Procurement Officer

3 weeks ago

Brisbane, Australia Education Full time

About the Role
As the Procurement Officer you will have responsibility for the following:

- Provide efficient and effective administrative support by undertaking activities associated with Procurement, contract administration, helpdesk (Servicenow), records management (Content Manager), travel administration (Corporate Travel Management - CTM), support for purchasing processes (SAP), business intelligence reporting (BI)
- Provide general administrative assistance to support team members such as filing, records management, asset management, as required.
- Assist in monitoring, maintaining and coordinating effective office administration systems.
- Maintain a procurement and contracts helpdesk function, monitoring and managing a central mailbox, responding to Servicenow requests and providing information as a first-contact point for procurement enquiries.
- Administer and maintain contract related systems (QContracts, QTenders, Contracts Register), processes and registers.
- Records management for contracts including financial records, correspondence, communications, meeting minutes, plans and supplier documents in line with policies, procedures and audit requirements.
- Managing customer travel and accommodation enquiries and bookings using an online travel management system (CTM).
- Support customer purchasing processes by reviewing and releasing purchase orders using SAP.
- Promote customer compliance with procurement and contract management policies and procedures.
- Support the management of supplier performance by preparing business intelligence (BI) reports and providing information regarding department contracts.
- Prepare reports, correspondence and documents for supervisors and clients.
- Develop and maintain relationships with internal clients and external contractors for the purpose of achieving and sustaining customer satisfaction.
- Work on a number of tasks concurrently in an environment with a changing workload.

**How to Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a maximum 2-page written response outlining your suitability for the role

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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