Support Officer

1 month ago

Melbourne, Australia Department of Government Services Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Government Services

**Salary**: $74,580 - $82,571

Occupation: Occupational Health and Safety

Reference: VG/1772066L

The Support Officer, Health Safety and Wellbeing role supports the Health, Safety and Wellbeing team in a range of administrative functions aligned to supporting a safe workplace for three Departments and portfolio agencies. Reporting to the Principal Consultant - Health, Safety and Wellbeing, the role is responsible for providing a point of contact and a comprehensive administration support service to the Health, Safety and Wellbeing team through reporting and recording requirements, legislative compliance, incidents and injuries, document management and employee wellbeing initiatives and services. This is an ongoing opportunity.

**About us**

The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

**About the role**

The Support Officer, Health Safety and Wellbeing role supports the Health, Safety and Wellbeing team in a range of administrative functions aligned to supporting a safe workplace for three Departments and portfolio agencies. Reporting to the Principal Consultant - Health, Safety and Wellbeing, the role is responsible for providing a point of contact and a comprehensive administration support service to the Health, Safety and Wellbeing team through reporting and recording requirements, legislative compliance, incidents and injuries, document management and employee wellbeing initiatives and services. This is an ongoing opportunity.

Key Accountabilities include:

- Providing effective and consistent administration and support to the Health, Safety and Wellbeing team in matters related to nominated areas of responsibility.
- Liaising with training providers to coordinate required Health, Safety and Wellbeing compliance training for the Department and maintaining records accordingly.
- Assisting in the control and management of Health, Safety and Wellbeing documentation and record keeping, including supporting procurement processes, and contract management.

**About you**

To be considered for the role, you must be able to demonstrate:

- Planning and Organising: Puts a high priority on accomplishment and attaining results. Distinguishes between the more and less critical activities and operates accordingly, reviewing and adjusting as required.
- Service Excellence: Is resourceful and proactive in providing service to the Department and portfolio agencies and is able to make changes in work methods to improve service outcomes.
- Stakeholder Management: Takes stakeholder needs and expectations into consideration when making recommendations or management of an issue or task.
- Communication: Highly developed interpersonal, oral and written communication skills including the ability to develop and present material on matters to a wide range of audiences and the ability to prepare quality reports and correspondence.

**Mandatory Requirements**:
High standard and experience in administrative duties in the Health and Safety industry

**How to apply**
- a resume; and
- a cover letter which addresses the key selection criteria (within three pages)

**Other relevant information**

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.

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