Project Coordinator

2 weeks ago

Alexandria, Australia Indigeco Pty Ltd Full time

12 months contract
- $50 per hour + SUP
- Alexandria/WFH

**Role**:
The Project Coordinator will be working closely with Head of Highway Strategy and Major Developments to ensure the smooth and effective operation of the strategy and deployment function, as well as work closely with other cross functional teams and departments to support the project execution and delivery of the major highway capex projects.

**Duties**:

- Preparing and maintaining department documentation, reporting and other ad-hoc tasks that may be required.
- Coordination of critical cross functional governance forums, leadership & department team meetings (weekly, monthly, quarterly). Draft, coordinate and distribute meeting agendas, meeting packs, minutes and actions.
- Lead improvement opportunities through effective stakeholder engagement
- Create, prepare, maintain and adapt senior management reports to defined quality standards on a periodic basis (weekly, monthly and quarterly) as required for multiple project and investment committees and other project and program related engagement sessions. Critically analyse content for accuracy and investigate errors or omissions
- Maintain and optimise key internal department information and project reporting databases and tools including Doco, Sharepoint, Microsoft Teams
- Coordinate all induction planning activities for any new team starters and coordination of all new starter IT hardware and tools of trade. Schedule engagement sessions with internal and external stakeholders
- Coordination and monitoring of internal and external training and learning module content
- Provide adhoc and/or support to department accounts and cost control team for purchase order management and vendor invoice processing during team annual leave periods
- Excellent time management, organisational, communication skills and ability to deliver results on deadlines. A team player who is always seeking continuous improvement opportunities.
- High level of proficiency in using Microsoft Suite (MS Word, MS Excel, Powerpoint, MS Visio, MS Project) which is required for the creation of visually and verbally engaging reports
- Previous experience in a Project or PMO role
- Sound understanding of project and program management and how to develop and refine processes, procedures and systems to optimise quality delivery of the project
- Document control
- Ability to learn quickly and adapt to new technology, follow and improve systems, tools and processes
- Ability to engage stakeholders and influence change
- Professional, clear and articulate written and verbal communication,
- Ability to use initiative and manage multiple business support activities
- Planning, prioritisation, organisational skills, and the capacity to be flexible in balancing priorities to meet/exceed customer needs.

If this sounds like you
- PLEASE APPLY NOW

**Aboriginal and Torrens Strait Islander people are strongly encouraged to apply**

**Indigeco acknowledges the Traditional Custodians of the country throughout Australia and recognises their connection to land, waters, and community. We pay our respects to our Indigenous brothers and sisters, their Culture, and to elders past, present & future.

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