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Delivery Support Officer
4 months ago
About TAFE Queensland
TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. We have recently been named the State Winner of the 2021 Large Training Provider of the Year at the prestigious Queensland Training Awards. Our training is delivered to students and apprentices on-site, online, in the workplace, or on-campus to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.
By working at TAFE Queensland, you can be part of a highly experienced workforce closely connected with their industries and dedicated to delivering best practices and innovative training.
Your Opportunity
As a key member of the Educational Faculty you will contribute to the delivery of Vocational Education and Training (VET) and higher education services through the provision of customer focused, timely, accurate and effective delivery support services to all clients.
This position reports to the Delivery Support Manager, Faculty Applied Science and Business.
This is a Temporary, Part-Time (0.8 FTE) opportunity, to 21 April 2023 unless otherwise determined (backfill).
This position is based primarily at Grovely Campus however you may be required to perform work at other TAFE Queensland Brisbane Region campuses.
Key Responsibilities
- Contribute to the success of transformation and cultural change through promoting and modelling the established values of Safety First, Working Together, Focussing on our Customer, Taking Responsibility and Showing Initiative.
- Live a safety culture, lead by example and support the Health Safety and Environment Management System to create a TAFE Queensland Brisbane-wide safety culture.
- Establish and maintain industry partnerships and models for student engagement to advance the standing and reputation of the organisation.
- Provide professional, efficient and timely customer service and advice to internal and external clients, use effective questioning, negotiation and conflict management to ensure customer satisfaction and respond in a timely and appropriate manner to verbal and written enquiries.
- Proactively manage your own workflow, take ownership for the accurate completion of your work, perform duties in line with guidelines, procedures and compliance requirements and continually seek improvement in the way in which work is performed.
- Provide advice on process, procedures and workflows, mentor junior administration staff on internal processes and review existing processes looking for efficiency and continuous improvement.
- Undertake contract management activities where required, ensure information is accurate and activities comply with contractual requirements.
- Preparation of reports, planning documentation and other written correspondence.
- Carry out tasks of a financial nature including providing assistance in purchasing procedures, payment of accounts, processing payroll claims, and ensure processes are carried out in accordance with Financial Management Standards and related policies and procedures.
- Actively participate in appropriate networks, marketing activities and outbound campaigns where required to promote TAFE Queensland Brisbane.
- Maintain knowledge of relevant legislation, policy, procedures, compliance requirements and workflows for the business area and undertake research and development on matters relating to business functions.
- Undertake other work as directed.
How you will be assessed
The ideal applicant will be someone who has the following key capabilities:
*
- Ability to work independently and organise, track and prioritise tasks to meet set deadlines, displays flexibility and responsiveness and has the initiative, attitude and ability to thrive within a dynamic, challenging and changing environment.
- Proven experience in building and sustaining productive internal and external stakeholder relationships, and working collaboratively to foster a positive and cohesive work environment.
- Well-developed interpersonal and communication skills with a strong commitment to working in a team environment.
- Demonstrated commitment to the values of the organisation through modelling behaviours and the provision of outstanding client service.
Mandatory Qualifications/Requirements
- There are no mandatory requirements for this role.
Highly Desirable Requirements
- Minimum Certificate IV in Business, Administration or similar; or a willingness to obtain qualifications.
- Administrative experience in a team environment is also highly regarded.
How to apply
- A detailed resume;
- A cover letter that outlines your known skills, abilities, knowledge and experience in response to the “How you will be assessed” criteria above (maximum of 2 pages in total); and
