Administration Officer

7 days ago

Perth, Australia CSIRO Full time

**Acknowledgement of Country**:
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

**The Opportunity**:

- **Join CSIRO - Australia's National Science and Innovation Agency**:

- **Fast paced, diverse role where your contributions help impact Australia**:

- **Pivotal role to showcase your strong admin/coordinator experience**

We are seeking an Administration Officer who is ready to shine within our Mineral Resources Business Unit (BU). The Mineral Resources BU provides science and engineering solutions for the continuing growth of Australia's resources sector whilst delivering benefits to the economy, society and the environment.

You will be providing critical support across multiple programs with the focus primarily on assisting the Research Program Director(s) in the day to day running of the Programs, the Characterisation program which provides world class technologies and expertise which underpin CSIRO Mineral Resources research delivery that characterise minerals and metals along with other core directives. And the Discovery Program which works on solving the greatest challenges associated with exploring for new resources and understanding how these resources are formed. The team within the Discovery Program are mostly scientists of varying experience and from diverse cultural backgrounds, who work closely with other government agencies, the resources industry and academia to design and implement different programs nationally, and sometimes overseas.

Your ability to multi-task in a fast-paced environment coupled with your natural willingness in wanting to go above and beyond in supporting all the different facets involved in the administration/coordination scope will see you well placed to succeed. If working in a collaborative, interesting, supportive environment whilst being empowered to be autonomous and take initiative in your duties sounds appealing this could well be the next chapter in your career Join team CSIRO and see your contributions impact the betterment of Australia.

**Your duties will include**:

- Providing efficient and effective diary management, including arranging meetings and appointments on behalf of the Research Directors (Discovery and Characterisation), minute taking and managing domestic and overseas travel arrangements.
- Coordination and collation of information and monitoring of deadlines to support the efficient execution of Research Director activities.
- Supporting efficient engagement with the Research Director’s office for internal/external stakeholders. Ensure that all interactions with the office are managed courteously and requests are responded to in a timely manner.
- Providing administrative support for activities at the Kensington site as directed by the Mineral Resources Site leader.
- Liaising with staff as required to support site leader, this includes providing information and support to staff located at Kensington site in relation site activities which may include changes to facilitates / work area, as required.
- Taking the lead in relation to coordination of events including visitors to the Kensington and Waterford sites as required - this includes Ministerial visits and ensuring these are coordinated seamlessly.
- Event management and coordination, including promotion of events on social media platforms if required.
- Establish and maintain electronic document management systems in accordance with CSIRO's record management standards.
- Manage the sale and supply of software licences, procurement of goods and services and issue invoices.
- Provide basic instruction and assistance to staff for the purpose of maintaining accuracy and compliance with policy and procedures, relevant to the immediate work area and responsibilities, as required.
- Continuous improvement, looking for opportunities to review, improve and implement creative solutions in work situations to deal with routine problems.

**Location: Kensington, WA**

**Salary**:AU$63,594 to AU$80,937 pa (pro-rata for part-time) + up to 15.4% superannuation

**Tenure**:Specified term of 1 year, Full-time or Part-time

**Reference: 87499**

**To be considered you will need**:

- Relevant trade certificate/diploma/bachelor’s degree or equivalent relevant work experience providing high level administrative support.
- Demonstrated experience in providing administrative assistance to a Senior Manager or Executive in a fast paced and complex environment.
- Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
- The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objective

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