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Procurement and Logistics Officer
4 months ago
**Introduction to CardioScan**
CardioScan is a global cardiac data and analysis company. We provide cardiac data and reporting to primary health practitioners in ten countries, including Australia, the US, the UK and across Asia.
We deploy cardiac equipment into the field, collect heart data and provide analysis to our customers with the upmost focus on accuracy, quality and speed. We want to put the right data in the hands of those who need to make the decision, in a time of need. We combine leading equipment with outstanding people and innovative software to ensure a focus on the customer and ultimately, their patient.
It's an exciting time to join CardioScan and with all this growth comes opportunity for personal and professional growth. We want great people to be working with us and making important decisions daily. We want people we can trust and people who know what they are doing helps more than 500,000 people each year in a time of need. In return we offer an opportunity to be part of a fantastic team, in a supportive working environment, exposure to exciting emerging technologies and a focus on your learning and development.
**About the role**
Reporting to the Biomedical Manager, the Procurement and Logistics Officer is responsible for the management of all project and recurring procurements, and for vendor selection of allocated commodities, ongoing supplier development and contract management of key suppliers. In addition, duties of the Procurement and Logistics Officer include assisting with processing service contracts, leases, and rental agreements; coordinating logistics and shipping arrangements; monitoring stock levels; overseeing the movement of incoming and outgoing goods; and communicating with, and reporting to, key stakeholders.
**CardioScan benefits**
- Development of both your technical and soft skills through specialised training portals available for all staff
- Newly refurbished office in Camberwell
- Off-street parking and close to public transport (train/tram)
- Flexible working arrangements
- Global EAP (Employee Assistance Program) support
- Birthday Leave
- Team events and employee awards - we celebrate the wins
**Key responsibilities**
Procurement:
- Develop forecasts and plans for purchasing equipment, services, and supplies based on expected demand and requirements across the global business.
- Process purchase requests from internal stakeholders based on actual and forecast demand.
- Establish procurement quantity and timing rules for efficient stock level management.
- Manage inventories and maintain accurate records of purchases, costing, and other important data and supplier information.
- Coordinate and satisfy customs and compliance requirements.
- Support the cost reduction initiatives in line with budget and strategy.
- Create and maintain strong relationships with vendors/suppliers.
- Regularly review and evaluate all vendors/suppliers, supply, and price options.
- Negotiate the best deal for pricing and supply contracts.
- Ensure that the products and supplies are high quality and meet business requirements.
- Develop, monitor, and enforce the company's procurement policies and procedures.
Logistics:
- First point of contact for stock deliveries, includes receipting of deliveries, co-ordinating storage, and cross-checking and reconciling deliveries with order and packing details.
- Oversee movements of stock and prepare delivery schedules whilst maintaining regular communication with internal and external stakeholders.
- Receive and respond to all domestic and international orders.
- Co-ordinate airfreights and shipments between suppliers, subsidiaries, and shipping companies using the internal communications system and external courier systems.
- Liaise with Customs Clearance Agent to co-ordinate delivery of international shipments.
- Co-ordinate the return delivery of faulty medical devices and parts to the supplier, track the shipping status of deliveries, and provide up-to-date information to key stakeholders.
- Ensure freight costs are up-to-date and communicated to stakeholders to ensure that shipping costs are on-charged appropriately.
- Liaise and co-ordinate with internal stakeholders and teams to ensure the efficient turnover of medical devices in all regions.
**About you**
- Knowledge and experience in purchasing and commercial environments
- Proficient computer skills and knowledge of relevant software and systems
- Excellent interpersonal skills and written and verbal communication
- Ability to multitask, prioritize, and manage time efficiently
- Ability to analyse problems and strategize for better solutions
- Ability to negotiate, establish, and administer contracts
- Ability to make professional decisions in a growth environment
- Excellent numerical and problem-solving skills
- Accurate and precise attention to detail
- Ability to work well with management and staff at all levels
- Ability to think outside the box and promote solutio
