Office Coordinator

2 weeks ago

Melbourne City Centre, Australia HAYS Full time

Full time, permanent opportunity in the CBD

**Your new company**

Our client is a leading commercial real estate company who operate in over 100 countries to help transform companies and assist their clients in achieving success. They have a focus on providing excellent service and respectful and cohesive cultures.

**Your new role**
- Manage the daily operations and maintenance of the client ensuring all policies and procedures are followed whilst being responsible for all required maintenance
- Financial management including invoicing, expenses, budgeting, managing expenditure and costs
- Managing inboxes and phone systems to provide effective communication and solutions for all customers and clients
- Be responsible for creating a cohesive and positive working environment as well as participating and organising performance reviews, team meetings and office activities
- Ensure new employees are correctly onboarded and set up before their first day
- Dealing with complaints and troubleshooting problems whilst ensuring the office meets all health, safety, environment and quality compliance
- Liaise with contractors to ensure safety regulations are followed and office equipment and maintenance is carried out when required
- Event management, meeting arrangements and general administrate support to all managers and employers
- Assist with the creation of operational process improvements
- Greet all guests entering the office and ensure they offered beverages and seated in their allocated meeting room
- Coordinate all courier items pick up and drop-offs and organising transfers, deliveries and services for the company
- Ensuring all office areas remain tidy and well presented while also stocktaking and regular ordering of supplies

**What you'll need to succeed**

Previous experience in a similar role will lead you to success as will:

- Excellent customer service skills.
- Strong written and oral communication abilities.
- Proactive and enthusiastic approach to work, both independently and as part of a team.
- Good interpersonal skills and professional demeanour.
- Attention to detail and ability to stay focused on tasks.
- Flexible and adaptable to changing environments.
- Logical thinking, analytical mindset, and problem-solving capabilities.
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
- Experience in delivering high-quality client service is a plus.
- Good understanding of workplace health and safety requirements.
- Ability to resolve issues promptly and independently.
- Demonstrates strong organisational skills, meets deadlines, and prioritises tasks effectively.
- Self-motivated and able to work with mínimal supervision.
- Effective communication and relationship-building skills with clients and colleagues at all levels.

**What you'll get in return**

In return for your dedication and hard work you will:

- Enjoy working in a diverse, welcoming, cohesive, and supportive team that is goal driven
- Have the opportunity for growth alongside the company
- Support and training
- Performance related annual bonus

**What you need to do now**

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