Executive Assistant
1 month ago
**Employment Type**: Temporary Part Time (until 31/10/2023)
**Position Classification**: Administration Officer Level 5
**Location**: Nepean Hospital
**Remuneration**: $1,342.49 - $1,374.46 per week (pro-rata)
**Hours Per Week**: 8
**Requisition ID**: REQ371091
**Applications Close**: 19/02/2023
- With _**_CORE_**_ Values of _**_C_**_ollaboration, _**_O_**_penness, _**_R_**_espect and _**_E_**_mpowerment,_
- working with us will ensure your professional life is provided every opportunity to succeed and_
- develop in your chosen career role._
**What we can offer you (for eligible employees)**:
- Opportunity for extra tax savings through Salary Packaging
- Novated Leasing
- Great education opportunities through Education Training Service which offers over 110 courses each year
- Access to our Employee Assistance Program (EAP) for staff and family members
- Fitness Passport
**What you'll be doing**:
This is a wonderful opportunity for an Executive Assistant to join the NBMLHD Executive team, located at Nepean Hospital in a part time temporary role.
As an Executive Assistant you will be responsible for providing high level executive secretarial and administrative support to the executive management team at Nepean Hospital in an efficient and effective manner.
Your role will be to maintain diaries including management and coordination of to ensure efficient and appropriate use of time, monitor and screen telephone enquiries, this also includes reviewing and prioritising the incoming and outgoing mail for appropriate action and note appropriate tracking systems and deadlines to ensure matters are dealt with in regard to importance, priority and urgency including in the absence of members of the executive management team.
You will conduct reception duties for the Nepean Hospital Executive Offices by providing a high level of customer service, attending to all enquiries in a polite and courteous manner as well as carry out any other duties deemed necessary by the executive management team to ensure smooth running of the office.
An eligibility list may be created for future vacancies.
**About us**:
Nepean Blue Mountains Local Health District (NBMLHD) is a wonderful place to expand your career and grow your skills and knowledge. As a recognised leader in the healthcare industry, we provide a range of public health services to the Nepean and Blue Mountains and Lithgow Region.
**All NSW Health workers are now required to have received 2 doses of an approved COVID-19 vaccine or have an approved medical contraindication certificate. You will be required to provide a record of your COVID-19 vaccination** **status if successful.**
**Selection criteria to be addressed**:
- Demonstrated high level interpersonal, written and verbal communication skills applied to producing a range of complex business correspondence and reports.
- Highly developed administrative/organisational skills in a demanding environment with competing and changing priorities.
- Provision of high level secretariat support to relevant committees including the preparation of agendas, business papers and minute taking that also incorporates managing action items effectively.
- Demonstrated analytical and problem solving skills applied to identifying and resolving service delivery gaps with the ability to present findings in a clear and comprehensive manner.
- Demonstrated ability to anticipate and meet the needs of a senior executive without instruction, to exercise initiative and to work unsupervised.
- Extensive experience using an electronic records management system such as HPRM.
- Demonstrated experience in providing administrative and secretarial support at an Executive level, including a proven ability to operate efficiently in an environment demanding confidentiality and discretion in issues management.
- Advanced proficiency in preparing various documentation: memorandums, letters, internal briefings, reports and presentations using Microsoft Office.
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