Accounts Payable Supervisor

3 weeks ago

Sydney Olympic Park, Australia Costco AU Full time

Position Summary

Supervises and participates in the daily operations of the Accounts Payable team. Supports the Accounts Payable Manager in
supervising the day to day operations and duties of the Accounts Payable Officers with a key focus on respecting our vendors
through accurate and on-time payment. Develops, coaches and encourages the AP team to ensure a high level of productivity
and accuracy in the processing and payment of accounts.

Job Duties/Essential Functions
- Ensure that the Accounts Payable team meets it’s agreed on-time payment targets
- Ensure that all control reports are reviewed, signed off and filled
- Provide and ensure prompt and courteous responses to vendor enquiries
- Ensure all payables are processed accurately, on time, in accordance to Costco policy and comply with accounting standard
- Ensure all early settlement discounts are reviewed and checked before awarding supplier payment acceleration
- Ensure that discrepant invoices are resolved daily
- Ensure that on-hold vendors are managed and debit balances are actioned and cleared
- Ensure that all credit notes are reviewed, matched to short payments and/or processed accurately and in a timely manner
- Ensure that all statement reconciliations are completed with all outstanding issues followed through to completion
- Ensure AP month end GL accounts are reconciled and all reconciliation items and supported by appropriate comments
- Be flexible and able to adapt to the needs of the evolving AP functions
- Ensure EDI queries are resolved daily and support vendor onboarding
- Operates proactively and responds quickly when identifying problems and solutions
- Assists vendors, employees, and suppliers in a prompt and effective manner while following company policies and procedures
- Develop employees by providing constructive feedback about performance, teaching employees how to correctly and safely perform their tasks, and addressing problems or conflicts that arise
- Limits communication of confidential information to those individuals with a need to know
- Assists in other areas of the business as required.

Education/Training: Tertiary study in accounting is preferred
Licenses/Certifications: None
Experience/Skills: 2 years Accounts Payable or comparable experience
- Strong Microsoft Excel skills
- Strong written and verbal communication and active listening skills
- Strong interpersonal, organisation and problem solving skills
- Proficient in the use of Financial Accounting software and Microsoft office
- Well organised and able to follow issues through to completion
- Proactive and seeks out learning opportunities
- Approaches new tasks with enthusiasm and a positive attitude
- Mathematical and problem solving skills
- Well organized and able to follow issues through to completion
- Ability to delegate responsibilities effectively
- Flexible with the ability to multi-task and adjust work to meet business needs

Other specific requirements
- Satisfactory Criminal Record Check
- Full COVID-19 vaccination or medical contraindication certificate
- If successful, you will be required to undertake role & department specific training within specified timeframes

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