Scanning Quality Officer

2 weeks ago

Ballarat, Australia Grampians Health Horsham and Dimboola Full time

Location: Ballarat Central, VIC, AU, 3350

**Permanent Part Time - 2x Part-Time positions - shared role**
- **72 Hours per fortnight**:

- **64 Hours per fortnight**

**About the Role**

Health Information Services is looking for a dynamic and innovative individual to join our team

**Key Responsibilities**

Maintain a comprehensive quality program for clinical record scanning, including data collection, analysis, reporting, and quality checks
. Manage a standardized training program for scanning staff, identifying training needs based on audit results
. Support the destruction of source documents by adhering to PROV Capture Recordkeeping Standards and maintaining procedure manuals
. Oversee processing of scanned documents, including boxing, indexing, storage, and archiving, ensuring compliance with scanning quality and documentation procedures
. Assist with error correction in the Digital Medical Record (DMR) system and support the transition to Electronic Medical Records (EMR)
. Participate in HIS team meetings and provide backup support for the HIM Assistant when necessary, as well as other duties as assigned by the Director or Operations Manager

**Skills & Experience**

Demonstrated excellent communication, interpersonal, and presentation skills, with the ability to build and maintain effective relationships
. Proficiency in delivering training and providing constructive feedback to staff
. Strong analytical and problem-solving skills, with the ability to identify issues and trends
. Proficient in process review and design, utilizing critical thinking to improve workflows
. Advanced computer literacy, with accurate skills in Microsoft Word and Excel, and the ability to input information into the Electronic Digital Record system
. Strong time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Previous administrative experience is essential, with hospital experience preferred

**Interested?**

if you wish to discuss the role prior to applying, contact **Therese O’Shea, HIS Operations Manager** on **03 53206873**for a confidential discussion.
- If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying_

We are looking for a trailblazer, who is interested in continual process review and refinement.

**About Grampians Health**
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

**Culture & Benefits**

Flexible work arrangements and purchase leave opportunitie
- s Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holiday
- s Access to Staff Fitness programStaff rewards and recognition program
- s

**Ballarat Region**

**Diversity and Inclusion**

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

  • Scanning Quality Officer

    2 weeks ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18710 **About the role** The role calls for applicants who can demonstrate excellent communication, interpersonal and presentation skills, with demonstrated proficiency in delivering...

  • Scanning Quality Officer

    2 weeks ago

    Ballarat, Australia Ballarat Health Services Full time

    Ballarat Central, VIC, AU, 3350 **Permanent Part Time - 2x Part-Time positions - shared role** - **72 Hours per fortnight**: - **64 Hours per fortnight** **About the Role** Health Information Services is looking for a dynamic and innovative individual to join our team! **Key Responsibilities** - Maintain a comprehensive quality program for clinical...

  • Quality Officer

    2 weeks ago

    Ballarat, Australia Federation University Australia Full time

    Be responsible for the administration of the University’s Quality Framework. - Global, Engagement and Quality - SMB Campus - Full-time, continuing appointment - HEW 6 - $88,421 p.a. plus up to 17% superannuation Position closing date: 09/02/2025 Ranked number one university in Australia for First Generation Student Enrolments (Good Universities Guide...

  • Corporate Office Assistant

    5 days ago

    Ballarat, Victoria, Australia Hall Chadwick Full time

    **About the Role**This Corporate Office Assistant position is a vital part of our Admin team, providing administrative support to our team members. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently.**Key Responsibilities**Manage and sort incoming mail, including ATO...

  • Medical Office Administrator

    6 days ago

    Ballarat, Victoria, Australia Ballarat Oncology and Haematology Services Full time

    Job DescriptionWe are seeking an experienced Medical Office Administrator to join our team at Ballarat Oncology and Haematology Services.About the Role:This is a full-time position requiring strong communication and interpersonal skills.The successful candidate will have previous experience in specialist medical administration, with proficiency in medical...

  • Compliance and Quality Expert

    1 day ago

    Ballarat, Victoria, Australia Miller Leith Melbourne Full time

    Job Summary">We are seeking a Quality Assurance Business Partner to join our team at Miller Leith Melbourne. In this role, you will be responsible for coordinating and maintaining site quality management systems and ensuring internal and external compliance requirements are met.">Main Responsibilities">">Ensure product food safety and quality standards are...

  • Quality, Risk

    1 week ago

    Ballarat, Australia Pinarc Disability Support Full time

    Part time role, flexibility to suit your work-life balance, based in Ballarat - Work for a progressive & supportive organisation, Employee Assistance Program - Generous Salary Packaging, Negotiable salary based on your experience **Pinarc Disability Support** Pinarc offers a unique opportunity where your skills can make a very real difference to the lives...

  • Medical Imaging Specialist

    6 days ago

    Ballarat, Victoria, Australia Royal Children's Hospital (RCH) Full time

    The Royal Children's Hospital (RCH) seeks a skilled Magnetic Resonance Technologist to join our Medical Imaging Department. As a Grade 3 Fixed-Term position, this role will cover parental leave and contribute to the ongoing care of paediatric patients.Job DescriptionThis full-time fixed-term position is available until 04/05/2026 to provide a quality imaging...

