Construction Maintenance Admin at Commercial

3 days ago

Narre Warren North, Australia Build Technics Pty Ltd Full time

Suit energetic admin looking for a fast paced role where no two days are the same

**About us**:
We are a Commercial Maintenance and Construction Company operating for 10 years but with over 3 decades of experience in the Melbourne market.

We service repeat clients with different commercial property portfolios completing both regular building and facility maintenance for retail, office and industrial properties as well as larger base building projects, alterations, extensions and refurbishments. We provide high volume emergency maintenance work to clients such as JLL, Knight Frank etc.

Our goal is to provide value for money, compliance and adherence to the strictest safety standards and top-quality work in the areas of: Building Maintenance; Painting & Plastering; Carpentry & Joinery; Flooring; Glazier Services; Mould Remediation; 24/7 Emergency Maintenance Services; Line marking; Concreting; Window Furnishings; Welding; Tiling and Fencing.

**What we’re looking for?**

An opportunity to be part of a growing business has become available for a full time permanent role. We are looking for a bright and enthusiastic administrator who has construction experience. You will direct, organize and control the various maintenance jobs and support the director to do larger works to ensure that jobs are completed. We are looking for someone who can embrace technology, enthusiastic and positive attitude to challenges, reliable, patience to work through tasks to achieve completion. We are growing rapidly and are looking to fill a full-time role. This is a Hybrid role meaning no traveling to an office everyday
- with 2-3 days work from home and 2-3 days a week required in the office in Narre Warren, Victoria.

We run most things primarily web/mobile based including job management, invoicing, bookkeeping, and correspondence so we are looking for someone who is technologically capable and can continue to run our business as digital/paperless. This position will require handling most of the day-to-day office duties to ensure the business can operate efficiently and effectively.

**Roles and responsibilities include**:

- Supporting the director while he is on site and dealing with clients with administration
- Ensure current processes and workflows are kept updated
- You will be supported by VA’s to get tasks completed
- Managing all quotes and work orders via job management software (bonus if you have ServiceM8 or similar job software experience)
- Ensuring effective commercial and risk management procedures - compliance
- Booking in urgent works
- Key point of contact for each client from quoting to completion
- Liaising and effectively communicating with consultants, subcontractors and all stakeholders.
- Paying subcontractors
- Experience with general accounting softwares is ideal
- Writing up quotes and invoices including working out costings
- Manage remote VA admin staff, to assist in the day to day completion of daily tasks
- Answering the 1300 number throughout the day, this is directed to your mobile
- Assisting with general administrative tasks
- Role is full-time Monday to Friday 8AM til 5PM with a 1 hour break

This diverse role will focus on accuracy, speed and collaboration to provide a first-rate customer experience.

**Personal Attributes & Experience**
- 2+ years’ experience in a Building/Administration role - Previous experience working with multiple trades or handling work orders issued by corporate clients is an advantage
- Ability to work in a very fast-paced admin environment, not easily flustered when the flow can be constantly interrupted
- Stakeholder Management experience eg: Consultants, Local Government, Builders and Subcontractors etc
- Commercially minded
- Able to manage **works end to end (quoting, invoicing, updating job management software and client portals)
- Systematic and detail oriented
- Driven, energetic, passionate, resilient
- Solid computer literacy, Embraces Technology
- Learner - is a lifelong learner - loves to learn new skills
- Self - directed/motivated, Initiative and creative problem solving skills
- Excellent communication and negotiation skills.
- Take ownership of your role - we want to see you succeed
- Strong service delivery and quality focus - high attention to detail
- Highly skilled time management, prioritising and organisational skills,
- Ability to multitask and manage multiple deadlines, including emergency and urgent works

**Benefits and Perks**
- Hybrid Role work from home role meaning no traveling to an office everyday - 2-3 days a week required in the office in Narre Warren
- A scope to build the role around the individual
- A supportive environment
- Be appreciated for your efforts
- Experience working with business owners directly, who are passionate about their business and your contributions

If this sounds like you and you are excited about a challenge and would love to work with someone who appreciates you then please apply This is a great

  • Commercial Cleaner

    3 weeks ago

    Narre Warren, Australia Zippy Cleaning & Maintenance Full time

    Join our team and let cleanliness be your signature - where every swipe and scrub transform spaces into pristine reflections of excellence. Zippy is part of ACS Property Services responsible for a broad range of cleaning and maintenance services for over 350 client sites within Victoria and 800 plus across Australia. We are committed to continually...

