Team Assistant

3 weeks ago

The Rocks, Australia Ingenia Communities Full time

You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.- We are a leading Australian property group that own, operate and develop a fast-growing portfolio of Lifestyle communities (land lease communities) and holiday parks across key urban and coastal markets. We employ over 1300 people across 120 parks and communities, with offices in the 3 eastern seaboard states.- Here at Ingenia, you can enjoy working within an organisation that genuinely cares for its people and is committed to creating communities where our residents and visitors can truly belong.**What's on Offer?**
- Competitive salary package + bonus
- 6 Months Paid Parental Leave
- Paid Volunteer Leave as part of giving back to the local community.
- Staff discounts on our Ingenia Holiday Parks

**About the Role**

With several exciting projects and developments in the pipeline, Ingenia Communities is looking for an engaging and professional Team Assistant to support our ongoing business growth. This role will primarily provide diary management and travel coordination support to our Executive General Manager (EGM) of Development. Additionally, the role will provide administrative support across a selection of Sydney based executive leaders across Marketing, Sales and Acquisitions as well as ad hoc administrative support to our Office Manager.

**Key Accountabilities**
- Diary management, meeting coordination and scheduling for the Executive General Manager, Development
- Travel coordination and booking for the Executive General Manager, Development
- Support with invoice management and coding credit card expenses
- Prepare presentations and collate information.
- Coordinate team meeting events including catering.
- Manage incoming phone enquiries for the Sydney Corporate Office on occasion.
- Managing receiving guests and deliveries from the lobby on occasion.
- Assist the Sydney Corporate office in the absence of the Office Manager.
- Treat all team members with respect to support a team environment and provide high levels of service and support.
- Develop professional relationships with your team members to ensure optimal communication, efficiency, and productivity.
- Participate & contribute to meetings and make suggestions for continuous improvement.

**About You**
- Strong computer literacy skills particularly with Microsoft Office, Excel, PDF, Outlook,
- Demonstrated experience in an assistant or like role to senior executives.
- Confident and proficient in dealing with conflicting priorities.
- Exceptional planning and organisational abilities.
- Confident in decision making and able to work with mínimal supervision.
- Excellent customer service skills.
- Corporate and professional presentation.
- Confident and proficient at dealing with people.
- Please note that to be considered for this role you must be able to work in Australia and be able to provide evidence of working rights. All employees of Ingenia Communities must undergo a National Police Check._

**Culture and Benefits

  • Team Assistant

    1 week ago

    The Rocks, Australia Ingenia Communities Full time

    You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.- We are a leading Australian property group that own, operate and develop a fast-growing portfolio...

  • Team Assistant

    5 days ago

    The Rocks, Australia Ingenia Communities Full time

    You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.- We are a leading Australian property group that own, operate and develop a fast-growing portfolio...

  • Food and Beverage Team Leader

    3 weeks ago

    The Rocks, Australia Harbour Rocks Hotel Full time

    **Food & Beverage Team Leader** Passionate about human connection and food & beverage? As a Food & Beverage Team Leader, you will lead your team to create unforgettable Food & Beverage experiences for our guests. Harbour Rocks Hotel Sydney is an Accor Hotel - MGallery Hotel Collection Harbour Rocks Hotel, a beautiful yet intimate 59-room 5 star boutique...

  • Migration/legal Assistant Assistant

    3 weeks ago

    The Rocks, Australia Andre Burger & Associates Full time

    Due to continued and sustained levels of demand for our services, we are recruiting a suitable person to join our Sydney team at our Rocks office. This is an on site position. **Role Overview**: **Migration Agent Assistant** - Answering of phones and taking messages for Agents; - Arranging consultations and meetings; - Completing forms - Ordering documents...

  • Food and Beverage Team Leader

    5 days ago

    The Rocks, Australia Harbour Rocks Hotel Full time

    Food & Beverage Team LeaderPassionate about human connection and food & beverage? As a Food & Beverage Team Leader, you will lead your team to create unforgettable Food & Beverage experiences for our guests.Harbour Rocks Hotel Sydney is an Accor Hotel - MGallery Hotel CollectionHarbour Rocks Hotel, a beautiful yet intimate 59-room 5 star boutique heritage...

  • Assistant Development Manager

    2 weeks ago

    The Rocks, Australia Ingenia Communities Full time

    You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.- We are a leading Australian property group that own, operate and develop a fast-growing portfolio...

  • Assistant Brand Manager

    3 weeks ago

    The Rocks, Australia MAEWENN Full time

    **DISCOVER MAEWENN** Maewenn Contemporary Jewellery has a new opportunity for a retail passionate Assistant Brand Manager on a full-time basis (including weekdays, weekends). We are looking for a reliable, self-motivated individual who shows strong customer service skills and ability to learn quickly. **Overview**: As an Assistant Brand Manager, you will...

