Payroll / Accounts Coordinator

3 weeks ago

Sefton Park, Australia Lutheran Care Full time

**OVERVIEW**
Lutheran Care (LC) provides community services on behalf of the Lutheran Church in South Australia and Northern Territory through a range of programs. We support communities through responding to the needs of individuals and families, community development, learning opportunities, accommodation and support.

Current programs include emergency relief, financial counselling, family support and education, foster care, housing and family shelter, and refugee services. LC is committed to reducing barriers encouraging inclusion and participation in the community of people with a disability, people of all ages, genders, Lesbian, Gay, Bi-Sexual, Transgender, Intersex and Queer (LGBTIQ) people, Aboriginal and Torres Strait Islander (ATSI) people and people from Culturally and Linguistically Diverse (CALD) backgrounds.

**ROLE SUMMARY**
The Payroll / Accounts Coordinator operates within in the Finance team coordinating all payroll related activities and delivering quality account support to enable the efficient delivery of LC Services.

This role is responsible for processing the fortnightly payroll whilst ensuring compliance with organisational policies, procedures, payroll adjustments, leave reconciliations, terminations and other associated payroll tasks.

Working closely with the Finance and Administration Coordinator, this role will also provide account support ensuring effective financial management and administration of invoices, accounts receivable and donations.

**REPORTING RELATIONSHIPS AND ACCOUNTABILITY**
The Payroll / Accounts Coordinator reports directly to the Executive Manager Finance.

**SPECIAL CONDITIONS**
- The successful applicant will be required to hold a current and satisfactory DHS Working with Children Check **and** an NDIS worker check prior to being employed.
- The successful applicant will provide a current COVID-19 vaccination certificate including booster prior to commencement.
- The successful applicant must hold a current South Australian Driver's Licence and possess a registered roadworthy vehicle available for work use.
- Local and intra-state travel may be required.
- Available for out of hours work where required.
- **LC STAFF RESPONSIBILITIES AND DUTIES**:_

**LC Culture**
- Model ethical behaviour and practice consistent with the Christian ethos of LC as outlined in the Code of Conduct and stated values.
- Adhere to and support LC’s policies and procedures.
- Comply with Professional Codes of Practice

**Teamwork**
- Contribute to maintaining a supportive team environment by communicating with team members, staff and volunteers in a positive and encouraging manner.
- Support LC’s senior management team’s decisions and ensure that instructions are carried out.
- Alert the program manager to any emerging issues or critical incidents that may impact upon the growth, stability and sustainability of the relevant program/work area(s).
- Attend and actively participate in regular team meetings and forums as required.
- Report to the supervisor as required.

**Work Health and ** **Safety**
- Maintain a safe and healthy workplace, identify and act upon potential workplace hazards and identify and implement procedures to manage and minimise risks within your team environment.
- Promote and adhere to LC’s Work Health and Safety guidelines.

**Resource ** **Management**
- Monitor financial reports, expenditure and budget to meet budgetary requirements.
- Maintain records of activities as required for accountability purposes.
- Manage resources and risks efficiently and effectively.
- Work within established or negotiated financial and time constraints

**Continuous Improvement**
- Contribute to the delivery of high quality services.
- Understand and support continuous quality improvement in LC.
- **ROLE RESPONSIBILITIES AND DUTIES SPECIFIC TO THE ROLE**:_

**Payroll Administration**
- Prepare and process fortnightly pay runs including, superannuation, taxation, payroll adjustments, leavereconciliations and terminations.

In partnership with the Finance Business Partner:

- Oversee the administrator function of relevant programs and/or processes e.g. ELMO payroll, Greentree.
- Review ELMO reporting requirements, maintain and build ad hoc reporting.
- Ensure all new employees are correctly setup in a timely manner, including entering employee’s pay rates, banking, super, TFN, allowances and leave.
- Maintain payroll records and data.
- Manage and respond to Payroll queries from employees and key stakeholders.
- Maintain ELMO database relevant to award conditions and standards.
- Process, maintain and reconcile payroll accounts.
- Prepare, process, and update staff year level increases.
- Regularly review and adjust GL coded data.
- Complete month end procedures including payment of all deductions and superannuation.
- General data entry and administration assistance within the Finance function.
- Distribute and reconcile VISA statements and manage relevant paperwork.
-

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