Executive Assistant

4 weeks ago

Canberra, Australia Department of Employment and Workplace Relations Full time

APS Level 4
- Canberra, ACT
- $75,996 - $81,274

**About the Department of Employment and Workplace Relations**
We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.

**The Role**
The People Branch and Organisation Design Branch are looking for an enthusiastic and organised individual to work as their Executive Assistant. The two branches work in close collaboration to deliver human resources functions for the department, developing and implementing actions that make DEWR the ‘department of great jobs’ - where the way we work together is just as important as what we achieve.

As the Executive Assistant, you will be responsible for providing administrative support and office management, such as diary management, travel arrangements, note-taking, general correspondence, meeting coordination, document preparation and records management. As the primary point of contact for the office, you must demonstrate and uphold the Australian Public Service (APS) Values at all times.

**Duties and Responsibilities**
The duties of an APS 4 Executive Assistant may include:

- Preparation for meetings, including preparing and following up agenda items, action items, talking points and secretariat administration.
- Managing branch coordination activities and assisting with workflow management, ensuring tasks are completed, deadlines are met, with the right level of priority placed on them.
- Providing assistance to the branch with accommodation/property needs, committees, branch meetings or events.
- Anticipating requirements for meetings, ensuring briefing materials are prepared prior to meetings.
- Administering procurement activities and payment of invoices as directed.?
- Preparing minor correspondence, minutes and other written material as directed.?
- Answering telephones and taking messages or actioning requests as appropriate.
- Maintaining up to date contact lists or organisation charts.
- Coordinating and managing travel and conducting monthly credit card acquittals.?
- Resolving problems and taking initiative to identify alternative courses of action.
- Liaising with a variety of internal and external stakeholders.
- Other duties may include managing record keeping in accordance with departmental processes or corporate resources such as managing leave calendars, organisation charts, phone lists, etc.

**How to Apply**
Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:

- upload a Curriculum Vitae
- provide contact details for 2 Referees.

**Eligibility**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

**Please refer to the Job Information Pack for more information about the role.**

Job Information Pack Opens in new window

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