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Receptionist/admin(Part Time)

7 months ago

Homebush, Australia Carel Industries s.p.a. Full time

Carel is an innovative global high-tech company, the leader in the evolution of control

technology and humidification for air conditioning and refrigeration, listed at the

Italian stock exchange.

To foster our continuous growth, we are strengthening our organization and looking

at smart professionals willing to join the team as contributors to company's mission

and goals.

We are currently seeking a Receptionist to join our Services Team at Carel

Australia.

**Position**:
**Receptionist**

Managing Visitors register

Answering phone for Admin calls and any overflow from other Depts

Inducting new employees on OH & S policies

**Debtors**

Print Back Orders

Back up to Assistant Accountant on Reconciliations and collections

Managing Cash Sales Account

Managing Warranty System and raising credit notes

Filing processed orders

**Creditors**

Arranging authorisation on all creditor’s invoices

Coding and entering invoices into accounting system

Managing reconciliations and payment of all creditor’s invoices

Raising local purchase orders from requisitions

Reviewing stationery requirements and raising local orders

Filing payment paperwork

**Expenses**

Entering and paying employee expenses (both personal and Amex)

Managing Web expenses (staff enter expenses through this system)

Managing and organising reimbursements for Pety Cash

**Travel**

Booking all Company travel both local and overseas in line with

Company travel policies (Bookings through Corporate Traveller)

**General**

Purchasing kitchen requirements and arranging lunches for Sales

Meetings and monthly get togethers

Checking post office box on a weekly basis

Any Banking requirements

Archiving paperwork to be stored in the Warehouse

Updating Shipments register

**Requirements**:

- Solid Admin/Receptionist experience
- problem-solving mindset
- Goals orientation, good communication and team working skills
- Computer skills

**Other information**:
A part time job, 30 hours per week