  • Assistant Brand Manager

    3 weeks ago

    The Rocks, Australia MAEWENN Full time

    **DISCOVER MAEWENN** Maewenn Contemporary Jewellery has a new opportunity for a retail passionate Assistant Brand Manager on a full-time basis (including weekdays, weekends). We are looking for a reliable, self-motivated individual who shows strong customer service skills and ability to learn quickly. **Overview**: As an Assistant Brand Manager, you will...

  • Weekend Assistant

    6 days ago

    The Rocks, Australia Bonza Bike Tours Full time

    Bonza Bike ToursWeekend Assistant (Saturdays) (Shop Administration)ABOUT USSince 2004, Bonza Bike Tours has been one of Sydney's top tourism experiences, ensuring every guest goes home with amazing memories of their time with us and their time in Sydney. We are a fun company with a mission to provide the most recognisable, unique and entertaining tours in...

  • Weekend Assistant

    2 months ago

    The Rocks, Australia Bonza Bike Tours Full time

    **Bonza Bike Tours** **Weekend Assistant (Saturdays) (Shop Administration)** **ABOUT US** Since 2004, Bonza Bike Tours has been one of Sydney’s top tourism experiences, ensuring every guest goes home with amazing memories of their time with us and their time in Sydney. We are a fun company with a mission to provide the most recognisable, unique and...

  • Weekend Assistant

    12 hours ago

    The Rocks, Australia Bonza Bike Tours Full time

    **Bonza Bike Tours** **Weekend Assistant (Saturdays) (Shop Administration)** **ABOUT US** Since 2004, Bonza Bike Tours has been one of Sydney’s top tourism experiences, ensuring every guest goes home with amazing memories of their time with us and their time in Sydney. We are a fun company with a mission to provide the most recognisable, unique and...

  • Hotel Assistant Manager

    3 weeks ago

    The Rocks, Australia The Mercantile Hotel Full time

    Constant supervision and effective management of all departments of the hotel; Food, Beverage, Accommodation, Gaming, Functions and Events. - Adhering to all conditions pertaining to the Food Act NSW 2003. - Adhering to all conditions pertaining to our Liquor Licence and Liquor Act 2007. - Ensure overall quality is maintained in all areas of the above...

  • Legal Assistant- Insurance Litigation

    6 days ago

    The Rocks, Australia Burgess Paluch Legal Recruitment Full time

    Join this leading national law firm in their high performing insurance litigation team based in the Sydney CBD. The Firm A cutting edge National law firm that works closely with their clients throughout Australia. They have a unique and genuine dedication to reaching the best possible outcomes for their clients. The Role Hit the ground running by offering...

  • Legal Secretary

    6 days ago

    The Rocks, Australia Burgess Paluch Legal Recruitment Full time

    Join a National mid-tier law firm in their leading property team. First rate training & mentoring. Act for well-known property developers The Firm This leading national law firm has regularly been awarded Law Firm of the Year and continues to be a well sought after employer in the industry. Offering a high level of service to rival top tier firms, they offer...

  • Sommelier

    3 weeks ago

    The Rocks, Australia 6 Head Full time

    On a spectacular waterfront location in the heart of the Rocks, 6 HEAD is the newest ‘Premium Steakhouse Restaurant’ in a well-established boutique hospitality company. We are looking for you! You are someone who excels and enjoys serving large cover numbers while still maintaining uncompromising beverage service standards. We require talented...

  • Sommelier

    4 weeks ago

    The Rocks, Australia 6 Head Full time

    On a spectacular waterfront location in the heart of the Rocks, 6 HEAD is the newest ‘Premium Steakhouse Restaurant’ in a well-established boutique hospitality company. We are looking for you! You are someone who excels and enjoys serving large cover numbers while still maintaining uncompromising beverage service standards. We require talented...

  • Marketing Executive

    2 weeks ago

    The Rocks, Australia Ingenia Communities Full time

    You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.We are a leading Australian property group that own, operate and develop a fast-growing portfolio of...

  • Restaurant Supervisor

    4 weeks ago

    The Rocks, Australia 6 Head Full time

    **Floor Supervisor** With a spectacular waterfront location in the heart of the Rocks, 6 HEAD will be the newest restaurant in a well-established boutique hospitality company. Now we are looking for you! You’ll be someone who excels and enjoys serving large cover numbers while still maintaining uncompromising service standards. We need a motivated and...

  • Floor Supervisor

    4 weeks ago

    The Rocks, Australia 6 Head Full time

    Floor Supervisor With a spectacular waterfront location in the heart of the Rocks, 6 HEAD will be the newest restaurant in a well-established boutique hospitality company. Now we are looking for you! You’ll be someone who excels and enjoys serving large cover numbers while still maintaining uncompromising service standards. We need a motivated and...

  • Restaurant Supervisor

    4 weeks ago

    The Rocks, Australia 6 Head Full time

    **Floor Supervisor** With a spectacular waterfront location in the heart of the Rocks, 6 HEAD will be the newest restaurant in a well-established boutique hospitality company. Now we are looking for you! You’ll be someone who excels and enjoys serving large cover numbers while still maintaining uncompromising service standards. We need a motivated and...