Executive Assistant

3 months ago

Gold Coast, Australia Education Full time

**Welcome to Palm Beach - Currumbin State High School**:
Palm Beach Currumbin State High has established itself as one of Queensland's leading high schools with a proud record of academic, sporting and artistic achievement. At the heart of this success is our school culture which is woven around our school motto 'Nil Sed Optima' which means 'nothing but the best'. On a day to day basis our culture demands that every student and member of staff, do their best in every lesson, every day. Our aim is to be a world-class school which nurtures the talents of every student, positioning them to succeed in their preferred careers and thrive in all dimensions of a balanced adult life including relationships, health, creativity, citizenship and recreation. Palm Beach Currumbin has a history of high performance across the range of academic, creative and sporting pursuits and is widely acknowledged as a leading high school in Queensland. Our strategic intent is to build on current strengths to position the school as world-class

**Your role**:
As the Executive Assistant you will provide a range of executive and secretarial support and confidential administrative services to support the activities of the Principal/Executive Principal and school/college. Duties & Responsibilities include (but not limited to):

- Provide confidential executive administrative support to the HOS Senior School, including minute taking and distribution.
- Maintain effective time management practices for the HOS including managing electronic diary appointments, prioritising correspondence and minimising unnecessary interruptions
- Monitor and screen incoming telephone calls and correspondence through Senior School and where necessary direct these to the appropriate areas.
- Produce advanced desktop published documents and reports.
- Create and monitor spreadsheets to monitor expenditure and provide reports.
- Purchase various items for staff using corporate card and maintain all associated paperwork for reconciliation of statements.
- Supervise and mentor Senior School administrative officers
- On behalf of the HOS, liaise with government, business, industry, parent and education bodies, with a focus on a high level of client services.
- Other duties, consistent with the duties and responsibilities of the position as directed by the HOS, or nominated delegate.
- Wealth of school administration experience highly favourable,
- Previously supported Principals or a similar role highly favourable.
- A keen eye for detail, high proficiency in Microsoft Office, and outstanding written and verbal communication skills are essential.
- Ability to work in a fast-paced environment, under pressure, whilst showcasing a flexible and proactive approach.
- The role requires the continuous assessment and prioritisation of tasks and an innate ability to switch gears to achieve desired outcomes. The understanding of how to balance autonomous and team work is essential.

**How to apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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