  • Commercial Cleaner

    3 weeks ago

    Narre Warren, Australia Zippy Cleaning & Maintenance Full time

    Join our team and let cleanliness be your signature - where every swipe and scrub transform spaces into pristine reflections of excellence. Zippy is part of ACS Property Services responsible for a broad range of cleaning and maintenance services for over 350 client sites within Victoria and 800 plus across Australia. We are committed to continually...

  • Handyman (Fencing/plastering/roofing Expertise

    7 days ago

    Narre Warren South, Australia MasterFix Property Maintenance Full time

    MasterFix is a new and reputable and customer-focused service provider, specialising in residential and commercial improvement and maintenance solutions. With a commitment to quality workmanship and customer satisfaction. We take pride in delivering exceptional services to our clients. We are currently, seeking to join us, a highly skilled and versatile...

  • Experienced Handyman

    3 weeks ago

    Narre Warren South, Australia MasterFix Property Maintenance Full time

    Earn between **$60,000 and $70,000** as a MasterFix Handyman. We're a reputable and customer-focused service provider, specialising in residential and commercial property improvement and maintenance solutions. With a commitment to quality workmanship and customer satisfaction. We take pride in delivering exceptional services to our clients. We are...

  • Apprentice Landscaper

    6 days ago

    Narre Warren, Australia MEGT Australia Ltd Full time

    Burland Contractors currently have an exciting opportunity for a 1st, 2nd or 3rd year Landscaping Apprentice to join our team! We do a great mix hardscaping and softscaping in civil and commercial projects across Melbourne and you will be working alongside our highly skilled and qualified tradespeople learning and mastering your trade. Typical projects and...

  • Apprentice Landscaper

    2 weeks ago

    Narre Warren, Victoria, Australia MEGT Australia Ltd Full time

    Burland Contractors currently have an exciting opportunity for a 1st, 2nd or 3rd year Landscaping Apprentice to join our teamWe do a great mix hardscaping and softscaping in civil and commercial projects across Melbourne and you will be working alongside our highly skilled and qualified tradespeople learning and mastering your trade.Typical projects and work...

  • Experienced Tradesperson

    2 weeks ago

    North Lakes, Australia MJP Maintenance Solutions Pty Ltd Full time

    We are a maintenance business servicing local Real estates across Brisbane and Moreton Bay. We are looking for a reliable qualified tradesman to join our team! **Responsibilities** - Ability to fulfill all general maintenance duties - Major building work (eg erecting decks, balustrades) - Major painting work (eg painting and plastering) - Repair equipment...

  • Construction and Project Technician

    3 weeks ago

    North Melbourne, Australia GDP Group Full time

    **Job Title**:Construction and Project Technician **Location**:North Melbourne **Salary**:$70,000, plus superannuation commensurate with experience **About the Role** We are seeking a Full Time Construction & Project Technician to be responsible for the plans, designs and development of commercial, institutional and recreational developments to assist...

  • Construction Manager

    2 weeks ago

    North Sydney Council, Australia Service Stream Full time

    Primary LocationNorth Sydney - Service StreamJob Description SummaryThe Construction Manager is responsible for the overall project delivery, financial and quality targets, ensuring compliance to Service Stream specified HSE work practices and policies.About the RoleService Stream is currently looking for a Construction Manager based in Sydney.The...

