Executive Assistant

4 weeks ago

Fremantle, Australia Greenroom Robotics Full time

Greenroom Robotics is an Australian company developing world-class data analytics software, user interfaces and autonomous systems. Greenroom is currently involved in the development of multiple Maritime Autonomy solutions, Artificial Intelligence and Autonomous System consultation and data analytics software suites. We are passionate about our mission.

**The Role**

Greenroom Robotics is looking for a full-time Executive Assistant to support our senior management team. Are you an experienced EA with a passion for supporting fast-paced teams, impeccable organisation skills, and a passion for problem-solving? If you're a confident and proactive EA, we invite you to join our team in the picturesque Fremantle office, where you'll play a crucial role in ensuring the smooth operation of our exciting endeavours.

Responsibilities will vary based on current priorities, but the following duties provide an overview of the role.

**Duties of the role**
- Provide high-level administrative support to executives, managing their schedules, travel arrangements, and communications.
- Efficiently schedule, coordinate, and prepare materials for executive travel, meetings and events.
- Prepare invoices and assist with bookkeeping and account management as needed, ensuring accuracy and attention to detail.
- Maintain confidentiality and exercise discretion when handling sensitive information and executive matters.
- Proactively anticipate and address challenges, demonstrating strong problem-solving skills in a dynamic environment.

**Rates, Location and Benefits**

Greenroom is pleased to offer a competitive salary and benefits package.

Location: Fremantle, Perth
- Supportive team environment.
- Work with a diverse range of colleagues.
- Premium office environment and location.

**Minimum Experience**:

- 5+ years as an EA in a corporate environment.
- 1+ years in booking keeping, or accounts.
- 5+ years of administrative experience, or project management or equivalent.
- Advanced skills in Microsoft Office Suite software (Outlook, Word, PowerPoint, Excel, Teams, SharePoint).
- Demonstrated experience in preparation, editing and formatting of complex documents.

**Essential Requirements**:

- Must be an Australian Citizen or Permanent resident
- Thrive in a dynamic, fast paced environment in our Fremantle office
- Have a passion for helping to scale up an Australian SME
- An open mind to rapid change and change management
- Exceptional interpersonal/communication skills
- Great organisational and time management skills
- Excellent attention to detail
- Ability to establish and sustain robust working relationships with colleagues, clients, and external suppliers.

**Desirable Experience/Qualifications**:

- Experience with Xero,
- Tertiary level degree/s,
- Prior experience in a client-facing role is highly desirable

**Working Hours and Environment**

Based in our Fremantle, Perth.

**Would this job suit you?**

**Salary**: From $80,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Fremantle, WA 6160: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Excel: 3 years (required)
- Microsoft Powerpoint: 3 years (required)
- Maritime: 1 year (required)

Work Location: In person

  • Export Logistics Executive Assistant

    4 weeks ago

    Fremantle, Australia Interim Executive Appointments Full time

    Bullocks Freightmasters International, a leading player in the global logistics industry, is looking for a dynamic Export Logistics Executive Assistant. This unique role involves working closely with the Freight Forwarding Manager on customers’ international and domestic exports. You will have the opportunity to report directly to the manager and interact...

  • Export Logistics Executive Assistant

    1 week ago

    Fremantle, Australia Interim Executive Appointments Full time

    Bullocks Freightmasters International is seeking to appoint an **Export Logistics Executive Assistant** responsible for assisting the Freight Forwarding Manager with customers’ international and domestic exports. The role reports to the Freight Forwarding Manager and liaises with all internal and external stakeholders, coordinating export logistics and...

  • Export Logistics Executive Assistant

    2 weeks ago

    Fremantle, Western Australia Interim Executive Appointments Full time

    Bullocks Freightmasters International, a leading player in the global logistics industry, is looking for a dynamic Export Logistics Executive Assistant. This unique role involves working closely with the Freight Forwarding Manager on customers' international and domestic exports. You will have the opportunity to report directly to the manager and interact...

  • Export Logistics Executive Assistant

    2 weeks ago

    Fremantle, Western Australia Interim Executive Appointments Full time

    Bullocks Freightmasters International is seeking to appoint an Export Logistics Executive Assistant who is responsible for assisting the Freight Forwarding Manager with customers' international and domestic exports. The role reports to the Freight Forwarding Manager and liaises with all internal and external stakeholders coordinating export logistics and...

  • Export Logistics Executive Assistant

    2 weeks ago

    Fremantle, Western Australia Interim Executive Appointments Full time

    Bullocks Freightmasters International is seeking to appoint an Export Logistics Executive Assistant responsible for assisting the Freight Forwarding Manager with customers' international and domestic exports. The role reports to the Freight Forwarding Manager and liaises with all internal and external stakeholders, coordinating export logistics and...

  • Executive Assistant

    2 weeks ago

    Fremantle, Western Australia Greenroom Robotics Full time

    Greenroom Robotics is an Australian company developing world-class data analytics software, user interfaces and autonomous systems. Greenroom is currently involved in the development of multiple Maritime Autonomy solutions, Artificial Intelligence and Autonomous System consultation and data analytics software suites. We are passionate about our mission.The...

  • Executive Officer, University Secretary

    2 weeks ago

    Fremantle, Australia The University of Notre Dame Full time

    Description Executive Officer, University SecretaryBased at our Fremantle OfficeFull time, Continuing Opportunity Join a national university committed to excellence in education, scholarship and research.Supportive Staff and work environmentHEW Level 6 $86,396 to $91,439 pa (Base) Fremantle + 14% superannuation  ABOUT THE UNIVERSITYThe...

