Administrative and Operations Assistant

7 months ago

Sydney, Australia Genius Institute Full time

**Join our inspired team as an Administrative and Operations Assistant**

Are you the type of person who jumps in with both feet when it comes to organizing others? Do you thrive on managing multiple demands in a fast-paced environment? Are you lovely to work with? If yes, then read on

The Genius Institute is looking for an Administrative Assistant to join our team. We’re a coaching and training company that’s on a mission to help over 100,000 people in 50+ countries set themselves free from the mindset limitations and blocks that hold them back from living a high-impact life that is filled with meaning.

**In this role, you'll be the backbone of our operations, supporting our team and ensuring everything runs smoothly.**You'll wear many hats, from managing calendars and scheduling to providing administrative support and contributing to creative projects.

**Core Responsibilities**:

- Manage calendars and schedules for the CEO and team
- Schedule and coordinate meetings, travel arrangements, and events
- Provide administrative and secretarial support to the CEO and team
- Create and maintain filing systems (mostly digital)
- Assist with the recruitment and onboarding of new team members
- Assist with CRM management and organisation
- Coordinate with vendors and service providers

**Non-Core Responsibilities**:

- May assist with research and development of educational materials
- May contribute to special projects as needed (event planning, arranging gifts, etc)

**Day-to-Day Activities**:

- Manage and prioritise tasks effectively
- Maintain an encouraging and organised work environment
- Take initiative and proactively identify areas for improvement

**How You Fit In**:
As the Administrative and Operations Assistant, you'll play a vital role in us fulfilling the company's mission. You'll be the go-to person for various tasks, ensuring the team operates efficiently and has the resources needed to thrive.

**Qualifications**:

- Minimum 1 year of experience in an administrative or operational support role
- Strong organisational skills with the ability to prioritise and manage multiple tasks simultaneously
- Excellent written and verbal English communication skills
- Highly proficient in Google Workspace suite (Gmail, Calendar, Drive, Docs, Sheets, etc.)
- Familiarity with project management tools and CRM systems (a plus)
- Ability to work independently and as part of a team
- A can-do attitude and natural ability to adapt in a dynamic environment.
- Enthusiasm for personal growth and development (we’re here to change lives)

**Wages & Benefits**:

- $30 AUD per hour
- Flexible work arrangements (hybrid model)
- Opportunity to work in a mission-driven and supportive environment

While this role is advertised as full-time, the initial time commitment will be a minimum of 30-60 minutes, twice a day, in the morning and late afternoon each day Sydney time. As the role and company grow, the time commitment will gradually increase. This is a great opportunity for someone looking for a flexible schedule with the potential for future growth.

**Job Type**: Part-time (with the opportunity to expand into full-time over time)

**Location**: Sydney, Australia (hybrid)

**Why join us?**

Working at the Genius Institute can accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do and we all thrive on our ability to make an impact. There are many benefits that come with working with us such as:

- Flexible work arrangements (hybrid model)
- Opportunities to get involved in various projects and expand your skills and experience
- Lots of autonomy over how you work
- Opportunity to work in a mission-driven and supportive environment

**Up for the challenge?**

**Job Type**: Part-time

**Salary**: $30.00 - $35.00 per hour

Expected hours: 5 - 12 per week

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

**Experience**:

- Google Suite: 1 year (preferred)
- Administration: 1 year (preferred)

**Language**:

- English (required)

Work Authorisation:

- Australia (preferred)

Ability to Commute:

- Sydney, NSW (required)

Ability to Relocate:

- Sydney, NSW: Relocate before starting work (preferred)

Work Location: In person

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