  • Commercial Cleaner

    2 weeks ago

    North Lakes, Queensland, Australia Parkross Cleaning and Maintenance Full time

    We seek an experienced and reliable individual who can display excellent attention to detail and diligence in commercial cleaning. This is a long-term contract with a view to extending for more work across commercial properties. Per this contract, you complete 2 weekly cleans (2 hours 15 minutes) of an office area. The cleaning is to be completed outside of...

  • Commercial Manager

    2 weeks ago

    North Ryde, New South Wales, Australia Downer Group Full time

    ABOUT THE ROLEAs the Commercial Manager, you'll determine the commercial success of the Telecommunications Wireless projects by implementing governance processes that ensures the projects position is understood, risk mitigation plans are developed and implemented, and that the Downer Project Management Methodology is followed.In this role you'll manage the...

  • Retail Manager

    2 weeks ago

    Narre Warren, Australia Pinpoint Property Recruitment Full time

    Immediate start for 6 weeks role with potential for more! - Work with a leading player in commercial property. - Make your resume stand out! **The Organisation** **Our client is a leader in their field of retail and commercial property management! **Their highly talented team is looking to bring on board a proactive Retail Manager with outstanding...

  • Supervisor - Roads & Footpath Maintenance

    2 weeks ago

    North Ryde, New South Wales, Australia Ivory Group Full time

    ABOUT THE COMPANY Join a local council based in North Sydney as a Supervisor - Road & Footpath Maintenance. This local council offers 38 hour per week with occasional weekend work and a 9 day fortnight to promote work life balance. ABOUT THE POSITIONAs an experienced Supervisor, you will supervise all staff and contractors involved in the delivery of...

  • Finance and Commercial Manager

    2 weeks ago

    North Geelong, Victoria, Australia Ventia Full time

    About The RoleVentia has partnered with the DJCS (Department of Justice and Community Safety) to deliver Facility Management services including planned, preventive, and reactive maintenance, ad hoc services, and soft services such as cleaning, ground maintenance, pest control, and waste management.About the Role:Based in Grovedale VIC, the Finance and...

  • Apprentice Landscaper

    3 weeks ago

    Narre Warren, Australia HyQual Landscapes Full time

    HyQual Landscapes is a growing Landscape design, construct, maintenance firm based in S/E suburbs of Melbourne We currently have vacancies for a landscape apprentice to join our growing team specialising in all aspects of landscaping. We are looking for people with the following criteria: - passion to outdoors - physically fit with willingness and ability...

  • Retail Manager

    2 weeks ago

    Narre Warren, Victoria, Australia Pinpoint Property Recruitment Full time

    Immediate start for 6 weeks role with potential for more Work with a leading player in commercial property. Make your resume stand outThe OrganisationOur client is a leader in their field of retail and commercial property management Their highly talented team is looking to bring on board a proactive Retail Manager with outstanding Relationship Management...

  • Commercial Manager

    3 days ago

    North Shore, Australia UGL Limited Full time

    UGL is a diversified services company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilising world leading, sustainable and innovative technologies. We partner with some of the world’s...

  • Landscaper/labourer

    2 weeks ago

    Narre Warren, Australia HyQual Landscapes Full time

    HyQual Landscapes is a growing Landscape design, construct, maintenance firm based in S/E suburbs of Melbourne We currently have multiple vacancies for the following areas: landscape labourers, landscape apprentice, qualified landscapers to join our growing team specialising in all aspects of landscaping. We are looking for people with the following...

  • Maintenance Electrician

    3 months ago

    North Sydney, Australia Amazon Commercial Services Pty Ltd Full time

    Amazon is seeking for Reliability, Maintenance & Engineering (RME) Technicians to join the team at our Fulfillment Center (FC) in Moorebank. The focus of the Maintenance Technician role is to ensure safety regulations and policies are adhered to, to ensure preventative maintenance is conducted on time to a high standard and to provide high levels of...

  • Commercial Manager

    2 weeks ago

    North Shore, New South Wales, Australia UGL Limited Full time

    UGL is a diversified services company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilising world leading, sustainable and innovative technologies.We partner with some of the world's...