Building Maintenance Contracts Officer

1 week ago

Broadmeadows, Australia Hume City Council Full time

**$80,000 per annum + Super (Band 5) role**:

- **An opportunity exists for a motivated contracts officer to join the Building Maintenance Unit**:

- ** Join the Infrastructure & Assets team**

Hume City Council is one of Australia's fastest growing and culturally diverse councils. We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.

Assist the Building Maintenance Coordinator in the provision of an efficient and effective Building Maintenance Service across Council.

**What you'll be doing**:

- Receive and act upon requests for Building Maintenance including building security and cleaning. Allocate requests to the appropriate work team member or Contractor and where appropriate set the priority for the completion of the request.
- Provide immediate response to emergency requests for assistance.
- Maintain register of requests, regularly review degree of completeness, review status of requests and generate reports relating to status of action requests.
- Liaise with work team members or Contractors to ensure completion of requests within timelines.
- Maintain a Monthly Customer Request system and performance monitoring guide and provide monthly and quarterly statistics.
- Issue work instructions to Council's Contractors and ensure that works are costed to the correct budget allocations.
- Monitor Contractor performance. Produce, issue and process status reports and issue non-compliance letters as required.
- Liaise between Contractors, Council Departments and Council Facility User Groups to ensure that work is completed at a mutually acceptable time and within the time required.
- Produce agendas, minutes and provide general support to the Building Maintenance Unit.
- Attend team meetings, take minutes and distribute as required.
- Make recommendations and affect continuous improvements to all administrative processes within the scope of this position.
- Provide comprehensive administrative support services, including word processing of letters, memoranda, documents, meeting agendas, Reports, etc. in the correct format.

**The skills and experience you'll bring to the role**:

- Demonstrated supervision and experience in working with and gaining cooperation from Contractors, Customers and other staff.
- Demonstrated experience in the computer based systems including databases, spreadsheets, word processing using CRM, Finance 1, Microsoft Access.
- Demonstrated ability with time management, organisational and planning skills.
- Knowledge regarding Council, OH&S and EEO Policies and Practices.
- Knowledge of procurement in a Local Government (preferred) or other Government organisation.

**Why Hume City Council?**

A leader in local government, we're committed to creating an inclusive and collaborative work environment that is guided by our values:
**We're better, every day**: We give things a go and value progress over perfection. We have permission to go for it and are expected to reflect and learn.

**We're in it together**: At Hume, everyone matters. We Welcome and include all. Respect and safety are expected.

**We show up**: We empower and trust others and own our work. We rise to the challenges and are expected to do what we say we will.

**All for Hume**: We strive to achieve our best for the Hume Community. We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.

We offer a competitive salary package, professional development opportunities, and a supportive work environment.

A child safe organisation and an equal opportunity employer. Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people and people from culturally diverse backgrounds to apply.

Applications Close: 12 Mar 2024

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