Executive Assistant to The Enterprise Chief

5 months ago

Melbourne, Australia GHD Full time

**At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.
Together with your colleagues, clients and partners, you'll make an impact that is felt. See where your commitment could take you.

**Who are we looking for?
A key partner to the Enterprise Chief Executive Officer (CEO), the Executive Assistant (EA) will be integral in the support of achieving organisational strategic objectives. With a meticulous attention to detail, you will provide exceptional executive and personal support, maintain schedules and perform a variety of tasks across the business.

The focus of the role is to provide sophisticated, executive level administration support to the CEO, as well as build effective relationships with the broader leadership teams including crafting agendas, taking minutes and following up actions from Executive Leadership and other meetings.

**Acting as a key partner to our Leader of 11,000+ employees globally, you will be responsible for:
- Supporting the production and coordination of quality documents including presentations, white papers, executive summaries etc. for the Executive Leadership Team, Board and relevant committees.
- Organising leadership meetings and broader events including attendee invites, room bookings, accommodation, catering etc.
- Handling of all confidential information with discretion. Problem solving - be an active self-starter who seeks out opportunities, proposes solutions, and thrives on continuous improvement.

**What will you bring to the team?
- Minimum 5+ years’ experience as an Executive Assistant in a large, global matrixed organisation.
- Membership association e.g. International Association of Administrative Professionals’ (IAAP) preferred.
- Expert level written and verbal communication skills - proven interpersonal skills and the ability to build strong relationships with key stakeholders.
- High level proficiency in MS Office Suite including Word, PowerPoint, Teams, SharePoint, internal and external websites.
- Strong experience in diary management, travel arrangements, production of executive level documentation and correspondence.
- Agility - able to quickly adapt to ambiguity and changing situations.
- Mentoring experience - able to provide coaching to a team of Executive Assistants. Polished presentation and a genuine passion for supporting the CEO.

Contact Linda Graham

+61 3 8687 8846.
- We respectfully ask that no agency resumes be presented at this stage.#LI-LG1

**Come together and make a meaningful impact.**

We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.

**Let's drive real change.**

**Our Pledge to You**
At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.

That’s the **#PowerOfCommitment**

**Who we are**
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.

The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.

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