Conveyancing Assistant, 12 Month Mtc

4 months ago

Sydney, Australia Herbert Smith Freehills Full time

**SYDNEY - CBD**

**THE OPPORTUNITY**

We have an exciting opportunity for a Conveyancing Assistant to join our Real Estate team on a 12 months Maximum Term Contract.

As a Conveyancing Assistant you will provide high level administrative support, working alongside the Conveyancing Administrator, to the Licenced Conveyancers.

**In this role you will be responsible for**:

- Initiating and tracking of trust monies - this includes deposits, sending out trust deposit receipts, identifying and tracking unidentified trust monies.
- Liaising with Business Finance Trust Accounting Team on new trust accounting processes.
- Matter opening, ongoing maintenance and billing.
- Maintenance of off-plan development project spreadsheets.
- Providing timely and accurate administrative support to licenced conveyancers.
- Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
- Meeting required deadlines and negotiate alternate timeframes when necessary.
- Assist with updating client information and relevant databases in a timely manner (eg, InterAction).
- Taking all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes.
- Demonstrating enthusiasm and proactivity in the workplace, including participating in and contributing to team meetings and activities, firm initiatives, learning and development sessions and other relevant activities.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

**Key skills and experience includes**:

- Previous legal secretary experience - preferably within Real Estate/Property team.
- Experience with supporting a conveyancing practice, specifically off-plan conveyancing is desirable.
- A working understanding of managing trust monies in a conveyancing context is desirable.
- High attention to detail and level of accuracy in output is essential.
- Experience with Aderant Expert is desirable.
- High level of proficiency with the Microsoft suite (Outlook, Word and PowerPoint) in particular, Excel is essential.
- Good written and verbal communication skills with a demonstrated ability to build effective and trusting relationships with people internally and external to the firm.

**GROUP / TEAM**

Real Estate

**GROUP / TEAM DESCRIPTION**

The legal support team provides the practical support our lawyers need so they can deliver the best possible service to our clients. The role of our assistants is critical in assisting our people to perform at the highest level. The team provides high-quality support to partners and throughout our practice areas. This ranges from providing administrative support and diary management to producing a wide range of complex documents. Our legal support team also plays a client-facing role as our assistants are typically in regular contact with our clients on behalf of lawyers.

**ROLE TYPE**

Legal PA/Secretarial

**CONTRACT TYPE**

Maximum Term Contract

**WORKING PATTERN**

Full Time

Herbert Smith Freehills

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