Receptionist (6-month Contract)

6 days ago

Melbourne, Australia Dimensional Fund Advisors Full time

Notes to applicants:

- Most roles at Dimensional will be part of our best-of-both hybrid working model. This includes working together in the office on Tuesdays, Wednesdays and Thursdays, and choosing to work where one works best on Mondays and Fridays. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
- Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

**Job Description**:
THE CORPORATE SERVICES TEAM
- The Corporate Services team ensure that Dimensional is running as efficiently as possible. This team includes Reception, Business Services, Broadcasting and Events.- THE OPPORTUNITY- Reporting to the Business Services Manager, this role is responsible for front-of-house and back-of house reception duties and will contribute to the business by providing ‘white glove’ customer service, facilities assistance and diary management. This is an ideal role for an individual who has experience as a Receptionist in corporate environments, or has developed strong customer service skills in hospitality, and is now looking to move into corporate administration. This is a 6-month contract role initially with strong potential to extend.- THE ROLE- Your responsibilities will include:- Coordinating all meeting room bookings, video conferences, presentations and video conferences for the Melbourne office.
- Preparing conference rooms for meetings and events - setup, catering, stationery and audio visual.
- Answering, screening and directing incoming calls.
- Greeting visitors and escorting them to meeting rooms.
- Providing support for events and conferences, including weekly, monthly and annual functions.
- Managing the stock of the utility and staff break rooms.
- Supporting the daily function of the reception desk.
- Providing administration support for the Melbourne office.
- Assisting with special projects as required.- REQUIREMENTS / QUALIFICATIONS-
- Previous experience working in front desk, hospitality, conference, or events in a corporate or five-star hospitality environment.
- Prior experience with diary management, calendar management and scheduling.
- Strong working knowledge of Microsoft Office suite and openness to learning new technologies.
- Exceptional written and verbal communication skills and strong attention to detail.
- A ‘white glove’ approach to customer service and the ability to manage multiple projects, competing priorities and deadlines.Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, creed, sex, gender, gender identity, gender expression, national origin, age, disability, genetic information, ancestry, medical condition, marital status, covered veteran status, citizenship status, sexual orientation, or any other protected status. This policy applies to all areas of employment including recruitment, hiring, training, job assignment, promotion, compensation, benefits, transfer, discipline, termination, and social and recreational programs.

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