  • Administration Traineeship

    2 weeks ago

    Ballarat, Australia Mulcahy & Co Financial Services Full time

    Mulcahy & Co as part of the Mulcahy group provide Accounting, Financial Planning, Legal, Lending and Marketing services to a large client base. With offices located in Ballarat, Ararat, Mildura and the Sunshine Coast. With continued growth in our Financial Planning division our Ballarat office has the opportunity to enter into a Traineeship in a Certificate...

  • Food Safety and Quality Manager

    2 days ago

    Ballarat, Victoria, Australia Miller Leith Melbourne Full time

    Job Description">We are seeking a highly skilled Quality Assurance Business Partner to join our team at Miller Leith Melbourne. In this role, you will play a key part in maintaining site quality management systems and ensuring internal and external compliance requirements are met.">Responsibilities">">Coordinate and maintain site quality management...

  • Quality Assurance Business Partner

    2 days ago

    Ballarat, Victoria, Australia Miller Leith Melbourne Full time

    The CompanyOur client is the largest Australian owned manufacturer of food products in their sector. They continue to invest in production and R&D capabilities, to provide their valued customers and consumers innovative concepts and on trend flavours, that deliver on growth segments.The Benefits:1. Great career progression opportunities2. Salary $120,000 -...

  • Quality Assurance Business Partner

    2 days ago

    Ballarat, Victoria, Australia Miller Leith Melbourne Full time

    Company Overview">Miller Leith Melbourne is a leading Australian owned manufacturer of food products, committed to innovation and growth. Our client continues to invest in production and research and development capabilities, providing customers with innovative concepts and on-trend flavors.The Benefits">">Great career progression opportunities">A salary...

  • Diagnostic Imaging Professional

    5 days ago

    Ballarat, Victoria, Australia Royal Children's Hospital (RCH) Full time

    Key ResponsibilitiesThe successful candidate will be responsible for providing a high-quality MRI service to patients and referrers. This includes:Performing paediatric MRI scansExpanding current skills to improve imaging servicesWorking under the direction of the Chief MRT and Allied Health Manager – Medical Imaging to achieve goals and...

  • Purchasing Officer

    4 weeks ago

    Ballarat, Australia Brandt Tractor Full time

    **ARE YOU LOOKING FOR THAT NEXT STEP IN YOUR CAREER?** Due to recent expansion, we have an opportunity for a Purchasing Officer in our Brandt Head Office in Ballarat. Brandt is looking for a supply chain management professional to play a key role in our Purchasing group. Reporting to the VP of Finance and as part of the Brandt global procurement team the...

  • Quality Assurance Specialist

    23 hours ago

    Ballarat, Victoria, Australia eFinancialCareers Ltd. Full time

    Quality Assurance SpecialistGuild Group Holdings Ltd Melbourne, AustraliaJob Number: ELMO-00001177Work type: Full Time Permanent (F)Location: Melbourne (CBD)Categories: ClaimsWho are we?Guild Insurance is Australia's leading provider of insurance solutions for allied healthcare professionals. For over 60 years, we've been providing exceptional products,...

  • Junior Quality Test Engineers

    4 days ago

    Ballarat, Victoria, Australia Green Light Worldwide Full time

    Based in Ballarat / Hybrid (3 days per week in the office)12 month contract$350/day to $400/day (inc super)Green Light is one of Australia's most successful and fastest growing IT services businesses. We offer a wide range of IT services in Security, infrastructure and Systems Integration to a diverse customer base throughout Australia, New Zealand, SE Asia...

  • Business Operations Coordinator

    5 days ago

    Ballarat, Victoria, Australia Hall Chadwick Full time

    **Business Operations Coordinator**We are seeking an experienced Business Operations Coordinator to join our Admin team. In this role, you will be responsible for providing administrative support to our team members, including managing incoming mail, updating databases, and maintaining office supplies.**Key Responsibilities**Manage and sort incoming mail,...

  • Purchasing Officer

    2 days ago

    Ballarat, Victoria, Australia Brandt Group of Companies Full time

    ARE YOU LOOKING FOR THAT NEXT STEP IN YOUR CAREER?Due to recent expansion, we have an opportunity for a Purchasing Officer in our Brandt Head Office in Ballarat.Brandt is looking for a supply chain management professional to play a key role in our Purchasing group. Reporting to the VP of Finance and as part of the Brandt global procurement team the...

  • Administration Officer

    2 weeks ago

    Ballarat, Australia McCain Foods (Aust) Pty. Full time

    **Position Title**:Administration Officer **Position Type**: Regular - Part-Time **Position Location**:Ballarat **Requisition ID**: 18656 **We are passionate about food. But we’re even more passionate about our People!** We are seeking an Office Administrator to join our team at the Ballarat Prepared Foods plant working part-time. **About the...

  • Advanced Diagnostic Imaging Professional

    5 days ago

    Ballarat, Victoria, Australia Royal Children's Hospital (RCH) Full time

    We are seeking an experienced Magnetic Resonance Technologist to join our team at the Royal Children's Hospital (RCH). As a Grade 3 Fixed-Term position, this role will cover parental leave and provide a quality imaging service to patients and referrers.Key ResponsibilitiesPerform high-quality MRI scans for paediatric patientsDevelop and implement imaging...