Administrative Specialist I

**Title**:
Administrative Specialist I

**Company**

Kellogg Brown and Root (KBR) is a leading Defence and Government professional services provider. KBR Australia has been engaged in working with Defence and Defence Industry for over 20 years and has core competencies in program and project management, engineering, asset management, integrated logistics support, procurement and training solutions, and provides in-depth expertise to a wide range of projects within the Defence sector.

**The Role**

**Primary duties and responsibilities include**:
**Provide administrative support to the Training Operations Manager, Training Managers and Training Supervisors, including but not limited to**:

- Preparation and processing of Trainee Progress Reports
- Completion of personnel forms for review and submission by Training Managers or relevant delegate.
- Follow up of timesheets
- Hardcopy and soft copy filing
- Trainee feedback processing
- Provide operational contingency to the CELCAT Scheduler and CAI Administrator roles.
- Maintain Instructor compliance documentation to ensure currency.
- Assist in HSE administration and record keeping
- Provide high quality administrative support to other business functions when required

**Other duties and responsibilities**:

- Act as CELCAT Scheduler when required
- Act as CAI Administrator when required
- Prepare meeting agendas, coordinate meetings and take minutes when required
- Assist in other business administration from time to time where priority tasking arises.

**Skills and Qualifications include**:

- Certificate III in Business Administration or equivalent or appropriate experience
- Proven ability in data processing and the use of computer-based systems (Essential).
- Proven ability in use of MS Office suite
- A sound knowledge of the CELCAT Programming Software system and a Data Record management System such as Objective would be highly desirable;
- Detailed knowledge of Microsoft Office programs: Word, Excel & Outlook (Essential)
- Proven flexibility in an administrative capacity across a range of typical administrative tasks including drafting

**Citizenship**

Appointment to this position is contingent upon obtaining a Defence Security Clearance which includes being an **Australian citizen**.

**Location**

This position is located at HMAS Cerberus at Crib Point, Mornington Peninsula, Victoria, Australia.

**Benefits of KBR**
- KBR acknowledges the Traditional Custodians of Country throughout Australia and their continuing connections to land, sea, community and culture. We pay our respects to Elders past and present._

**Additional benefits include**:

- ** Annual salary review**
- ** Professional development opportunities**
- ** 2pm finish on Friday's**
- **Income protection**
- ** Salary packaging and Novated leases**
- ** Life/Health insurance discounts**
- ** End of trip facilities (some sites)**
- ** Employee stock purchase plans**
- ** Paid parental leave**
- ** Paid reservist leave (2 weeks)**

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