Office Manager

2 months ago

Camberwell, Australia CardioScan Full time

Part-Time 3-4 days per week, flexible days and hours
- An ideal role for someone ready to kick-start their career in a company with development potential, or a parent with office experience as we can accommodate flexibility around school hours.

**Introduction to CardioScan**

CardioScan is a global cardiac data and analysis company. We provide cardiac data and reporting to primary health practitioners in ten countries, including Australia, the US, the UK and across Asia.

It's an exciting time to join Cardioscan and with all this growth comes opportunity for personal and professional growth. We want great people to be working with us and making important decisions daily. We want people we can trust and people who know what they are doing helps more than 600,000 people each year in a time of need. In return we offer an opportunity to be part of a fantastic team, in a supportive working environment, exposure to exciting emerging technologies and a focus on your learning and development.

**About the role**

Reporting to the Chief of Staff, the Office Manager is an integral part of the team. They are the first point of contact for visitors and customers of CardioScan, and is responsible for managing front of office reception, including greeting guests, answering incoming calls, and responding to customer enquiries. In addition, the Office Manager will work with internal business units on a range of administrative activities and exciting projects and initiatives.

The Office Manager will work both independently and with team members to diligently plan, organise and carry out activities that will assist CardioScan to meet targets and provide an excellent level of customer service. This role is, in part, autonomous and will require comfortability in frontline decision-making and proactively improving process efficiencies to ensure the highest quality of service.

**Key responsibilities**
- Greeting external visitors, customers, and couriers
- Responding to all incoming calls and communications, and managing front of office reception
- Liaising and coordinating with interstate and international offices
- Staff travel and accommodation arrangements
- Maintenance of office equipment, supplies and office facilities
- Assist with arrangements of internal meetings, external events, staff lunches and celebrations
- Supported by HR, assist in organising and coordinating exciting internal programs and initiatives
- Involvement in other ad hoc tasks and projects that will assist you in actively building your career with CardioScan

**About you**
- Experience working in an office management, administrative or customer service role
- Excellent collaboration skills with the ability to work effectively across different cultures to support CardioScan’s global team
- Excellent interpersonal skills with the ability to positively connect with and relate to people at all experience levels and backgrounds
- Excellent written and verbal communication skills
- Strong problem-solving and decision-making skills
- Strong computer skills and willingness to learn new technologies and software products
- Strong attention to detail, time management skills and ability to manage competing priorities
- Ability to independently manage and over-see projects and to proactively promote ways to improve process efficiencies
- Be a self-motivated individual with ability to effectively work autonomously with a hands-on approach to get the job done
- Positive ‘Can do’ attitude, a commitment to teamwork and enthusiasm to help others
- Enjoys a variety of tasks and is flexible and adaptive to changing workloads, deadlines, and developments
- Alignment (professional and personal) with CardioScan’s core values and expected behaviours

**Why work with us?**

Hearts are at the core of everything we do. Working with us provides an opportunity to be part of a fantastic team, in a supportive working environment, exposure to exciting emerging technologies. and focus on learning and development. It’s an exciting time to join our business and as it grows, so do the opportunities for personal and professional growth.

Our people are our priority, and we strive to create a workplace where people are respected, valued, and rewarded for their contributions. We focus on outcomes. We value flexibility and encourage our team to work in ways that support their work/life commitments and wellbeing.

CardioScan is an equal opportunity employer committed to attracting and retaining diversity in our workforce.

Some of the benefits you can expect;
- Development of both your technical and soft skills through specialised training portals available for all staff
- Newly refurbished office in Camberwell
- Off-street parking and close to public transport (train/tram)
- Flexible working arrangements
- Global EAP (Employee Assistance Program) support
- Birthday Leave
- Team events and employee awards - we celebrate the wins
- A place where you can play a key role in a busi

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