  • Project Support Officer

    3 weeks ago

    Fremantle, Australia Austcorp Executive Full time

    Fremantle location - Temporary - Permanent opportunity - $80K - $90K + Super **Base Criteria** You will have 4+ Years’ experience in a Project Administrator position. **Outline Duties** Assist the Project Managers with project logistics, record keeping, project submissions, reporting & system updating. Providing project coordination and administration...

  • Administration Assistant

    2 weeks ago

    Fremantle, Australia On Track Recruitment Solutions Full time

    Administration Assistant - monday to friday - 40 hours per week - contract role On Track Recruitment have an exciting opportunity for Administration Assistant to join our client down in Fremantle! The Administration Assistant is a key internal stakeholder in ensuring the smooth running of the day-to-day business within the Executive General Management...

  • Administration Assistant

    2 weeks ago

    Fremantle, Western Australia On Track Recruitment Solutions Full time

    Administration Assistant Monday to Friday - 40 hours per week Contract role On Track Recruitment presents an exciting opportunity for an Administration Assistant to join our client in Fremantle. The Administration Assistant plays a crucial role in ensuring the smooth operation of the day-to-day business activities within the Executive General Management...

  • Marketing Assistant

    1 month ago

    Fremantle, Australia Good Drinks Australia Full time

    **Introduction**: About Us At Good Drinks Australia, we continue to redefine the landscape of beer and alcoholic drinks. Become part of a company where a vibrant workplace culture meets an iconic family of brands. Whether you’re drawn to the excitement of brewing or the allure of brand strategy, Good Drinks offers a dynamic environment where your...

  • Marketing Assistant

    2 weeks ago

    Fremantle, Western Australia Good Drinks Australia Full time

    Introduction:About UsAt Good Drinks Australia, we continue to redefine the landscape of beer and alcoholic drinks. Become part of a company where a vibrant workplace culture meets an iconic family of brands. Whether you're drawn to the excitement of brewing or the allure of brand strategy, Good Drinks offers a dynamic environment where your potential is...

  • Assistant Director General Aboriginal Outcomes

    2 weeks ago

    Fremantle, Western Australia Department of Communities Full time

    Advert Extended - New closing date: Sunday, 26 May 2024 New Contact for job related information: Tori James More than just a job The work we do at Communities is meaningful and important. We bring together vital services and functions that enable individual, family and community wellbeing. A critical component which underpins these services is our Aboriginal...

  • Assistant Director Strategic Planning and Projects

    2 weeks ago

    Fremantle, Western Australia Department of Communities WA Full time

    Assistant Director Strategic Planning and ProjectsDivision: Business ServicesPosition No: Pool Ref COM16024Work Type: Permanent - Full TimeClosing Date: :00 PM (YYYY-MM-DD)The Department of Communities brings together the services and functions of disability services, child protection and family support, housing, community initiatives, and regional services...

  • Assistant Director Strategic Planning and Projects

    2 weeks ago

    Fremantle, Western Australia Department of Communities Full time

    About the Department of CommunitiesThe Department of Communities brings together the services and functions of disability services, child protection and family support, housing, community initiatives, and regional services reform. Communities is a nationally recognized Accredited Carer Friendly Employer through the Carers + Employers program. The program...

  • Assistant Director Strategic Planning and Projects

    2 weeks ago

    Fremantle, Western Australia Department of Communities Full time

    The Department of Communities brings together the services and functions of disability services, child protection and family support, housing, community initiatives and regional services reform. Communities is a nationally recognised Accredited Carer Friendly Employer through the Carers + Employers program. The program defines best practice standards by...

  • Quality and Corporate Officer

    1 week ago

    Fremantle, Australia Stream Recruitment Group Pty Ltd Full time

    ASAP Start - Permanent Full time Position - Based in Perth CBD! Flexibility for Hybrid role! - Excellent Remuneration & SUPPORTIVE/GREAT Team!!! **Psychologist, Social Worker or Community Worker** Quality and Corporate Officer **THE POSITION**: **Stream Healthcare** is recruiting a registered Psychologist for an exciting opportunity based in Perth CBD!...

  • Receptionist - 6 Month Contract

    3 months ago

    Fremantle, Australia Maxima Full time

    Our client is seeking a Receptionist who will be part of the administration team. You will be reporting to the Executive Assistant and will be the first point of contact with customers. **Your key responsibilities will be**: - Greet visitors, answer enquiries, and provide accurate information to internal and external stakeholders. - Coordinate and issue...

  • Delivery Manager

    4 weeks ago

    Fremantle, Australia L3Harris Technologies Full time

    **About us** L3Harris Technologies is an agile global aerospace and defence technology innovator, delivering end-to-end solutions that meet customers’ mission-critical needs. We provide advanced defence and commercial technologies across the air, land, sea, space and cyber domains. L3Harris Australia (operating as Integrated Mission Systems Australia)...

  • Project Assistant

    3 weeks ago

    South Fremantle, Australia Staff-Net Full time

    **About the Company** Our client is well established supplier, designer and manufacturer of Office Furniture with a focus on quality, innovative design and customer service. Catering for both small and large organisations, our clients’ projects can range from 5K to 500K + supplying office furniture from either an extensive in-house range through to custom...