Marketing Coordinator

5 months ago

Mosman, Australia Virtuoso, Ltd. Full time

The

**Essential duties and responsibilities include the following.** Other duties may be assigned.
- Assist the Marketing & Events regional team with day-to-day administrative support, including coordination of deliverables to meet marketing and event goals and long-term business objectives.
- Support the Marketing Director in the Virtuoso Sourced Traveler project in Australia and New Zealand.
- Assist in coordination of PR activities, including booking flights and accommodation for media famils, assisting with communications to media, liaising with PR agency as needed, arranging merchandise as needed.
- Support and maintain a calendar of social media activity across channels including AUNZ Facebook groups and LinkedIn.
- Assist in developing and delivering events including team days, in-person meetings, Virtuoso member and partner conferences.
- Coordinate event registrations ensuring all members and partners are registered before each event.
- Assist in all event communications, in collaboration with the Events & Meeting Planner.
- Coordinate with the Meeting & Events Planner and external vendors to develop, proof, ship/receive all necessary marketing collateral for events (posters, banners, event magazines, badges, registration desk design, notepads, pens, bags, etc.).

**Educational and Skills Requirements**:

- Higher education, training and experience, that demonstrates the ability to perform the position's duties (E.g. Bachelors Degree, or Diploma in Tourism)
- 1-2 years of experience in the travel and tourism sector (hotel, convention center, destination management company), technology, pharmaceutical, or retail industries
- Work history to reflect the use of multi-tasking skillset
- Must have the ability to work independently as well as thrive in a team environment
- Excellent attention to detail, have superior organization skills, able to perform tasks under pressure and work in a fast-paced environment
- Demonstrated ability to understand and improve processes and workflow
- Proficiency in MS Office, Word, Excel, Adobe, Teams and PowerPoint.
- Must be flexible with hours and available to work weekends and holidays as necessary especially during peak conference season
- International and domestic travel required, potentially up to 10% of job
- Experience travelling domestically and internationally with knowledge of world cultures
- Highly organized with the ability to multi-task
- Flexible as each day is different, policies and processes can change
- Demonstrated written and verbal communication skills
- Able to collect and analyze complex information, problem-solve, and make decisions.
- Strong skills in inspiring the win-win-win
- Ability to work independently
- Ability to work with a variety of stakeholders, both internal and external

**Travel Requirements**:

- Travel is required for this position.
- Travel will be mainly domestic but may include some international.

**Type/Nature of Contacts**:

- Internal: Key job contacts are primarily with the US marketing and event teams and the AUS/NZ Marketing Director, the Events & Meeting Planner, the General Manager and the AUS/NZ Partnership team.
- External: Daily contact with advisors, owner/managers, partners from administrative to C-Suite, external vendors etc.

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