Aps4 Branch Project Officer

3 weeks ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS4 Branch Project Officer on a Non-Ongoing, 6-12-month contract.

**Position Overview**
Undertake coordination functions, including related administrative tasks, on behalf of the Assistant Commissioner across the following range of activities:
**_General_**
act as the first point of contact for stakeholders, ensuring clear, timely and effective communication and coordination;
- diary management, including scheduling meetings as requested;
- undertake joint coordination, governance, and administrative activities across the department in liaison with other Branch Project Officers and/or Executive Assistants;
- assist, book and manage national and international travel arrangements;
- assist staff with record keeping activities, on request; and
- assist other BPO/EAs as required and perform any other reasonable duties commensurate to the classification, as directed by management from time to time.

**_ Governance arrangements for the Branch_**
assist with supporting the governance arrangements for the Branch, including Projects by:

- providing secretariat support, including minute taking and scribing; and
- coordinating the completion of actions arising;
- compile and coordinate reports for a range of corporate and governance requirements; and
- contribute to election preparation and delivery activities in accordance with the election readiness framework, according to individual accountabilities and responsibilities.

**_ Resource management for the branch_**
assist with resource management, including:

- maintaining an accurate establishment in the relevant electronic system;
- develop, monitor and report on budgets and expenditure;
- managing invoices and accounts, including monthly accruals and ensuring credit card usage/expenditure is processed; and
- undertaking low value/risk procurement and contract management activities and record keeping.

**_ Recruitment and induction for the branch_**
- support recruitment activities, including arranging for vacancies to be advertised and scheduling interviews; and
- arrange workstation for new starters, including stationery and telephony/computer system access is set up prior to their commencement date.

**Key organisational accountabilities**:
Adherence to the:

- APS Values and Code of Conduct;
- Department Values and Commitments; and
- Ballot Paper Principles.
- Maintain currency and validity of essential qualifications, which may include mandatory continuing professional development.
- Complete learning and development relevant to role or classification as a required or directed, from time to time.
- Be familiar with, abide by and promote all Department work health and safety frameworks, policies and procedures, including but not limited to:
Health, Safety and Wellbeing Policy;
- WHS Due Diligence Framework;
- Fatigue Management and Prevention Policy; and
- Rehabilitation Management System (RMS).

Abide by and promote the:

- Commonwealth Resource Management Framework and Procurement Framework; and
- Department related frameworks, instructions, policies and procedures.

**Mandatory Requirements**:

- Applicants must have a Baseline Clearance and a cleared police check.

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