Executive Assistant

2 weeks ago

Parramatta, Australia NSW Government -Operations Group Full time

**Ongoing, Full-Time**
- **Location - Hybrid working - 1 day in our Parramatta office and 4 days WFH**

***

**About the Department of Education**

The Department of Education is the largest provider of public education in Australia, with nearly 100,000 employees across NSW in our schools and corporate offices. Our purpose is centred on the delivery of high-quality public education to two-thirds of the NSW student population.

For more information about the Department of Education, please visit NSW Department of Education

**About the role**

The Executive Assistant role is responsible for providing high quality administrative and clerical services to support the Director/s and contribute to the effective and efficient operation of the business unit.

Key Accountabilities;
- Coordinate meetings including preparing agendas, organising venues, catering and distribution of minutes and associated papers to contribute to the smooth running of meetings.
- Tracking, management and maintaining of the teams Workforce Management System JIRA.
- Management of Directors’ calendar and prioritisation of competing demands of time and deadlines.
- Maintain the computerised records management system and create, store, retrieve and archive files to ensure the accurate and safe storage of information and contribute to a timely response for information.
- Contribute to the efficient business operations of the directorate by providing a range of quality executive and administrative services to the Director and staff within the team/unit.
- Provide SAP finance systems support.
- Provide word processing and prepare spreadsheets and PowerPoint presentations using the MS Office suite of programs and other clerical tasks within required time frames on behalf of the Director and staff within the team/unit.
- Respond to incoming telephone, electronic or face-to-face enquiries, providing information and referring enquiries in an effective and responsive manner ensuring high level customer service to internal and external customers and stakeholders.

**Skills and Experience**
- Strong written and verbal communication skills
- Strong organisational skills
- Strong scheduling and diary management skills
- Ability to work in a fast paced, high volume environment
- Ability to manage competing priorities
- Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

**Essential requirements of the role**
- Demonstrated understanding of and commitment to the value of public education

**Benefits**
- Flexible working arrangements, including - hybrid/work from home arrangements.
- 35 hour working week
- Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
- Flex Leave entitlements, generous holidays & leave conditions
- Opportunities for advancement and mobility across the Department to support your career growth

**How to apply**

1. Submit a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role

2. Attach an up-to-date resume (maximum of 5 pages)

**Closing date** Sunday 16 July 2023 at 11:59pm.
- A talent pool may be created through this recruitment process. A talent pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months._

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