Business Support Controller

2 months ago


Malaga, Australia Focas Full time

22/01/2024

**Business Support Controller**:
**Responsibilities**:

- Priorities: Assist management in administrative detail, all projects
- Planning updating forecast and demand for all product lines.
- Raising purchase orders
- Logistics and despatch paperwork
- Maintaining and updating COID log.
- COC collation.
- Asset coordination.
- Coordinate workflow.
- Update and chase delegated tasks to ensure progress to deadlines.
- Seek greater role in projects within administrative and other areas of competence.
- Seek training on projects as needed.
- Take initiative in manager's absence.
- Protect and withhold confidentiality through all activities; ensure discreet handling of all business.
- Activities - provide general and broad administrative and clerical support including; but not limited to: Assist with presentation and report preparation
- Complete expense reports processing
- Handle file organization
- Coordinate travel arrangements
- Assist personnel, as required.
- Provide excellent customer service when interfacing with clients.
- Compose correspondence/reports as requested.
- Plan and coordinate team and related events and activities
- Phone: Provide back-up phone support during meetings and other calls
- Coordinate materials for callbacks as needed.
- Route calls elsewhere as needed.
- Appointments/Meetings: Maintain calendar, conference/meeting schedules; ascertain which events require presence.
- Fix commitments to maximize time efficiency; allow decision/desk time.
- For meetings organized by the Operations Manager: Prepare agenda in advance.
- Arrange meeting facilities including: conference room, projector, food/drinks Prepare and track notes and actions; maintain action logs
- Visitors: Screen to control interruptions
- Provide support as needed.

**Skills**:

- Minimum 4-5 years general clerical and administrative experience.
- Good computer knowledge-MS Office.
- Good verbal communication, customer service and multi-tasking skills.
- Should be able to work and interact with all levels of personnel.
- Good organizational skills/ ability to prioritize work assignments/time management.
- Ability to work in team environment.
- The physical ability to immediately respond to emergency situations.
- Background in HR preferred.

**MOBILISATION REQUIREMENTS**
- Based in Malaga, Perth
- 8am - 4:30pm standard work hours
- Immediate start preferred.
- Preferrably living in the North side of the river for closer proximity to the Malaga Office

**Job location**:
Malaga, Western Australia, Australia



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