passionate Contract Specialist in Kemps Creek, Sydney. The main...


  • Kemps Creek, New South Wales, Australia Winning Group Full time

    Unleash Your Potential in Warehouse OperationsWe are seeking a highly skilled and motivated Warehouse Operations Specialist to join our dynamic team at the Winning Group. As a key member of our warehouse operations, you will be responsible for ensuring the efficient receipt, storage, and dispatch of products.The ideal candidate will possess excellent...