Executive Services Officer

3 weeks ago

Hobart, Australia Tasmanian Government Full time

Department of Health

Office of the Secretary - DoH

OTS - DoH - GEMS

Applications must be submitted by Monday 11 March, 2024 11:55 PM

**Position details**:
**Applications close**:

- Monday 11 March, 2024 11:55 PM AEST**Award/Classification**:

- Health and Human Services (Tasmanian State Service) Award, General Stream, Band 4**Employment type**:

- Full Time**Region**:

- South**Location**:

- 2/22 Elizabeth St, Hobart**Job description**:

- The Office of the Secretary (OTS) provides high level strategic advice on corporate governance, parliamentary and public administration matters as well as support services to the Portfolio Ministers and the Secretary.The Governance, Executive and Ministerial Services (GEMS) team provides advice and support to the Department of Health Portfolio Minster(s), the Secretary of the Department of Health (DoH) and Senior Management. We are focused on supporting the Department’s improved provision of quality health care services to the people of Tasmania.

GEMS ensures the efficient and effective management of critical documents to and through the Executive, the Secretary and the Minister. We are responsible for: running and keeping current key corporate governance functions; coordinating the development of material for and liaison with Parliament; supporting public administration and the provision of administrative support to the SES, the Secretary and the Office of the Minister.

**The Role**:

- Facilitate the timely, efficient and effective flow of quality information and documentation to and from the Secretary’s office, to and from portfolio Ministers’ offices, and within Department of Health (DoH). Operate and maintain electronic information and document tracking and reference systems and produce regular reports to track compliance with set timeframes and procedures.
- Coordinate the key DoH Corporate Governance Committees in line with the accountabilities framework to ensure delivery of the corporate governance committee arrangements.
- Conduct research, investigation and analysis, either individually or in conjunction with more senior staff, into issues and provide solutions, develop proposals and put forward recommendations. Prepare information such as reports, submissions, briefing notes, letters and minutes.
- Contribute to the development, continual improvement and enhancement of Departmental business systems, business processes and guidelines (such as the Workflow Information Tracking System, Strategic Document Management System, risk management systems and Corporate Templates) to meet the standards and protocols of Government, the Secretary and the Ministers.

Note: - Please refer to the

**Applicant Guide**

**For more information**

Jessica Jordan-Hoverman

Phone: (03) 6166 3827
Position: Manager Ministerial and Executive Services

**Important information**
- The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives._

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