Project Administrator

1 month ago

Clayton, Australia BAPS Cleaning Full time

**Position Title**: Project Administrator

**Salary**: $75,000 + Super

**Employment Type**: Full-Time, Permanent

**Location**: 13/195 Wellington Road, Clayton VIC 3168

**Entity Name**: BAPS Commercial Cleaning

**ABN**: 90 605 910 129

**About Us**

BAPS Commercial Cleaning is a leading provider of cleaning services, committed to maintaining high standards and delivering excellent results. We are expanding our team and looking for a dedicated Project Administrator to support our operations. This role offers an exciting opportunity to work in a dynamic and fast-paced environment where you can contribute to significant projects.

**Position Description**

As the Project Administrator, you will play a key role in ensuring the smooth running of our projects. You will be responsible for supporting project managers, coordinating activities, and ensuring that project timelines are met.

**Key responsibilities include**:

- Project Coordination: Coordinate and facilitate all aspects of cleaning projects from initiation to completion, including scheduling, resource allocation, and ensuring that all necessary materials and equipment are available.
- Client Communication: Serve as a primary point of contact for clients regarding project updates, scheduling, and any issues or concerns. Maintain regular communication to meet expectations and address any questions or requests.
- Documentation and Record-Keeping: Maintain accurate project documentation, including contracts, work orders, change orders, and project plans. Keep detailed records of activities, expenses, and timelines.
- Scheduling and Logistics: Develop and maintain project schedules, ensuring efficient deployment of cleaning crews and adherence to project timelines. Coordinate with subcontractors or external vendors as needed.
- Budget Management: Assist in budget development and monitoring for projects, tracking expenses, processing invoices, and ensuring projects remain within budget constraints. Identify cost-saving opportunities where possible.
- Quality Assurance: Implement quality control measures to ensure projects meet or exceed established standards. Conduct regular inspections to address any issues or deficiencies.
- Risk Management: Identify and mitigate potential risks impacting project timelines or outcomes, proactively addressing safety, compliance, or other related issues.
- Team Support: Provide administrative support to cleaning crews, including coordinating schedules, arranging training or certifications, and addressing personnel issues as needed.
- Reporting and Analysis: Generate performance reports on project progress, budget variance, and client satisfaction, and present findings to management with recommendations for improvements.
- Continuous Improvement: Identify and implement opportunities for process improvements to drive continuous enhancement in project administration and execution.
- Compliance and Regulations: Ensure compliance with relevant laws, regulations, and industry standards in safety and environmental practices, incorporating regulatory changes as necessary.

**Skills and Experience Required**
To be successful in this role, you will need:
Proven experience in project administration or a related field

Excellent organizational and time-management skills

Strong communication skills, both written and verbal

Proficiency in project management tools and software (e.g., MS Project, Excel)

Ability to work independently and as part of a team

Attention to detail and the ability to multitask in a fast-paced environment

**Qualifications and Requirements**

**Experience**: Minimum of 2 years’ experience in project administration or similar roles, ideally in a commercial services or facilities management environment.

**Technical Skill**s: Familiarity with project management methodologies and software tools such as MS Project or similar platforms.

**Regulatory Knowledge**: Knowledge of health, safety, and environmental regulations within the cleaning or commercial services industry is a plus.

Pay: Up to $75,000.00 per year

**Benefits**:

- Health insurance
- Professional development assistance
- Salary packaging

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

**Location**:

- Clayton, VIC 3168 (preferred)

Work Location: In person

Application Deadline: 31/10/2024

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