Marketing Operations Assistant

1 month ago

Dandenong, Australia Chisholm Institute Full time

You will be accountable for undertaking daily administrative and operational tasks to ensure the functionality and coordination of Chisholm’s Marketing & Communications Department.

Your key accountabilities will be to:

- Action and maintain all financial, compliance, and operational administration, reporting and file management to support the Head of Marketing & Communications in effectively running the Department.
- Have a deep understanding of the Department budget and commit to cost-effective outcomes and efficiencies across all financial operations (quotes, orders, invoicing, coding). Monitor all Department financials at a broad and high level and provide accurate and timely status advice.
- Prepare Department purchase orders and reconcile payments for authorisation.
- Support continuous and effective improvement in administration processes and systems.
- Maintain Marketing & Communications merchandise and stationary stock levels, and facilitate their timely order and delivery, with adherence to brand requirements.
- Process internal stock and equipment hire requests in a timely manner, with clear tracking.
- Support the onboarding of new Marketing & Communications employees and external contractors and/or consultants, including use of systems and processes.

**ABOUT YOU**

You will have relevant tertiary qualifications (marketing, communications, business administration, finance) and relevant work experience, or a suitable combination of lesser qualifications and significant relevant experience.

Crucial to your success will be your demonstrated experience in administrative and finance fields in a multi-faceted and complex organisation.

You are a highly motivated person with extensive software skills as well as technical, literacy, and numeracy skills, alongside strong communication skills with a penchant for attention to detail.

**BELONGING AND INCLUSION**

Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.

We welcome and encourage applicants from diverse backgrounds to apply.

**Aboriginal and Torres Strait Islander Applicants**

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

**HOW TO APPLY**

Applications for this position close **09am, Wednesday 03 April 2023**

Applications should include:

- a covering letter
- curriculum vitae
- contact details of three (3) referees
- valid Employee Working With Children Check
- National Police Check
- International Police Check (if applicable)
- verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
- certified copies of qualifications and transcripts

Chisholm Institute reserves the right to withdraw an advertised position at any stage.

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